PROCEEDINGS OF AN ORDINARY MEETING OF THE BOARD HELD ON 18-10-2019 AT 10:30 HOURS IN THE OFFICE OF THE CANTONMENT BOARD KHARIAN. Following attended the meeting:- 1. Brig: Saeed Iqbal - President. Station Commander Kharian Cantt. 2. Mr. Masood Ahmed - Vice President. 3. Ch.Naseer Haider - Elected Member 4. Major Fahad Hanif - Nominated Member. DAAG Sta HQ Kharian Cantt. 5. Mr. Haroon Masih - Elected Member (Non-Muslim Seat) 6. Mr. Omer Masoom Wazir - Secretary. CEO. ABSENT 7. Lt.Col.Rashid Bashir Naqvi - Nominated Member. AA&QMG (Gar) Kharian Cantt. _____________________________ All members were present and the Board deliberated upon the agenda. 01. MONTHLY STATEMENT OF ACCOUNTS. To note monthly statement of receipts and expenditure of Cantonment Board Kharian for the months of Sept.2019 as required under Rule 90 of the Cantonment Accounts Code,1955. SEPT. 2019. Sr. Description of Opening Receipts Expenditure Closing No. Account Balance Balance (M) (M) (M) (M) I Cantt Fund 53.379 23.842 15.877 61.344 Ii G.P. Fund 9.253 0.220 0.185 9.288 Iii Benevolent Fund 0.245 0.092 0.090 0.247 Iv Pension Fund 1.847 1.983 1.967 1.863 V Group Insurance Fund 0.110 0.039 - 0.149 RESOLUTION: Noted. 02. MONTHLY ARREARS STATEMENT. To consider the arrears statement under various heads in the light of RHQ letter No. 23/512/RD/LR/7 dated 22-01-2010. SEPT. 2019 Sr. Name of Head Arrears on Recovery effected Arrears up to No. 01-09-2019(M) during Sept. 2019(M) 30-09-2019(M) I House Tax 1.439 0.517 0.922 Ii Water Charges 0.134 0.065 0.069 Iii Rent Residential 0.035 0.00145 0.00204 Iv Rent Commercial 0.171 0.0449 0.126 V Consy Charges 0.072 0.031 0.142 Vi Lease Rent 0.0088 0.0020 0.0068 RESOLUTION: Noted. Strenuous efforts be made to effect the recovery. 03. MONTHLY SANITARY REPORT. To consider the report of AHO of Kharian Cantt for the months of Sept. 2019 as required under Section 129 of the Cantonments Act, 1924 that general sanitary condition of Cantonment Board Kharian is satisfactory. The relevant papers are placed for perusal. RESOLUTION: Considered. Board showed satisfaction on sanitary report of AHO. ACCOUNT BRANCH 04. HIRING OF TEACHING FACULTY To confirm action taken by the CEO under Section 25 of the Cantonment Act, 1924 dated 05-09-2019 with prior approval of the President Cantt Board regarding recommendation of Section Committee, comprising upon the PCB,CEO and principal / teaching faculty is hereby hired on contract basis, under rule -9(d) of the Pakistan Cantonment Servant Rules, 1954. The relevant papers are placed for perusal. RESOLUTION: Confirmed. 05. PAYMENT OF SALARIES TO KHATEEBS To consider the application of Mr.Masood Ahmed Chohan, Vice President, Cantonment Board Kharian requesting therein to pay monthly salaries to 04x Khateebs of 04x Mosques situated in Naseera (as being paid to Khateebs of I.J.& Johar Colonies of Kharian Cantt) on the basis of recovery being affected on account of Masjid Fund from the area of Naseera falling within the limits of CB Kharian. In this connection it stated that keeping in view of financial constraints which are being faced by the Board in shape of increased tariff on utility bills, contingences, disbursement of monthly salaries to Khateebs apart from allied expenditure on religious occasions, the Board approved the Masjid Fund collected at the time of issuance of NOC’s for sale/purchase or transfer of properties, mutations, execution of lease deeds renewal of contractorship, enlistment of firms approval of building plan etc. For the information of the Board, I.J. and Johar Colonies were established on land declared as Bazar Area by the Federal Govt. through Gazette Notification under the Cantonments Act, 1924 and these mosques were constructed / run by the Board whereas the area of Naseera falling within the limits of CB Kharian is on private owned land not on land acquired by the Govt. As per report of ARS, the receipt under Masjid Fund head from Naseera is as under :- Sr.No. Name of Head Amount 1 2015-16 - 2 2016-17 Rs. 5,000/- 3 2017-18 Rs. 10,000/- 4 2018-19 Rs.1,15,000/- 5 2019-20 Rs. 10,000/- It is also pointed out that the salaries of Khateebs of I.J.Johar & DOHS Colonies are disbursed only on the basis of receipt of Masjid Fund from the respective colonies. The relevant papers are placed for perusal. RESOLUTION: Considered and regretted. 06. CASH REWARD FOR TOP TWO STUDENTS OF CANTT PUBLIC HIGH SCHOOL & GIRLS COLLEGE, KHARIAN CANTT WHO HAVE PASSED THEIR MATRICULATION EXAMINATION, 2019 To consider results of SSC-II announced on July, 2019. In this regard it is apprised to the Board that 66 students of Cantt Public High School & Girls College, Kharian Cantt passed the exams out of total 70 students appeared. Passing ratio is @ 94.29%. Furthermore,02 students secured overall 1st & 3rd Positions in Cantt Public Education System, (CPEIs) overall Pakistan. Worthy DGML&C, Rawalpindi intends to hold a ceremony at Rawalpindi to announce cash rewards & Certificates to the achieving students of CPEIs. As per instructions, following 02 students who emerged toppers in CPEIs will be awarded cash prizes consecutively @ Rs.50,000/- and Rs.30,000/- , each being at 1st and 03rd positions, in a bid to encourage and appreciate their efforts . It will also attract other Cantt residents to get admission of their children in Cantt Public High School & Girls College, Kharian Cantt for quality education. Following 02 top students are selected for grant of cash reward:- S.No. Name of Student Total Marks Cash Reward Position in Position in Marks Obtained School CPEIs 1 Haroon Munawar 1100 1026 Rs. 50,000/- First First 2 Nabila Idrees 1100 996 Rs. 30,000/- Second Third Total : Rs. 80,000/- The relevant papers are placed for perusal. RESOLUTION: Considered and approved out of Students Fund Account. 07. SOP / GUIDELINE FOR OFFICIAL INFORMATION TO MEDIA In pursuance of direction contained in Ministry of Defence letter received through HQ ML&C Deptt letter No. 40/4/P&MA/ML&C/2019, dated 10-05-2019 & RHQ Lahore vide letter No. R/Estb/XXXXI/RD/LR/05 dated 21-06-2019, regarding appointment of Focal person for Media handling, well conversant with policies, relevant legislation and practices for routine matters, Malik Irfan Ahmed, Office Supdt. was hereby detailed to perform the duties of Media Focal Person in respect of Cantonment Board Kharian. It is pertinent to mention here that the above said offciail has been posted out to CB Sialkot. Now it is purposed that Mr. Aamir Rashed Asstt Secretary-III may please be detailed to perform the duties of Media Focal Person in respect of Cantonment Board Kharian. The relevant papers are placed for perusal. RESOLUTION: Considered and approved. Mr. Aamir Rashid is hereby detailed to perform the duties as Media Focal Person in respect of Cantonment Board Kharian. REVENUE BRANCH 08. AUCTION OF CONSERVANCY MAZDA TRUCK T-3500 To consider auction proceedings regarding auction of old conservancy vehicle Mazda Truck T-3500 Model 1995 Registration No. GTE-1343. The said Mazda Truck has outlived. At present the cost of repair and maintenance is more than the services it is providing and its condition is also becoming worst with each passing day. The auction was held on 13-09-2019 in the office of the Cantonment Board Kharian after wide publicity in the national dailies “Nawa-i-Waqt” Lahore dated 26-08-2019, “Daily Pakistan” Lahore dated 28-08-2019 as well as on PPRA Website. 13x persons participated in the auction. The auction proceedings were also attended by the Elected Members of the Cantt Board Kharian. Details of three highest bids are as under:- S. No. Name of Bidders Bid Amount 1 Mr.Tariq Mehmood S/o Manzoor Ellahi Rs.13,50,000/- 2 Talib Hussain S/o Barkat Ali Rs.13,25,000/- 3 Mian Nasir Ahmed S/o Hakim Abdul Ghani Rs.13,20,000/- For the information of the Board, it is pointed out the said vehicle was auctioned on 21-08-2019 in the office of the Cantonment Board Kharian after wide publicity in the Daily “Nawa-i-Waqt” Lahore dated 08-08-2019, Daily “The Nation” Lahore dated 08-08-2019 as well as well on PPRA Website. 24x persons participated in that auction. The auction was also attended by the Elected Members of the Cantt Board Kharian. One Mr. Khalid Mehmood S/o Rehmat Khan offered highest bid of Rs.6,50,000/-. In the meantime one Mr. Tariq Mehmood S/o Manzoor Ellahi R/o House No.0485 Kohati Bazar Rawalpindi offered counter bid of Rs.7,50,000/- in shape of pay order. The amount of counter bid was credited into Cantt Fund and auction was re-arranged after wide publicity as per para-1 above. The re-auction bid was started from the amount of counter bid i.e. Rs.7,50,000/- and received highest bid of Rs.13,50,000/- . The auction proceedings alongwith relevant paper are placed on the table. RESOLUTION: Considered and approved the highest bid of Rs. 13,50,000/- offered by Mr. Tariq Mehmood S/o Manzoor Ellahi. 09. REFUND OF 1/4TH AMOUNT OF BID FOR AUCTION OF MAZDA TRUCK. To consider application dated 13-09-2019 submitted by Mr. Khalid Mehmood S/o Rehmat Khan R/o Chak Jani , Post Office Chak Jani Tehsil Kharian Distt.