CITY OF PASADENA PUBLIC LIBRARY COMMISSION NOTICE OF SPECIAL MEETING February 17, 2021 PUBLIC MEETING: 6:00 PM Note to the Public: Pasadena Public Library is closed to the public until further notice. NOTICE IS HEREBY GIVEN that a special meeting of the Pasadena Public Library Commission will be held by video conference/teleconference on Wednesday, February 17, 2021 at 6:00 p.m. to discuss matters on the attached agenda. This virtual meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom. I HEREBY CERTIFY that this notice in its entirety was posted on the Internet at www.cityofpasadena.net/councilagendas and on the Council Chamber Bulletin Board, Room S249 and the Bulletin Board in the rotunda area, City Hall, 100 N. Garfield Ave., and a copy was distributed to Central Library for posting this February 11th, 2021 at 5:30 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution list set forth herein below. Priscilla Lam Recording Secretary DISTRIBUTION: Library Commission Los Angeles Times City Attorney Pasadena Independent City Clerk Pasadena Journal City Council Pasadena Now City Manager Pasadena Star News KPAS Pasadena Weekly La Opinion Public Information Officer To request meeting materials in alternative formats or other disability related modifications or accommodations necessary to facilitate meeting participation, please contact the Pasadena Public Library as soon as possible (626) 744-4062 or [email protected]. Language translation services are available for this meeting by calling (626) 744-4043 at least 24 hours in advance. Habrá servicio de interpretación disponible para esta junta llamando al (626) 744-4043 por lo menos con 24 horas de anticipación. CITY OF PASADENA PUBLIC LIBRARY COMMISSION February 17, 2021 SPECIAL MEETING 6:00 PM MEMBERS Boghos Patatian, Mayor Kenneth Rotter, At Large Chelsea Dickerson, District 1 Adrienne Bass, District 2 Jordan Hutkin, District 3 Robert Karatsu, Chair, District 4 Jonathan Pacheco Bell, District 5 Michael Stammer, Vice Chair, District 7 Vacant, District 6 STAFF Michelle Perera, Library Director Tim McDonald, Deputy Director Priscilla Lam, Executive Assistant MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent with our history, culture and unique character. To request meeting materials in alternative formats or other disability-related modifications or accommodations necessary to facilitate meeting participation, please contact the Pasadena Public Library as soon as possible at (626) 744-4062 or [email protected]. Language translation services are available for this meeting by calling (626) 744-4043 at least 24 hours in advance. Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4043 por lo menos con 24 horas de anticipación. Public meeting begins at 6:00 p.m. Public comment begins at 6:15 p.m. Items on the agenda may not be called in the order listed. Agendas and supporting documents are available on the Internet at www.cityofpasadena.net/commissions/library-commission. Materials related to an item on this Agenda submitted to the Library Commission after distribution of the agenda packet will be available for public inspection in the Central Library at 285 E. Walnut Street, once normal business hours resume. PUBLIC PARTICIPATION PURSUANT TO EXECUTIVE ORDER N-29-20 ISSUED BY GOVERNOR GAVIN NEWSOM ON MARCH 17, 2020, THE PASADENA PUBLIC LIBRARY COMMISSION MEETING FOR FEBRUARY 17, 2021 AT 6:00 P.M. WILL TAKE PLACE SOLELY BY VIDEOCONFERENCE/TELECONFERENCE. 1. Members of the public may submit comments of any length up to two hours prior to the start of the meeting, at the following email address: [email protected] Please be aware that, while these comments will be provided to the members of the body and will become part of the meeting record, they will not be read aloud. Any comment submitted in this fashion will be forwarded to the legislative body prior to the start of the meeting. 2. During the meeting, members of the public may submit up to 200 words regarding items on the agenda, at the following webpage: www.cityofpasadena.net/commissions/public-comment If you wish your comments to be read aloud during the meeting, please indicate so on the form. If you submit more than one form, only the first one received will be read aloud. The City reserves the right to summarize comments if necessary for the orderly and timely flow of the meeting. All comments in their entirety will become part of the meeting record and will be forwarded to the legislative body. 3. If assistance is needed by phone, please call the Pasadena Public Library at (626) 744-4043. ACCESS TO THE MEETING IS AS FOLLOWS: Video Conference: https://us02web.zoom.us/j/84326416249 OR Phone: 1 (669) 900-6833 - Webinar ID: 843 2641 6249 If you need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act because you are unable to participate electronically as set forth above, please contact the Pasadena Public Library as soon as possible at (626) 744-4062 or [email protected]. PASADENA PUBLIC LIBRARY COMMISSION SPECIAL MEETING AGENDA Wednesday, February 17, 2021 - 6:00 p.m. I. CALL TO ORDER/INTRODUCTIONS II. DIRECTOR’S REPORT a. Library Update by Michelle Perera b. Early Development Instrument (EDI) Presentation by Carla Hegwood III. ACTION ITEMS a. Approval of Minutes for January 20, 2021 Library Commission Meeting* b. Approval of Library Commission Work Plan Update IV. PUBLIC COMMENT LIMITED TO MATTERS ON THIS SPECIAL MEETING AGENDA (6:15 p.m.) V. COMMISSION BUSINESS a. Friends of the Pasadena Public Library Report b. Library Branch Associates Reports 1. Hastings Associates 2. La Pintoresca Associates 3. San Rafael Associates 4. Linda Vista Associates VI. ANNOUNCEMENTS VII. INFORMATION ITEMS a. Publicity* b. Circulation Statistics – January 2021* c. Record of Attendance* d. Commission Liaison at FOPPL Meetings* e. 2021 Library Commission Dates and Locations* VIII. ADJOURNMENT *Indicates support materials attached POSTING STATEMENT: I HEREBY CERTIFY that this agenda in its entirety was posted on the Council Chamber bulletin board S249, and the bulletin board in the rotunda area at City Hall, 100 North Garfield Avenue and the Public Information kiosks at the Central and branch libraries on the 11th of February by 5:30 p.m. The agenda may also be viewed at the City’s website: www.cityofpasadena.net/commissions/library-commission. In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please call (626) 744-4062 or email [email protected] at least 24 hours in advance. After normal posting, any documents distributed to a majority of the Pasadena Public Library Commission regarding any item on this agenda will be made available at Central Library, Centennial Room at 285 E. Walnut Street once normal business hours resume. Priscilla Lam, Recording Secretary PASADENA PUBLIC LIBRARY COMMISSION SPECIAL MEETING AGENDA Wednesday, February 17, 2021 - 6:00 p.m. DISTRIBUTIONS: Library Commission City Attorney City Clerk City Council City Manager KPAS La Opinion Los Angeles Times Pasadena Independent Pasadena Journal Pasadena Now Pasadena Star News Pasadena Weekly Public Information Officer PASADENA PUBLIC LIBRARY COMMISSION SPECIAL MEETING MINUTES VIA ZOOM Wednesday, January 20, 2021 – 6:00 p.m. PRESIDING: Robert Karatsu ABSENT: PRESENT: Adrienne Bass, Jonathan STAFF: Carlos Baffigo, Catherine Hany, Pacheco Bell, Chelsea Dickerson, Robert Carla Hegwood, Priscilla Lam, Tim Karatsu, Boghos Patatian, Kenneth McDonald, Michael Pierce, Michelle Perera, Rotter, and Michael Stammer Amber Steinhart, and Chris Yoo. I. CALL TO ORDER/INTRODUCTIONS Chair Karatsu called the meeting to order at 6:02 p.m. II. DIRECTOR’S REPORT a. Library Update by Director, Michelle Perera b. Introduction of Carla Hegwood, Office of the Young Child Coordinator c. Integrated Library System (ILS) Presentation by Amber Steinhart & Carlos Baffigo III. PUBLIC COMMENT LIMITED TO MATTERS ON THE SPECIAL MEETING AGENDA a. No public comment received. IV. ACTION ITEMS a. Approval of Minutes for December 16, 2020 Library Commission meeting. Commissioner Rotter motioned and Commissioner Dickerson seconded to approve the December 16, 2020 meeting Minutes as presented. The motion passed 7/0. ACTION TAKEN. V. COMMISSION BUSINESS a. Library Commission Work Plan Discussion b. Friends of the Library Report by Tim McDonald c. Library Branch Associates Reports 1. Hastings Associates – No meetings. 2. La Pintoresca Associates 3. San Rafael Associates – No meetings. 4. Linda Vista Associates – No meetings. VI. ANNOUNCEMENTS VII. INFORMATION ITEMS a. Library Commission FY20 Work Plan b. Publicity* c. Circulation Statistics* – December 2020 d. Record of Attendance* e. Commission Liaison at FOPPL Meetings* f. Next Library Commission Date – February 17, 2021 g. Library Commission Meeting Dates and Locations* VIII. ADJOURNMENT Chair Karatsu adjourned the meeting to the next Zoom meeting on February 17, 2021. There being no further business to come before the Commission, Commissioner Karatsu adjourned the meeting at 7:30