Arun District Council Civic Centre Maltravers Road Littlehampton abcd West Sussex BN17 5LF Tel: (01903 737500) Fax: (01903) 730442 DX: 57406 Littlehampton Minicom: 01903 732765 e-mail: [email protected] Committee Manager : Carrie O’Connor (Ext 37614) 16 August 2013 CABINET MEETING A meeting of the Cabinet will be held in Committee Room 1, Arun Civic Centre, Maltravers Road, Littlehampton on Tuesday 27 August 2013 at 5.00 pm and you are requested to attend. Members : Councillors Mrs Brown (Chairman), Wensley (Vice-Chairman), Bower, Dendle, Dingemans, Elkins and Wotherspoon. A G E N D A 1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST Members and Officers are reminded to make any declarations of personal and/or prejudicial/pecuniary interests that they may have in relation to items on this Agenda. You should declare your interest by stating : a) the item you have the interest in b) whether it is a personal interest and the nature of the interest c) whether it is also a prejudicial/pecuniary interest d) if it is a prejudicial/pecuniary interest, whether you will be exercising your right to speak under Question Time You then need to re-declare your prejudicial/pecuniary interest at the commencement of the item or when the interest becomes apparent. 3. QUESTION TIME a) Questions from the public (for a period of up to 15 minutes). b) Questions from Members with prejudicial interests (for a period of up to 15 minutes). Page 1 of 73 Arun District Council CABINET-27/08/2013 4. MINUTES To approve as a correct record the Minutes of the meeting held on 22 July 2013 (previously circulated). ITEMS FOR DECISION 5. *AUTHORITY TO DRAW DOWN FUNDS TO SUPPORT BED & BREAKFAST PAYMENTS This report seeks authority to draw down funds from the reserve set aside for homelessness issues. 6. *REQUEST FOR SUPPLEMENTARY ESTIMATE TO SUPPORT THE ANNUAL CANVASS FOR THE REGISTER OF ELECTORS 2013/14 This report seeks the Cabinet’s approval to a supplementary estimate of up to £20,000 to fund an extended canvass for the Register of Electors in 2013. This is to allow a comprehensive exercise to be undertaken to help Arun’s electorate through the transition into Individual Elector Registration (IER) which is due to be implemented from July 2014. 7. *MEMORANDUM OF UNDERSTANDING – WEST SUSSEX RURAL PARTNERSHIP The purpose of this report is to seek a decision authorising the signature of the Memorandum of Understanding as noted in Section 12.20 of Part 4 of the Council’s Constitution. 8. *ALLOCATION AND PAYMENT OF SECTION 106 FUNDING FROM BOGNOR REGIS SAINSBURYS DEVELOPMENT This report seeks authorisation for the allocation and payment of Bognor Regis Sainsburys Section 106 funds towards a Town Centre Manager post. 9. *SPECIALIST ADVICE AND SUPPORT FOR THE REGENERATION SCHEMES FOR REGIS CENTRE AND HOTHAMPTON CAR PARK To seek authorisation for funding to provide specialist advice and support for the regeneration schemes for Regis Centre and Hothampton Car Park sites. 10. *EAST BANK ENHANCED FLOOD DEFENCE SCHEME – COLLABORATIVE AGREEMENT WITH THE ENVIRONMENT AGENCY Cabinet Reports C/087/120312 and C/058/110313 approved a total expenditure of up to £1,778,000 for the East Bank enhanced flood defence scheme to be implemented by the Environment Agency. This report seeks authority for the Assistant Director for Environmental Services and the Solicitor to the Council, in consultation with the Cabinet Member for Environmental Services, to enter into a Collaborative Agreement with the Environment Agency for the enhancement works. Page 2 of 73 Arun District Council CABINET-27/08/2013 11. *REVENUE AND CAPITAL OUTTURN EXPENDITURE 2012/13 This report provides a summary of revenue and capital outturn expenditure for 2012/13 and compares this expenditure with the approved budget. 12. *BUDGETARY CONTROL REPORT TO 30 JUNE 2013 The budgetary control report provides a summary of the net expenditure and income for General Fund Service, Housing Revenue Account and Capital against budget to 30 June 2013. 13. *SUPPLEMENTARY ESTIMATE FOR MANAGEMENT DEVELOPMENT FUNDING AND GENERAL TRAINING Following the management restructure, managers are having to deliver their services with less managers and staff, and a constrained budget. It is important that the employees who remain are performing well and have the right tools, skills and attitude to do their jobs. This report requests approval of a supplementary estimate to ensure a quality Management Development Programme is delivered which meets those needs and delivers impact and results for the Council, along with general training for all employees. It is intended to run the programme a number of times over the next 2/3 years. 14. *STAFF SURVEY RESULTS A staff survey was last conducted in 2010. A recent staff survey (May 2013) has been completed. Response rates have improved tremendously from 57% (2010) to 81% (2013). A number of actions arise for Corporate Management Team (CMT) to consider. 15. *JOINT DOWNLAND AREA COMMITTEE – 17 JUNE 2013 To receive and note the Minutes of the meeting of the Joint Downland Area Committee held on 17 June 2013. ITEMS PUT FORWARD BY THE OVERVIEW SELECT COMMITTEE/WORKING GROUPS 16. *ENVIRONMENTAL SERVICES & COMMUNITY DEVELOPMENT WORKING GROUP – 24 JULY 2013 To consider the recommendation of the meeting of the Environmental Services & Community Development Working Group held on 24 July 2013 at Minute 10 relating to Security and Physical Protection of Arun’s Parks (part minutes attached relating to recommendations only). 17. *OVERVIEW SELECT COMMITTEE – 30 JULY 2013 To consider the recommendation of the meeting of the Overview Select Committee held on 30 July 2013 at Minute 153 relating to Council Tax Support (part minutes attached relating to recommendations only). Page 3 of 73 Arun District Council CABINET-27/08/2013 REPRESENTATION ON OUTSIDE BODIES There are no items to consider. 18. EXEMPT INFORMATION The Committee is asked to consider passing the following resolution:- That under Section 100A(4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified again the item. 19. *LIFELINE – PARTNERSHIP ARRANGEMENTS [Exempt – Paragraph 3 – Information Relating to Business Affairs] To consider the attached report. Note : *Indicates report is attached for all Members of the Council only and the press (excluding exempt items). Copies of reports can be obtained on request from the Committee Manager or accessed via the website at www.arun.gov.uk Note : Members are reminded that if they have any detailed questions would they please inform the Chairman and/or relevant Director in advance of the meeting. Page 4 of 73 Arun District Council CABINET-27/08/2013 ITEM 5 AGENDA ITEM NO. ARUN DISTRICT COUNCIL REPORT TO AND DECISION OF CABINET ON 27 AUGUST 2013 PART A : REPORT SUBJECT: AUTHORITY TO DRAW DOWN FUNDS TO SUPPORT BED & BREAKFAST PAYMENTS REPORT AUTHOR: Brian Pople DATE: July 2013 EXTN: 37718 EXECUTIVE SUMMARY: This report seeks authority to draw down funds from the reserve set aside for homelessness issues. RECOMMENDATIONS Authority is sought to draw down the balance of £92,000 from reserves set aside for homelessness issues. 1. BACKGROUND: The number of incidents of homelessness is still showing no sign of reducing, which in turn continues to impact on the Council’s budget in relation to payments that need to be funded. As at 21st July 2013, the numbers placed in Bed & Breakfast accommodation included:- 9 x single people with no dependents 18 x families These figures are slightly down on previous weeks, however the demand generally is running high. Expenditure for the first quarter of 2013/2014 is as follows:- Gross Expenditure to date £105,385.00 Income to date (Housing Benefit payments) £24,383.00 Net Expenditure to date £81,002.00 Net Budget for 2013/14 £140,000.00 Budget remaining £58,998.00 Further to the report that Cabinet received in March 2013 regarding the steps that were being taken to address this matter, an issue that was raised in the last report was in connection with increasing the level of availability of temporary accommodation which can be used to offset the cost of Bed & Breakfast accommodation. The Council currently has 34 units of temporary accommodation and is in the process Page 5 of 73 Arun District Council CABINET-27/08/2013 ITEM 5 of increasing this by a further 9 units (more than 25%). This accommodation, which includes Glenlogie, will provide 8 units of family accommodation and a further 1 bed unit. It is anticipated that the first new units of temporary accommodation will come on stream in the next 3 months. The availability of this accommodation should help to contain or even reduce Bed & Breakfast costs so long as there is not a growth in demand. 2. PROPOSAL(S): To approve £92,000 being transferred from Housing Reserves to support expenditure on Bed & Breakfast up until the end of the financial year for 2013/14. 3. OPTIONS: 1. To approve £92,000 being transferred from Housing Reserves to support expenditure on Bed & Breakfast up until the end of the financial year for 2013/14. 2. Not to transfer funds, which will lead to an overspend on Bed & Breakfast payments for which the Council has a statutory responsibility in relation to homelessness. 4. CONSULTATION: Has consultation been undertaken with: YES NO Relevant Town/Parish Council Relevant District Ward Councillors Other groups/persons (please specify) 5. ARE THERE ANY IMPLICATIONS IN RELATION TO YES NO THE FOLLOWING COUNCIL POLICIES: (Explain in more detail at 6 below) Financial Legal Human Rights/Equality Impact Assessment Community Safety including Section 17 of Crime & Disorder Act Sustainability Asset Management/Property/Land Technology Other (please explain) 6.