V I L L A G E ✓'W E S T E R N SPRINGS '--// i'40 HILLC3RCJVE AVENUE I WESTERN SPRINGS, IL 60558-I478 j www.wsprings corn June 25, 2021 TO: Village President and Board of Trustees FROM: Ingrid S. Velkme, Village Manager PF-l ESIDENT RE: Transmittal Memo - Regular Meeting Alice Gallagher Monday, June 28, 2021, 7:00 p.m. TRUSTEES CALL TO ORDER (President Gallagher) Heidi Rudolph James Tyrrell PLEDGE OF ALLEGIANCE Nicole Chen Aian F!llk ROLL CALL (Clerk Tymick) ,James ,John Scoii l_ewis READING OF AGENDA - ADDITIONS - DELETIONS CITIZEN COMMENTS CLERK Edward Tymick OTHER BUSINESS VILLAGE MANAGER CONSIDERATION OF AND ACTION ON AGENDA ITEMS Ingrid Velkme EXPLANATION OF OMNIBUS VOTING PROCEDURE DEPUTY MANAGER Casey Biernacki The Illinois State Statutes allow a municipality to collectively vote on a group of ordinances, resolutions, and other motions, such as awards of contract, appointments, DIRECTORS etc. This is known as an omnibus vote. All the items contained on the omnibus vote Grace Turi list have been previously discussed by the President and Board of Trustees on at least one occasion, and often on several occasions. By placing them on the omnibus vote Pat Schramm list, a single vote may be taken to approve them. A Trustee may remove any item Marlin Scoit from the list and have it discussed and voted on separately, prior to the omnibus vote. Matthew Supert Is there any such request? Brian Bucld;,; Ellen Baer CONSIDERATION OF AN OMNIBUS VOTE(*) ,1\leks 13riedis Michael l<elly The Village Manager recommends that the Village Board act upon the following ,Jefferey Koza agenda items under the omnibus vote provision of the Western Springs Municipal Code: Motion: Madam President, I move that the following ordinances, resolutions and motions as contained on the meeting agenda for June 28, 2021, be adopted 1 POLiCE Te l 7 0B.246 .8540 F ax 708 .246 .3609 I F I RE Tel 708.246 . 1182 F ax 708 .246 .48 71 VILLAG E S ER VIC ES Te l 708 .246 . -is oo Fax 708.246.0284 [ RE CREATION Te l 708 .246.9070 Fax 708.246 .1309 and/or approved under an omnibus vote: 1) *APPROVAL OF THE MEETING MINUTES OF MAY 10, 2021, MAY 24, 2021 AND JUNE 14, 2021 AS READ 2) *ORDINANCE 21-3044 AMENDING TITLE 10 (DEVELOPMENT CONTROL ORDINANCE), CHAPTER 2 (DEFINITIONS AND RULES OF WORD USAGE), SECTION 10-2-2 (DEFINITIONS) AND CHAPTER 7 (BUSINESS DISTRICT REGULATIONS), SECTION 10-7-l(B) (C-1 VILLAGE CENTER COMMERCIAL DISTRICT; CONDITIONAL USES) AND SECTION 10-7-l(G) (C-1 VILLAGE CENTER COMMERCIAL DISTRICT; MAXIMUM BUILDING HEIGHT) RELATIVE TO COMMERCIAL/RESIDENTIAL MIXED­ USE DEVELOPMENTS 3) *ORDINANCE 21-3045 APPROVING A DEVELOPMENT APPLICATION FOR THE ISSUANCE OF A CONDITIONAL USE PERMIT FOR THE CONSTRUCTION AND OPERATION OF A COMMERCIAL/RESIDENTIAL MIXED­ USE DEVELOPMENT AT THE 514 HILLGROVE A VENUE PROPERTY, INCLUDING THE APPROVAL OF THE PRELIMINARY DEVELOPMENT PLANS 4) *ORDINANCE 21-3046 APPROVING AND ADOPTING THE 2021 ·CONCEPT PLANS FOR TOWNHOME PROJECT AT 17 WEST OGDEN A VENUE PROPERTY AS AN AMENDMENT TO THE WESTERN SPRINGS OFFICIAL COMPREHENSIVE LAND USE PLAN APPROVED AND ADOPTED BY THE PASSAGE OF ORDINANCE NO. 03-2226 ON FEBRUARY 24, ?003, AS AMENDED BY ORDIN,i\NCE NO. 11-2643 DATED AUGUST22, 2011 5) *ORDINANCE 21-3047 AMENDING CHAPTER 2 (DEFINITIONS AND RULES OF WORD USAGE), CHAPTER4 (DEVELOPMENT .STANDARDS OF GENERAL 2 APPLICABILITY), CHAPTER 6 (RESIDENTIAL DISTRICT REGULATIONS) AND APPENDIX C (ZONING ILLUSTRATIONS) OFTITLE 10 (DEVELOPMENT CONTROL ORDINANCE) OF THE WESTERN SPRINGS MUNICIPAL CODE RELATIVE TO LOT COVERAGE REGULATIONS 6) *ORDINANCE 21-3048 AMENDING TITLE 7 (MOTOR VEHICLES AND TRAFFIC); CHAPTER 4 (TRAFFIC SCHEDULES); SCHEDULEIV (STOP STREETS) OF THE WESTERN SPRINGS MUNICIPAL CODE (PLACEMENT OF TWO (2) ADDITIONAL STOP SIGNS AT THE FRANKLIN A VENUE AND 43RD STREET INTERSECTION TO CREATE A FOUR (4) WAY STOP INTERSECTION 7) *ORDINANCE 21-3049 APPROVING AND AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 1 TO CONTRACT ENTERED INTO BETWEEN THE VILLAGE OF WESTERN SPRINGS AND BROTHERS ASPHALT PAVING, INC. FOR 2021 MOTOR FUEL TAX (MFT) ROADWAY IMPROVEMENT PROJECT 8) *ORDINANCE 21-3050 APPROVING AND AUTHORIZING THE EXECUTION OF NO COST CHANGE ORDER NO. 1 TO CONTRACT ENTERED JNTO BETWEEN THE VILLAGE OF WESTERN SPRINGS AND ERA VALDIVIA CONTRACTORS, INC. FOR THE ELEVATED TANK MAINTENANCE AND REPAINTING PROJECT (EXTENSION OF PROJECT COMPLETION DATE BY MORE THAN 30 DAYS) 9) *RESOLUTION 21-2621 APPROVING AND AUTHORIZING THE EXECUTION OF INDEPENDENT CONTRACTOR AGREEMENTS BETWEEN THE VILLAGE OF WESTERN SPRINGS AND GRAND A VENUE PRESCHOOL AND DAY CARE, INC., KENSINGTON SCHOOL OF \\TESTERN SPRINGS, INC., JO'S 3 FOOTWORK STUDIO, MONTESSORI SCHOOL OF WESTERN SPRINGS AND WESTERN SPRINGS HISTORICAL SOCIETY 10) *RESOLUTION 21-2622 APPROVING AND AUTHORIZING THE EXECUTION OFAN INTERGOVERNMENTAL LICENSE AGREEMENT BETWEEN THE VILLAGE OF WESTERN SPRINGS AND THE FOREST PRESERVE DISTRICT OF COOK COUNTY (FPD) FOR THE WOLF ROAD BIKE PATH PROJECT 11) *RESOLUTION 21-2623 AUTHORIZING THE APPROVAL AND EXECUTION OF THE LOCAL PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION (IDOT- SURFACE TRANSPORTATION PROGRAM) FOR THE WOLF ROAD BIKE PA TH PROJECT (BEMIS WOODS TO OGDEN A VENUE) TO BE ENTERED INTO BETWEEN THE VILLAGE OF WESTERN SPRINGS AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE USE OF VILLAGE FUNDS FOR THE PROJECT 12) *RESOLUTION 21-2624 AUTHORIZING THE APPROVAL AND EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT FOR THE PERFORMANCE OF GEOGRAPHIC INFORMATION SYSTEM (GIS) SERVICES BETWEEN THE VILLAGE OF WESTERN SPRINGS AND CLOUDPOINT GEOGRAPHICS (CONTRA.CT TERM: 36 MONTHS) 13) *MOTION TO WAIVE THE_COMPETITIVE BIDDING PROCESS IN LIEU OF PURCHASE OF OFFICE FUR.."J\JITURE FOR THE POLICE RECORDS ROOM .. MTJNJCIPAL SERVICES AND ENGINEERING DEPARTMENTS FROM HENRICKSEN OF ITASCA, IL THROUGH OMNIA PARTNERS PURCHASING COOPERATIVE AT THE GOVERl-.JMENT PRICING SCHEDULE IN THE AMOUNT OF $29,956.43 4 14) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS IN LIEU OF SOLICITATION OF COMPETITIVE PROPOSALS AND TO AWARD A CONTRACT TO FUTURITY 19, INC. OF CHICAGO. IL IN THE AMOUNT OF $80,000.00 FOR THE HISTORIC TOWER SOFFITS PROJECT 15) *MOTION TO AWARD A CONTRACT TO SMITHGROUP, INC. OF CHICAGO, IL, IN THE AMOUNT OF $7,855.00 FOR THE WELL #5 LANDSCAPE IMPROVEMENTS PROJECT 16) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND APPROVE AND AUTHORIZE PAYMENT TO WATER WELL SOLUTIONS IN THE AMOUNT OF $48,530.00 FOR THE REPAIRS TO WELL #4 17) *MOTION TO AUTHORIZE VILLAGE STAFF TO ISSUE A REQUEST FOR PROPOSAL TO HIRE AN ENGINEERING FIRM TO CONDUCT A FEASIBILITY ENGINEERING STUDY RELATIVE TO OPTIONS FOR FUTURE USE OF WELL #1 IN AN AMOUNT NOT TO EXCEED $20,000.00 18) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND AWARD A CONTRACT TO ZIEBEL WATER SERVICES PRODUCTS, INC. FOR FIVE (5) NEW MUELLER HYDRANTS AND VALVES AT A TOTAL COST OF $20,765.50 (NOTE: THE VILLAGE FIRE HYDRANT SYSTEM USES MUELLER PRODUCTS) 19) * MOTION FOR APPROVAL OF A TEMPORARY USE PERMIT AND LICENSE AND INDEMNIFICATION AGREEMENT FOR THE OFF THE STREET CLUB FOR THE 2021 RUN FOR HOPE SK EVENT (FOR TEMPORARY USE OF VILLAGE OWNED PROPERTY BY THE OFF THE STREET CLUB ON SATURDAY, AUGUST 28, 2021) ON VILLAGE STREETS WITH THE START AND END LOCATION AT GRAND A VENUE COMMUNITY CENTER ( 4211 GRAND A VENUE, WESTERN SPRINGS) Second to Motion Discussion of Motion ROLL CALL VOTE A roll call vote of all Trustees and President Gallagher is required. OTHER 5 20) MONTHLY FINANCIAL REPORT (Rudolph) A. The May 2021 Financial Report will be presented. MOTION: Motion To Accept The May 2021 Financial Report As Presented (Trustee Rudolph) Second to Motion Discussion of Motion ROLL CALL VOTE A roll call vote ofall Trustees is required to accept the report. B. Report on Bond Issues 21) VILLAGE PRESIDENT GALLAGHER 22) VILLAGE MANAGER VELKME 23) VILLAGE ATTORNEY JURUSIK President, Board of Trustees, Staff, Bulletin Board, Web Site, Emailed to Local Media Individuals with disabilities who plan to attend / participate in this meeting and who require accommodations in order to allow them to observe and participate, or who have questions regarding accessibility of the meeting or facilities, am requested to contact Elaine Haeske Deputy Clerk at 708- 246-1800, extension 127. 6 / V I L L A G E o1-.W E S T E R N S P R I N G S / '--' 740 HILI_Gl"10VE AVENUE I WESTERN SPRII\JGS. IL 6055c.1-1478 I www . wsprings . com BOARD OF TRUSTEES REGULAR MEETING AGENDA Village Board Room 740 Hillgrove Avenue, Western Springs, Illinois Monday,June28,2021 PRESIDENT 7:00 p.m. A!ice Gallagher TRU STE ES CALL TO ORDER Heidi Rudolph clames Tyrreli PLEDGE OF ALLEGIANCE Nicole Chen Alar, Fink ROLL CALL ,James ,John Scott Lewis READING OF AGENDA - ADDITIONS - DELETIONS CITIZEN COMMENTS CLER!< E.dward Tymick OTHER BUSINESS VILLAGE MANAGER CONSIDERATION OF AND ACTION ON AGENDA ITEMS !ngrici \/elkrne EXPLANATION OF OMNIBUS VOTING PROCEDURE DEP UTY IV!ANAGER Casey Biernacki CONSIDERATION OF AN OMNIBUS VOTE(*) 1) *APPROVAL OF THE MEETING MINUTES OF MAY 10, 2021, MAY 24, DIRECTORS 2021 AND JUNE 14, 2021 AS READ Grace Turi Pai Schramm 2) *ORDINANCE 21-XXXX AMENDING TITLE 10 (DEVELOPMENT Martin Scott CONTROL ORDINANCE), CHAPTER 2 Matthew Super! (DEFINITIONS AND RULES OF WORD Brian Budcis USAGE), SECTION 10-2-2 (DEFINITIONS) Ellen B8er AND CHAPTER 7 (BUSINESS DISTRICT .L\leks Brieclic REGULATIONS), SECTION 10-7-l(B) (C-l Michael Ke!ly VILLAGE CENTER COMMERCIAL J efternv Koza DISTRICT; CONDITIONAL USES) AND SECTION 10-7-l(G) (C-l VILLAGE CENTER COMMERCIAL DISTRICT; MAXIMUM BUILDING HEIGHT) RELATIVE TO POLICE Te l 708 .246.8540 Fax 708.246 .3609 I F I RE Tel 7 08 .246 .