DELIVERABLE Project Acronym: PREFORMA Grant Agreement number: 619568 Project Title: PREservation FORMAts for culture information/e- archives Deliverable D8.5 Final Prototype Report Revision: 1.0 FINAL - Author: Borje Justrell, Riksarkivet Contributors: Magnus Geber, Riksarkivet Claudio Pandoni, Promoter Benjamin Yousefi, Riksarkivet Reviewers: Peter Pharow, FRAUNHOFER Erwin Verbruggen, Sound and Vision Eva McEneaney, LGMA Project co-funded by the European Commission within the ICT Policy Support Programme Dissemination Level P Public P C Confidential, only for members of the consortium and the Commission Services PREFORMA Deliverable D8.3 Page 1 of 129 PREFORMA - Future Memory Standards PREservation FORMAts for culture information/e-archives EC Grant agreement no: 619568 Revision History Revision Date Author Organisation Description 0.1 08/12/2016 Borje Justrell Riksarkivet Structure of the document. 0.2 05/01/2017 Borje Justrell Riksarkivet New content in chapters 1 - 3 and Annex 1. 0.3 16/017/2017 Borje Justrell Riksarkivet Changes in chapters 3 and 4. 0.4 18/01/2017 Borje Justrell Riksarkivet Included in chapters 1 – 4: new text from Claudio Prandoni and Magnus Geber, and review comments from Erwin Verbruggen. 0.5 07/02/2017 Borje Justrell Riksarkivet New content in chapter 5; text from Claudio Prandoni included in chapter 4. 0.6 10/02/2017 Borje Justrell Riksarkivet Smaller changes and updates in chapter 1-4 and revised text in chapter 5. 0.7 15/02/2017 Borje Justrell Riksarkivet Changes in chapter 4 and 5 based on comments from Magnus Geber, Benjamin Yousefi and Claudio Prandoni. 0.8 18/02/2017 Borje Jsutrell Riksarkivet Changes mainly in chapter 5 based on comments from Claudio prandoni. Smaller changes in chaper 2- 4 and the executive summary 1.0 21/02/2017 Claudio Prandoni Promoter Final version integrating the comments and revisions by Eva McEneaney Statement of originality: This deliverable contains original unpublished work except where clearly indicated otherwise. Acknowledgement of previously published material and of the work of others has been made through appropriate citation, quotation or both. PREFORMA Deliverable D8.5 Page 2 of 129 PREFORMA - Future Memory Standards PREservation FORMAts for culture information/e-archives EC Grant agreement no: 619568 TABLE OF CONTENTS 1 INTRODUCTION ................................................................................................................................. 6 1.1 DOCUMENT OVERVIEW ............................................................................................................................ 6 1.2 AIMS AND OBJECTIVES .............................................................................................................................. 6 1.3 STEERING DOCUMENTS FOR THE 2ND PART OF THE PROTOTYPING PHASE ........................................................ 8 2 FORMAL PROCEDURES ..................................................................................................................... 10 2.1 STARTING POSITION FOR THE PROTOTYPING PHASE..................................................................................... 10 2.1.1 PREFORMA project phases ........................................................................................................... 10 2.1.2 Contracts and payments .............................................................................................................. 10 2.2 INTERACTION WITH THE SUPPLIERS .......................................................................................................... 11 2.2.1 Intentions ...................................................................................................................................... 11 2.2.2 Issues discussed during meetings with suppliers ........................................................................ 11 2.3 PREFORMA CONSORTIUM MEETINGS .................................................................................................... 12 2.3.1 Project Management Team meetings ......................................................................................... 12 2.3.2 PREFORMA Plenary meetings during 2016 ................................................................................. 12 2.4 PREPARING FOR THE TESTING AND VALIDATION PHASE ................................................................................ 15 2.4.1 Initiating activities ........................................................................................................................ 15 2.4.2 Activities to prepare for the Testing and validation phase ......................................................... 16 2.4.3 Test cases ...................................................................................................................................... 17 3 SPECIFIC ISSUES ............................................................................................................................... 19 3.1 SOFTWARE DEMONSTRATIONS ................................................................................................................ 19 3.2 TRAINING SESSIONS ............................................................................................................................... 20 3.3 DEPLOYMENT OF THE CONFORMANCE CHECKERS ....................................................................................... 20 3.4 INTEROPERABILITY OF DIFFERENT CONFORMANCE CHECKERS ....................................................................... 21 3.5 POLICY REQUIREMENTS .......................................................................................................................... 21 4 RESULTS OF THE PROTOTYPING PHASE ............................................................................................. 23 4.1 PROGRESS MADE DURING THE 2ND PART OF THE PROTOTYPING PHASE ......................................................... 24 4.1.1 Software releases and progress compared to the last intermediate release (2015) ................ 25 4.1.2 Software testing............................................................................................................................ 29 4.1.3 Dissemination and community building ...................................................................................... 31 4.1.4 Open source approach ................................................................................................................. 34 4.1.5 Standardisation efforts ................................................................................................................. 38 4.1.6 Impact assessment, sustainability, future use and exploitation ................................................ 40 4.1.7 Gap analysis and next steps ......................................................................................................... 43 4.1.8 End of phase reports ..................................................................................................................... 46 4.2 FEEDBACK FROM THE PREFORMA CONSORTIUM ..................................................................................... 49 4.2.1 Feedback on the Intermediate releases ....................................................................................... 50 4.2.2 Feedback on the Final release and the End of phase report....................................................... 56 4.3 FINAL RESULTS OF THE PROTOTYPING PHASE ............................................................................................. 59 4.3.1 The end of phase evaluation ........................................................................................................ 59 4.3.2 The decision-making process ....................................................................................................... 60 4.3.3 Decisions made by the PREFORMA Consortium .......................................................................... 61 5 POINTS OF PROGRESS ...................................................................................................................... 62 PREFORMA Deliverable D8.5 Page 3 of 129 PREFORMA - Future Memory Standards PREservation FORMAts for culture information/e-archives EC Grant agreement no: 619568 5.1 GOVERNANCE ISSUES ............................................................................................................................. 62 5.2 COMPLIANCE WITH PREFORMA REQUIREMENTS ..................................................................................... 64 5.2.1 Provide required funtionalities ..................................................................................................... 65 5.2.2 Utilise best practices from open source development ................................................................ 67 5.2.3 Establish a process of feedback ................................................................................................... 69 ANNEX 1: WORK PLAN FOR THE SECOND PART OF THE PROTOTYPING PHASE AGREED AT THE FIRST SUPPLIER MEETING DURING THE 2ND PART OF THE PROTOTYPING PHASE ................................................. 70 MEETINGS ......................................................................................................................................................... 70 REPORTING ....................................................................................................................................................... 70 FEEDBACK ........................................................................................................................................................