p. 1 REGULAR SESSION JANUARY 11, 2016 3:00 P.M. MINUTE BOOK 28 BE IT REMEMBERED THAT THE CITY COUNCIL OF THE CITY OF CLEVELAND, TENNESSEE MET IN A REGULAR SESSION THIS MONDAY, JANUARY 11, 2016 AT 3:00 P.M. AT THEIR REGULAR MEETING PLACE IN THE CLEVELAND MUNICIPAL BUILDING. Present and presiding was Vice Mayor George Poe, Jr. Also present were Councilmen Bill Estes, Charlie McKenzie, Avery Johnson, David May, Jr., Dale Hughes and Richard Banks. Mayor Tom Rowland was absent from the meeting. Others in attendance according to the sign- in sheet were as follows: City Manager Janice Casteel; Assistant City Manager Melinda Carroll; Finance Director Shawn McKay; City Attorney John Kimball; Sue Zius, Executive Assistant; Beverley Lindsey, Executive Secretary; Christy Bryant, Support Services Manager, Fire Chief Ron Harrison; Jonathan Jobe, Director of Development and Engineering; Public Works Director Tommy Myers; Parks and Recreation Director Patti Petitt; Police Chief Mark Gibson; Mark Fidler, Jetport Manager; Bethany McCoy with Lee University; Ken Webb and Tad Bacon with Cleveland Utilities; Gary Farlow with the Chamber of Commerce; Brian Moran, Social Media; Dinos Metaxas; Corey Divel, City Planner; Edward and Sandra Johnson; City Reporter Randall Higgins; Teresa Torbett, CDBG Coordinator; School Board Members Hal Taylor, Dawn Robinson, George Meacham, Charlie Cogdill and Dr. Martin Ringstaff; Pam Edgemon; Paul Leach with the Chattanooga Times Free Press; Joyanna Love with the Cleveland Daily Banner. Following the Pledge of Allegiance to the American Flag and prayer by Pastor Phil Griffin, the following business was then entered into: WAIVE READING OF MINUTES Councilman Johnson moved that the City Council of the City of Cleveland waive the reading of the minutes of the Regular Session of the City Council held on December 14, 2015 and approve them as written. The motion was seconded by Councilman May; and upon roll call, unanimously passed. Councilman Johnson moved that the City Council of the City of Cleveland waive the reading of the minutes of the Regular Session of the City Council not held on December 28, 2015 and approve them as written. The motion was seconded by Councilman May; and upon roll call, unanimously passed. PRESENTATIONS, PETITIONS AND COMMUNICATIONS FROM MAIL Dr. Ringstaff thanked Chief Gibson for finding a way to add a second school resource officer at Cleveland High School. It was greatly needed with the 1,500 students and new renovations. He expressed thanks for all SRO’s in all the City Schools and making the school safe. Dr. Ringstaff then stated citizens are welcome to park in the Cleveland High School parking lot on Raider Drive to access the Greenway. Kim Spence, Safety and Wellness Director recognized the City Employee Orientation Group, which consists of 32 employees from various city departments. Dinos Mataxas addressed the City Council concerning the recent purchase of the parking area on Keith Street for the Greenway. He feels they should allow the owner to build a building for additional taxes and move the greenway bridge for access from 20th Street. Also the purchase of the 5ive Points building he feels the structure should remain and turned into offices or apartments. It should be renovated instead of being torn down. Vice Mayor Poe stated that today’s meeting is to hear public comments concerning a request by Leo Matheny to rezone 24.6 acres located on Kile Lane SW from R3 Multi-family Residential Zoning District to IL Light Industrial Zoning District. The City Clerk then read the notice of the public hearing. Vice Mayor Poe asked if anyone would like to speak in favor of the rezoning. Mr. Matheny thanked the City Council for their consideration for rezoning the property. He stated he has aggressive plans for the area that everyone will be very proud of. It was IL before being rezoned to R3 and needs to be back to IL. Vice Mayor Poe asked if anyone p. 2 REGULAR SESSION JANUARY 11, 2016 PAGE -2- MINUTE BOOK 28 would like to speak in opposition to the approval of the rezoning. No one spoke. Vice Mayor Poe declared the public hearing to be closed. Vice Mayor Poe stated we have received the following letter from Lou Patten regarding the Airport Authority. p. 3 REGULAR SESSION JANUARY 11, 2016 PAGE -3- MINUTE BOOK 28 Vice Mayor Poe presented Director of Finance Shawn McKay and the entire finance budget team with the Budget Presentation Award from the Government Finance Officers Association for FY2016. This is the eighteenth consecutive year the City has received this award for its budget document. This award reflects the commitment of the governing body and staff to meet the highest principles of governmental budgeting; according to GFOA. In order to receive the budget award, the city had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity’s budget serves as a policy document; a financial plan; an operations guide and a communications device. A budget document must be rated “proficient in all four categories to receive the award” according to GFOA. CONSENT AGENDA Vice Mayor Poe reviewed the items on the consent agenda. Resolution No: 2016-01 – Authorizing the Mayor to sign a Subrecipient Agreement with Habitat for Humanity for continued development of Victory Cove Subdivision through the CDBG Program. RESOLUTION NO: 2016-01 WHEREAS, the City Council previously passed a Resolution on May 11, 2015, (Resolution Number 2015-31) approving the 2015 Annual Action Plan for Community Development Block Grant (CDBG) funds; and WHEREAS, Habitat for Humanity of Cleveland, Inc. is involved in CDBG eligible activities; and WHEREAS, Habitat for Humanity of Cleveland, Inc. is prepared to continue development of Victory Cove Subdivision, a Residential Housing Project located within the City of Cleveland; and WHEREAS, in connection with said project, the City Council of the City has approved this project for CDBG funds and has allocated necessary funds to the project; and WHEREAS, the City Council desire to authorize the Mayor to execute a Subrecipient Agreement with Habitat for Humanity of Cleveland, Inc. relating to the Habitat project described therein, which Agreement is attached hereto and incorporate herein by reference. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cleveland, Tennessee, in regular session assembled, that the Mayor is hereby authorized to execute the Subrecipient Agreement with Habitat for Humanity of Cleveland, Inc., which Agreement is attached hereto and incorporated herein by reference. [on file in the City Clerk’s Office.] That this Resolution shall become effective from and after its date of adoption. This 11th day of January, 2016. /s/John F. Kimball ___________________________ City Attorney Tom Rowland, Mayor ___________________________ Shawn McKay, City Clerk p. 4 REGULAR SESSION JANUARY 11, 2016 PAGE -4- MINUTE BOOK 28 Resolution No: 2016-02 – Authorizing the Mayor to sign a the TML Property Conservation matching grant application in the amount of $5,000 to purchase security cameras for city property locations and parks. RESOLUTION NO: 2016-02 A RESOLUTION AUTHORIZING THE CITY OF CLEVELAND TO PARTICIPATE IN THE TML RISK MANAGEMENT POOL “PROPERTY CONSERVATION" MATCHING GRANT PROGRAM WHEREAS, safety of the citizens of Cleveland and preservation of the City's public resources are of the greatest importance; and WHEREAS, the TML Risk Management Pool seeks to encourage safety and preservation of public property by offering the “Property Conservation” Matching Grant Program; and, WHEREAS, the City of Cleveland desires to participate in this important program, and if approved, will use the grant proceeds to purchase security cameras for various City properties and parks. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEVELAND, TENNESSEE, THAT: The City of Cleveland is hereby authorized to submit an application for the above referenced program through the Loss Control Department of the Tennessee Municipal League Risk Management Pool for an award of $5,000. The City agrees that if the award is obtained, matching funds in an amount not to exceed $5,000 will be provided. Adopted this 11th day of January, 2016. /s/John F. Kimball ___________________________ City Attorney Tom Rowland, Mayor ___________________________ Shawn McKay, City Clerk Resolution No: 2016-03 – Authorizing the Mayor to sign an agreement for the traffic impact study for the new elementary school on Georgetown Road. RESOLUTION NO: 2016-03 WHEREAS, the City of Cleveland has entered into a Corridor Management Agreement with TDOT and other parties, among the purposes of which are to provide for sound access planning on State Route 60, which will require an access management plan that is now being developed but not yet adopted and implemented; and WHEREAS, Cleveland City Schools acquired a site for a new elementary school on Georgetown Road State Route 60 from property subdivided in the Candies Creek Commons subdivision plat which was approved under current rules and which includes other commercial sites now for sale prior to the implementation of the aforesaid access management plan for State Route 60 and Georgetown Road; and WHEREAS, the management of the corridor in the area around the school site would benefit greatly from a traffic impact study and professional traffic engineering recommendations; and WHEREAS, City staff has worked with TDOT officials, property owners, and others to begin development of an access management plan for these properties shown in ATTACHMENT A to be based in part upon the findings and conclusions of a traffic impact study to be prepared as p. 5 REGULAR SESSION JANUARY 11, 2016 PAGE -5- MINUTE BOOK 28 indicated in ATTACHMENT B for a sum not to exceed $15,000, the costs of which are to be shared with Cleveland City Schools according to the amount of the work attributable to the school site.