Commissioners Court –January 15, 2013 NOTICE OF A MEETING OF THE COMMISSIONERS COURT OF HAYS COUNTY, TEXAS This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 15th day of January, 2013, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects: CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag ROLL CALL PRESENTATIONS & PROCLAMATIONS Adopt a proclamation declaring January 21, 2013 as Dr. Martin Luther King, Jr. Day. 1 4-5 INGALSBE PUBLIC COMMENTS At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety. NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS. CONSENT ITEMS The following may be acted upon in one motion. A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action. 2 6 Approve payments of county invoices. HERZOG 3 7-12 Approve Commissioners Court Minutes of January 8, 2013. COBB/GONZALEZ Authorize the transfer of funds from the County Wide budget to the Sheriff, Jail budget for 4 13-14 Laptop Warranties from a Securus contribution received in FY2012 and amend the budget accordingly. COBB/CUTLER Authorize County Judge to execute the 2nd Amended Master Services Agreement between 5 15-20 Hays County and Securus. COBB/CUTLER Authorize the County Judge to execute a renewal agreement of legal research materials for the 6 21-22 Law Library located at Hays County Jail. COBB/CUTLER Authorize the Sheriff's Office to transfer funds within the operating Jail budget for raised access 7 23-24 flooring in the 911 Center and amend the budget accordingly. COBB/CUTLER Accept a grant award from the Mary Bonner Community Needs Grant Program on behalf of the 8 25-26 Victim Assistance Division of the Hays County Sheriff's Office for $2,571.00 and adjust the budget accordingly. COBB/CUTLER Authorize the Personal Health Department to add a telephone allowance for the Epidemiology 9 27-28 Specialist, slot number 0271-01, effective 2-1-13 and amend the budget accordingly. COBB/GARZA 10 29 Authorize Institutional OSSF Permit 10703 Ranch Rd 12, Wimberley, TX. CONLEY/MCGINNIS Amend the County's purchasing policy to increase the minimum amount required to obtain a 11 30 purchase order from $300 to $500. Additionally, increase the minimum amount from $300 to $500 for the purchase of equipment requiring Court approval. COBB/HERZOG 12 31 Approve to reappoint James Holt to the Plum Creek Conservation District. JONES 13 32-33 Approve to appoint Paul Terry to replace Mark Schultz as a representative on ESD #5. JONES Approve to reappoint Eddie Gumbert, Ron Spangenberg and Ken Downing to the ESD #4 14 34 board. CONLEY 15 35 Approve the appointment of Ron Hall, Deputy Constable, Precinct 5. JONES/MANCILLAS Amend the 2011 State Homeland Security Program budget and authorize the purchase of a 16 36-37 Mobile Camera. INGALSBE/SMITH ACTION ITEMS SUBDIVISIONS 12-4-35 Replat of Lot 38A, Glenn H. Kothmann Properties Subdivision (2 lots). Discussion and 17 38-39 possible action to approve final plat; hold a public hearing. WHISENANT/MCGINNIS MISCELLANEOUS Discussion and possible action to adopt a resolution in support of the HERO (Highway 18 40-41 Emergency Response Operators) Program extension into Hays County along IH - 35 up to Yarrington Road. INGALSBE/JONES Discussion and possible action to authorize the County Judge and the Criminal District Attorney to execute a contract between Hays County Dispute Resolution Center (HCDRC) and the Hays 19 42-53 County District Attorney's Office regarding Child Protective Services; and to ratify the execution of the Agreement for Alternative Dispute Resolution Services. COBB/TIBBE Discussion and possible action to authorize the County Judge to execute the application for the 20 54-60 Hog Out County Grants Program. JONES Discussion and possible action to adopt a resolution in support of the Hog Out County Grants 21 61-62 Program. JONES Discussion and possible action to change the effective date for the TVFC/Immunization 22 63 Specialist Administrative Assistant III position from January 8, 2013 to January 1, 2013. COBB/INGALSBE/GARZA Discussion and possible action to authorize County Judge to execute the Resolution of the Hays County Commissioners Court Concerning the Creation of a Conservation and 23 64-66 Reclamation District related to the West Travis County Public Utility Agency (WTCPUA). WHISENANT WORKSHOP 11:00 AM Workshop on Recommended Hays County Transportation Plan. 24 67-99 CONLEY/BORCHERDING EXECUTIVE SESSIONS The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real 25 100 property related to the marketing and potential sale or lease of County owned properties. Possible action may follow in open court. COBB Executive Session pursuant to Section 551.071 of the Texas Government Code: consultation with counsel regarding application of the existing Collective Bargaining Agreement between 26 101 Hays County and HCLEA; and regarding the upcoming bargaining session in FY2013. Possible action to follow. CONLEY Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the appointment, duties, and/or 27 102 reassignment of each individual employee of the Personal Health Department and the Director of the Development and Community Services Department. CONLEY STANDING AGENDA ITEMS The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises. 28 Discussion and possible action related to the burn ban and/or disaster declaration. COBB/CHAMBERS Discussion of issues related to proposed capital construction projects in Hays County, including but not 29 limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project. Possible action may follow. INGALSBE Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime 30 Strategies and Allen Crozier, HDR. Possible action may follow. COBB Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County 31 Public Utility Agency. WHISENANT ADJOURNMENT Posted by 5:00 o'clock P.M. on the 11th day of January, 2013 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available. AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. AGENDA ITEM Adopt a proclamation declaring January 21, 2013 as Dr. Martin Luther King, Jr. Day. ITEM TYPE MEETING DATE AMOUNT REQUIRED PROCLAMATIONS/PRESENTATIONS January 15, 2013 N/A LINE ITEM NUMBER N/A AUDITOR USE ONLY AUDITOR COMMENTS: PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR INGALSBE INGALSBE N/A SUMMARY Please27B55B83B111B139B167B195B223B251B refer to attached proclamation. 4 PROCLAMATION DECLARING JANUARY 21, 2013 AS DR. MARTIN LUTHER KING, JR. DAY STATE OF TEXAS § § COUNTY OF HAYS § WHEREAS, the people of the United States will observe the federal holiday honoring Dr. Martin Luther King, Jr. on January 21, 2013 to celebrate the birthday of this significant civil rights leader who inspired profound and lasting change in our nation; and WHEREAS, local, state and national organizations will remember this great man by living the theme of the 2013 holiday: “Living King’s Legacy: Making a Career of Humanity” and WHEREAS, 2013 marks the 150th anniversary of the Emancipation Proclamation issued by President Abraham Lincoln on January 1, 1863 during the third year of the Civil War that led to the end of slavery in the United States and the great journey to secure the civil rights of all people in America; and WHEREAS, the citizens of, Hays County, San Marcos and Texas State University each year commemorate the contributions of Dr. Martin Luther King, Jr. to our nation, our state and to the people of Hays County with special observances, a program at the Hays County Courthouse and this year with a walk to the unique crossroads of Lyndon B.