Board of Trustees Ohio University Minutes June 26, 2009 MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF OHIO UNIVERSITY June 26, 2009 Margaret M. Walter Hall, Governance Room Ohio University, Athens Campus THE OHIO UNIVERSITY BOARD OF TRUSTEES MINUTES OF June 26, 2009 MEETING TABLE OF CONTENTS Communications, Petitions and Memorials .............................................................................. 79 Reports • Report from the Chair ............................................................................................... 79 • Report of the President ............................................................................................. 80 • Report of the Executive Vice President and Provost .................................................. 80 University Resources Committee • Fiscal Year 2009-2010 Operating Budget, Resolution 2009 - 3120 .......................... 81 University Academics Committee • Ohio University/University System of Ohio Centers of Excellence, Resolution 2009 - 3121 ............................................................................................................... 82 • Department of Industrial and Systems Engineering Master of Engineering Management, Resolution 2009 - 3122 ...................................................................... 83 • Acceptance of Major and Degree Program Review, Department of Chemical and Biomolecular Engineering, Resolution 2009 – 3123 .......................................... 84 • Appointment to Regional Coordinating Council, Lancaster Campus, Resolution 2009 - 3124............................................................................................. 84 Governance Committee • Approval of Standing Committee for Nominations to the Board of Trustees for Student Trustee Members, Resolution 2009 - 3125 .................................................. 85 • The Ohio University Amended By-Laws, Resolution 2009 - 3126 ........................... 86 Audit Committee • Internal Audit Annual Audit Plan, Resolution 2009 - 3127 ...................................... 87 Executive Committee • Election of Treasurer, Resolution 2009 - 3128.......................................................... 88 • Election of Secretary, Resolution 2009 - 3129 .......................................................... 88 • Election of President, Resolution 2009 - 3130 .......................................................... 88 Appendices A President’s Report B Executive Vice President and Provost’s Report C University Resources Committee D University Academics Committee E Governance Committee F Audit Committee G Executive Committee Chairman C. Robert Kidder called the meeting to order at 10:02 a.m. ROLL CALL Eight Trustees were present – Chairman C. Robert Kidder, David Brightbill, Sandra J. Anderson, Gene T. Harris, Yvette McGee Brown, M. Marnette Perry, Larry L. Schey, and David Wolfort. Student Trustees Chauncey Jackson and Kyle Triplett were present as were National Trustees Frank P. Krasovec and Charles R. Stuckey. Also attending were President Roderick J. McDavis, Board Secretary Thomas E. Davis, and Dennis Minichello, Chair, National Alumni Board of Directors. APPROVAL OF THE MINUTES OF THE BOARD MEETING of April 24, 2009 (Previously distributed) Chair Kidder asked for a motion to approve minutes of the Board of Trustees meeting of April 24, 2009. Trustee Anderson motioned to approve the minutes, second by Trustee Harris. All voted in favor. COMMUNICATIONS, PETITIONS, AND MEMORIALS There were no communications, petitions, or memorials. ANNOUNCEMENTS Trustee Yvette McGee Brown was introduced as the new Trustee, and Kyle Triplett was introduced as the new Student Trustee. Both were appointed by Governor Strickland and received a warm welcome. Report from the Chair Chair Kidder announced new Board Committee Chairs for the 2009-10 academic year as follows: Executive Committee, C. Robert Kidder; University Resources, M. Marnette Perry; University Academics, Gene T. Harris; Audit, David A. Wolfort; Governance, Sandra J. Anderson. He discussed his participation with the Faculty 79 Senate at their June 8, 2009 meeting and referenced the Board Retreat scheduled to occur on August 21, 2009 in Columbus. Report of the President President McDavis provided a brief update on the State budget outlook for higher education and shared Ohio University’s budget recommendations for FY2010. He shared outcome measures for the five of the six Vision OHIO goals. He outlined many of the institutional awards, honors, and accomplishments realized during the 2008-09 year. He concluded his report that four major initiatives are well on their way: Quarters to Semesters conversion, academic restructuring, University System of Ohio Centers of Excellence, and the Student Information System. A copy of President McDavis’ complete report may be found in Appendix A of these minutes. Report of the Executive Vice President and Provost Executive Vice President and Provost Krendl gave her final report to the Board. Her report focused on the following areas: Vision Ohio, made manifest; areas of responsibilities and challenges faced by the Executive Vice President and Provost; faculty initiatives and workload; graduate education and creative activity; student success; and enrollment. A copy of Dr. Krendl’s complete report may be found in Appendix B of these minutes. COMMITTEE REPORTS, ACTIONS, AND INFORMATION ITEMS University Resources Committee Committee Chair Schey reported on discussions from the Committee meeting held on Thursday afternoon. The Committee received an update regarding University Advancement, a presentation on the Enterprise Risk Management Program, interim financials for the period ended April 2009, and the Treasurer’s Report for the period ended April 2009. A copy of minutes of that meeting may be found in Appendix C of these minutes along with supporting documentation for the resolution. Committee Chair Schey recommended approval of the FY2009-10 operating budget. Trustee Harris made a motion for approval that was seconded by Trustee Perry. All voted approval after discussion. 80 FISCAL YEAR 2009-2010 OPERATING BUDGET RESOLUTION 2009 - 3120 WHEREAS, appropriate planning and consultation has been completed within the University, resulting in recommendations for budget priorities, and WHEREAS, the University has developed a balanced budget within the provisions of Amended Substitute House Bill 1 as introduced by the Governor, and WHEREAS, the General Assembly has not adopted the final appropriations act for the FY 2010-2011 biennium at the time of presentation of the University’s current funds budget for FY 2010 to the Board of Trustees, NOW THEREFORE, BE IT RESOLVED that the Fiscal Year 2009-2010 budgets of expected resources and expenditures for the Athens Campus General Program, Athens General Fee, University Outreach and Regional Campuses, and the College of Osteopathic Medicine as presented are hereby approved subject to the following provisions: 1. The Vice President of Finance and Administration, in conjunction with the Executive Vice President and Provost and with approval of the President, is authorized to make adjustments in instructional and general operating expense allocations during the fiscal year to ensure the total does not exceed available unrestricted resources. 2. Expenditures for restricted and designated funds shall be limited to the resources generated. BE IT FURTHER RESOLVED that the Board of Trustees authorizes the President, with the approval of the Chairman of the Board, to make adjustments to the budget as presented to reflect final appropriations authorized in Amended Substitute House Bill 1 by the General Assembly or any changes to this act by the Governor during fiscal year 2010. University Academic Committee Committee Chair Perry reported on discussions from the Committee meeting held on Thursday afternoon and thanked Trustee Harris for serving as Chair in her absence. The Committee received an update on academic restructuring, an update on year one of Vision Ohio, current data from Student Judiciaries, a report on 81 promotion and tenure decisions, and a progress update from the Office of Information Technology. A copy of minutes of that meeting may be found in Appendix D of these minutes along with supporting documentation for the resolutions. Committee Chair Perry recommended approval of four resolutions. Trustee Harris made a motion for approval of the Ohio University/University System of Ohio Centers of Excellence resolution. The motion was seconded by Trustee Anderson. All voted approval after discussion. OHIO UNIVERSITY UNIVERSITY SYSTEM OF OHIO CENTERS OF EXCELLENCE RESOLUTION 2009 – 3121 WHEREAS the University System of Ohio asked all public institutions to identify nationally and internationally-recognized Centers of Excellence with measureable goals to evaluate each, and WHEREAS Ohio University has identified three candidates for University System of Ohio Centers of Excellence: the Scripps College of Communication; Advancing Health & Wellness Through Translational Biosciences, Educational Innovation, and Rural Health Services; and Energy and the Environment that meet the criteria established by the Ohio Board of Regents for the University System of Ohio, and WHEREAS the Ohio Board of Regents requires formal endorsement by Boards of Trustees, and WHEREAS the Centers of Excellence report has been reviewed by the deans, by the Executive Vice President and Provost, the President, and initially by Chancellor Fingerhut on June 3,