Agenda Packet NORFOLK CITY COUNCIL MEETING Monday, May 03, 2010 5:30 p.m. Created 4/29/2010 10:21 AM https://norfolkne.gov/ Page 1 of 69 City of Norfolk Elizabeth A. Deck Email Address: [email protected] 127 North First Street City Clerk (402) 844-2000 Fax: (402) 844-2001 Norfolk, Nebraska 68701 NOTICE OF MEETING CITY OF NORFOLK, NEBRASKA NOTICE IS HEREBY GIVEN that a meeting of the City Council of the City of Norfolk, Nebraska, will be held at 5:30 p.m. on Monday, May 03, 2010, in the Council Chambers, 309 W. Madison Avenue, Norfolk, Nebraska, which meeting will be open to the public. The Mayor and City Council reserve the right to adjourn into executive session as per Section 84-1410 of the Nebraska Revised Statutes. An agenda for such meeting, kept continually current, is available at the office of the City Clerk, City Auditorium, 127 North 1st Street, Norfolk Nebraska, during normal business hours. Individuals requiring physical or sensory accommodations, who desire to attend or participate, please contact the City Clerk's office at (402) 844-2000 no later than 4:30 p.m. on the Friday preceding the meeting. Elizabeth A. Deck City Clerk Publish (April 30, 2010) 1 P.O.P. Page 2 of 69 AGENDA NORFOLK CITY COUNCIL MEETING May 03, 2010 In accordance with Section 84-1412 sub-section eight (8) of the Reissue Revised Statutes of the State of Nebraska 1943, as amended, one copy of all reproducible written material to be discussed is available to the public at this meeting for examination and copying. The Mayor and City Council reserve the right to adjourn into executive session as per Section 84-1410 of the Nebraska Revised Statutes. CALL TO ORDER 1. 5:30 p.m. - call meeting to order 2. Inform the public about the location of the Open Meetings Act posted in the Council Chambers and accessible to members of the public 3. Moment of silence/Pledge of Allegiance to the flag of the United States of America 4. Roll call RECOMMENDED ACTIONS 5. Approval of consent agenda. Motion All items in the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or a citizen so requests, in which event the item will be removed from the consent agenda and considered separately. 6. Approval of full agenda. Motion CONSENT AGENDA 7. Consideration of approval of the minutes of the April 19, 2010, City Council Motion meeting. 8. Consideration of approval of the minutes of the April 26, 2010 City Council Motion Work Session meeting. 9. Consideration of City Council approval of the plans, specifications, and Motion engineer’s estimate on file in the City Clerk’s office for Concrete Improvements 2010-1 project and authorization for the City Clerk to advertise for bids. 10. Consideration of approval of a request for Norfolk Catholic Parish Festival, Motion to hold a fireworks display on Saturday, August 21, 2010 in conjunction with the "Fun in the Sun" Parish Festival. Page 3 of 69 - 2 - 11. Consideration of approval of an agreement between the City and Norfolk Motion Titans Baseball Program for use of the softball facility in Ta-Ha-Zouka park to hold a baseball tournament May 22 and May 23, 2010, for a fee of $50. 12. Consideration of approval of a Special Designated Liquor License requested Motion by American Legion Post 16 for a dance/beer garden in the parking lot at 1305 Riverside Boulevard on June 19, 2010 from 12:00 p.m. to 1:00 a.m. 13. Consideration of approval of a Special Designated Liquor License for Motion Norfolk Softball Association to serve beer in an outdoor beer garden at 3rd Street and Norfolk Avenue on June 12, 2010 in conjunction with the Great Plains Chicken, Rods & Ribs event. 14. Consideration of approval of a Special Designated Liquor License for Hy- Motion Vee Inc., dba Hy-Vee #2, 2107 Taylor Avenue, to serve wine on June 15, 2010 at the Norfolk Arts Center, 305 North 5th Street, from 6:30 p.m. to 9:30 p.m. for a sampling/tasting event. 15. Consideration of changing the Facade Improvement Program, funded with a Motion portion of the City's Community Revitalization Grants over the next three years, from a loan program to a forgivable loan (grant) program. 16. Consideration of approval of all bills on file. Motion SPECIAL PRESENTATIONS 17. Proclamation for May 15, 2010 as "Poppy Day" for the American Legion Auxiliary. 18. Proclamation for the week of May 9 - 15, 2010 as, "Parents Who Host, Lose The Most: Don't be a party to teenage drinking." REGULAR AGENDA 19. Consideration of the Vehicle Parking District's request to form a Business Motion Improvement District with the same boundaries as the Vehicle Parking District funded by special assessments levied against real property in the district based on the assessed valuation of both the real property and personal property located thereon. ADMINISTRATIVE REPORTS 20. Black & Veatch presentation of Southwest Interceptor Study. Page 4 of 69 City of Norfolk 127 North First Street Norfolk, Nebraska 68701 STAFF MEMORANDUM NORFOLK CITY COUNCIL MEETING May 03, 2010 CALL TO ORDER 1. 5:30 p.m. - call meeting to order 2. Inform the public about the location of the Open Meetings Act posted in the Council Chambers and accessible to members of the public 3. Moment of silence/Pledge of Allegiance to the flag of the United States of America 4. Roll call RECOMMENDED ACTIONS 5. Approval of consent agenda. Motion All items in the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or a citizen so requests, in which event the item will be removed from the consent agenda and considered separately. 6. Approval of full agenda. Motion CONSENT AGENDA 7. Consideration of approval of the minutes of the April 19, 2010, City Council Motion meeting. See Enclosure 7. 8. Consideration of approval of the minutes of the April 26, 2010 City Council Motion Work Session meeting. See Enclosure 8. 9. Consideration of City Council approval of the plans, specifications, and Motion engineer’s estimate on file in the City Clerk’s office for Concrete Improvements 2010-1 project and authorization for the City Clerk to advertise for bids. This project includes the reconstruction of 7th Street and Prospect Avenue intersection, alleys between 2nd and 3rd Streets north and south of Norfolk Avenue, 18th Street and Bel-Air Road intersection, Dover Drive and Blackberry Drive intersection, 9th Street and Phillip Avenue intersection, 11th Page 5 of 69 Staff Memorandum - 2 - City Council Meeting May 03, 2010 Street and Phillip Avenue intersection, Benjamin Avenue from 1st Street to Victory Road, and other various locations. A bid letting is planned for May 27, 2010 with Council approval of apparent low bidder at the June 7, 2010 meeting. 10. Consideration of approval of a request for Norfolk Catholic Parish Festival, Motion to hold a fireworks display on Saturday, August 21, 2010 in conjunction with the "Fun in the Sun" Parish Festival. See Enclosure 10. 11. Consideration of approval of an agreement between the City and Norfolk Motion Titans Baseball Program for use of the softball facility in Ta-Ha-Zouka park to hold a baseball tournament May 22 and May 23, 2010, for a fee of $50. The rain date for this activity is May 29 and 30, 2010. See Enclosure 11. 12. Consideration of approval of a Special Designated Liquor License requested Motion by American Legion Post 16 for a dance/beer garden in the parking lot at 1305 Riverside Boulevard on June 19, 2010 from 12:00 p.m. to 1:00 a.m. See Enclosure 12. 13. Consideration of approval of a Special Designated Liquor License for Motion Norfolk Softball Association to serve beer in an outdoor beer garden at 3rd Street and Norfolk Avenue on June 12, 2010 in conjunction with the Great Plains Chicken, Rods & Ribs event. See Enclosure 13. 14. Consideration of approval of a Special Designated Liquor License for Hy- Motion Vee Inc., dba Hy-Vee #2, 2107 Taylor Avenue, to serve wine on June 15, 2010 at the Norfolk Arts Center, 305 North 5th Street, from 6:30 p.m. to 9:30 p.m. for a sampling/tasting event. Hy-Vee, Inc., dba Hy-Vee #2, holds a catering license. See Enclosure 14. 15. Consideration of changing the Facade Improvement Program, funded with a Motion portion of the City's Community Revitalization Grants over the next three years, from a loan program to a forgivable loan (grant) program. The Vehicle Parking District (VPD) requested $30,000 from the City's Community Revitalization (CR) Grants for each of the next three years to fund Page 6 of 69 Staff Memorandum - 3 - City Council Meeting May 03, 2010 a Facade Improvement Program (FIP) in the VPD. At the time of the grant application to the Department of Economic Development (DED), this program was to be a loan program. After the CR grant application was submitted, Northeast Nebraska Economic Development District staff determined businesses utilizing these funds must comply with special requirements and assurances applicable to Community Development Block Grants (CDBG) including Davis Bacon and environmental review. On March 16, 2010, the VPD voted to recommend the City change the FIP from a loan program to a grant, or forgivable loan, program because of these additional CDBG requirements.