Agenda Bill City Council Regular Meeting November 17, 2020 SUBJECT: Issaquah School District High School #4 and Elementary School #17 - Providence Heights Campus DATE SUBMITTED: November 13, 2020 DEPARTMENT: Community Development NEEDED FROM COUNCIL: ☐ Action ☑ Direction ☐ Informational RECOMMENDATION: Consider previous Council letter sent to the Issaquah School District (Exhibit 3), the School District's response letters (Exhibit 4 and 5), and public comment received (Exhibit 6). Discuss Council interest in providing future comment to the City of Issaquah on development permit applications submitted by the Issaquah School District for High School #4 and Elementary School #17 (Providence Heights Campus). EXHIBITS: 1. Exhibit 1 - City of Issaquah October 20, 2020 Notice of Application 2. Exhibit 2 - City of Issaquah ISD Providence Heights Campus Project Documents - Directions to Access Files 3. Exhibit 3 - City of Sammamish September 4, 2020 Letter to Issaquah School District 4. Exhibit 4 - ISD October 2, 2020 Letter to City of Sammamish 5. Exhibit 5 - ISD September 8, 2020 Letter to City of Sammamish 6. Exhibit 6 - Public Comment Letter November 5, 2020 to City of Sammamish BUDGET: Total dollar amount N/A ☐ Approved in budget Fund(s) N/A ☐ Budget reallocation required ☑ No budgetary impact WORK PLAN FOCUS AREAS: ☑ Transportation ☐ Community Safety ☑ Communication & Engagement ☑ Community Livability ☐ High Performing Government ☐ Culture & Recreation ☑ ☐ Environmental Health & Protection Financial Sustainability NEEDED FROM COUNCIL: The Issaquah School District has submitted formal development permit application to the City of Issaquah for development of Issaquah School District High School #4 and Elementary School #17 at the Providence Heights Campus. The Notice of Application is included as Exhibit 1. Directions to access project files with the City of Issaquah are included as Exhibit 2. With the issuance of the Notice of Application by the City of Issaquah, a Public Comment Period was initiated running from October 20, 2020 through November 19, 2020. If the City is to submit comment on this project, the best time to do so would be during the Public Comment Period, although comment will be accepted up to the close of the pre-decision public hearing with the Issaquah Development Commission that is yet to be scheduled. Does the City and/or City Council wish to submit comments on this project during the Public Comment Period (closes on November 19, 2020)? Alternatively, does the Council wish to direct staff to monitor the development permit review process and keep the Council updated with the intent that the Council may choose to submit comment at a later date (before close of the Issaquah Development Commission pre-decision public hearing), should it be necessary? For background, we have provided the previous Council letter sent to the Issaquah School District (Exhibit 3), the School District's response letters (Exhibit item. agenda this with (Exhibit received 6) public and 5), and 4 comment *NOTE: This topic has been included in Council agenda packages on November 2, 2020 and November 10, 2020 however due to the number of items and length of the meetings the Council has been unable to discuss this item. It is being added to the Council's November 17, 2020 Regular Business Meeting to allow Council the opportunity to discuss the project and express any interest in providing comment. KEY FACTS AND INFORMATION SUMMARY: Project Background The and (Providence #17 School Elementary #4 Heights High District School Issaquah School Campus)development permit applications were submitted to the City of Issaquah by the Issaquah School District on September 25, 2020. The applications were deemed complete for processing on October 6, 2020 and an official Notice of Application was published/distributed on October 20, 2020. (see Exhibit 1) The development permit applications will first go through City of Issaquah staff level review – a notice of application (first step in staff level review) is issued (was issued on October 20, 2020) and the public comment period (closes on November 19, 2020) is initiated. Following the public comment period staff (City of Issaquah) completes their review (review of development permit application) and issues a correction/revisions letter to the applicant (Issaquah School District). The applicant then submits revisions to the City of Issaquah. Staff then review the corrected plans and supplemental information provided with the resubmittal and determine if everything has been addressed and if the project meets the by requested (corrections is process repeated requirements. code Issaquah of City This staff/revisions provided by the applicant) until the project is determined to be compliant with code. Once determined to be compliant with the code, staff make a recommendation to the City of Issaquah Development Commission who then reviews the project, holds a pre-decision public hearing, and then makes a recommendation to the Issaquah City Council. The Issaquah City Council then serves as the final decision maker on the development permit. The City Council does not hold a public hearing, that step is completed by the Development Commission on behalf of the City. The City Council is a “quasi- judicial” decision maker and bases their decision on the record at that point including: applicant’s application materials/plans/documents, staff recommendation to Commission, the Development comments (written and oral) received up through the pre-decision public hearing held by the Development ion Commission, and finally recommendat The by the Development Commission. Issaquah City Council is the final decision maker on behalf of the City of Issaquah. It is important to note that public comment is accepted up through the point of pre-decision public hearing with the Issaquah Development Commission and there is no public comment period or public hearing held with the City Council. Because the City Council serves in a quasi-judicial role, they may not partake in ex-parte communication which means they cant talk about the permits with anyone under review.At thiswhile pre pointdecision the- Issaquah the with public hearing Development Commission has not been scheduled; the development permit application review by the City of Issaquah has just begun. The City of Sammamish is registered as a party of record and we will be receiving further notifications on the project from the City of Issaquah in addition to working collaboratively on the project directly with the City of Issaquah as a partner agency. City of Sammamish Right of Way Permit Review To develop access and frontage along the frontage of 228th Ave SE, the Issaquah School District will be required to apply for and receive Right of Way Permit with the City of Sammamish. To date the Issaquah School District has not applied for Right of Way Permit although it is still early in the permit process with the City of Issaquah. However, the City of Sammamish Public Works Department has been working collaboratively with the School District's design team to refine design elements related to access and frontage. Right of Way Permit application will likely be submitted by the Issaquah School District shortly once the design and supporting technical documents have been worked out. Previous Related Council Discussions January 7, 2020 City Council Meeting Regarding City of Issaquah Rezone of Providence Point Parcels August 18, 2020 City Council Meeting Regarding Letter to Issaquah School District September 1, 2020 City Council Meeting Regarding Letter to Issaquah School District September 4, 2020 City Council Letter to Issaquah School District (attached as Exhibit 3) September 4, 2020 School District Response to City of Sammamish (attached as Exhibit 4) September 8, 2020 Shcool District Response to City of Sammamish (attached as Exhibit 5) November 5, 2020 Public Comment Letter to City of Sammamish (attached as Exhibit 6) Community Planning & Development Department Notice of Application 1775 12th Ave. NW, P.O. Box 1307 Issaquah, WA 98027 425-837-3100 [email protected] Project Name: Issaquah School District High School #4 Notice of Application Public Comment Period: and Elementary School #17 October 20, 2020 – November 19, 2020 Application: September 25, 2020 (See Public Comment below for more information) Application Complete: October 6, 2020 Notice of Application: October 20, 2020 PROJECT INFORMATION PUBLIC COMMENT File Number(s): PRJ19-00008, MSP20-00001, SDP20-00001, Application documents are available at the City’s AAS20-00011, AAS20-00012, AAS20-00013 website: issaquahwa.gov/development. Click on the parcel or locate by address, then select “View Related Documents and Project Description: Construction of a new consolidated high Permits” to see the available submittals. Due to public health school and elementary school campus serving approximately directives promulgated by the State of Washington, City Hall is 2,000 students and including sports stadium, sports fields, tennis closed and the application is not available to review in person. courts, outdoor learning spaces, structured and surface parking, utility upgrades, new pedestrian and vehicular facilities, and Public comments are accepted until the end of the open record related improvements. (See Site Plan) predecision public hearing at the Development Commission. Submittal of comments during the Notice of Application Project Location: 4221 228th Avenue SE (See Vicinity Map) Comment Period will ensure comments are considered prior to Size of Subject Area in Acres: 40.79 Sq. Ft.: 1,776,812.4 issuing a decision and will allow staff and/or the applicant to address comments as early in the process as possible. Applicant: Todd Sawin, PE of AHBL 2215 N 30th Street, Tacoma, WA 98403 Written comments are due by 5:00 pm on the Public Phone: 425.284.9662; Email: [email protected] Comment Period date noted above to: Decision Maker: City Council (Public Hearing and Development Services Department Recommendation at Development Commission) (MSP/SDP); P.O. Box 1307, Issaquah, WA 98027 Department of Community Planning & Development (AAS) Or by e-mail to [email protected].