Meeting Pack Derry City and Strabane District Council Dear Member of Governance and Strategic Planning Committee You are hereby summoned to attend the Monthly Meeting of the Governance and Strategic Planning Committee to be held in the Guildhall, Derry, on Tuesday 4 June 2019 at 4.00 pm. Yours faithfully John Kelpie Chief Executive AGENDA 1 Notice and Summons of Meeting 2 Member Attendance and Apologies 3 Declarations of Members' Interests Open for Decision 4 Deputation: To receive Siobhan Broderick, The Executive Office to Present in Relation to the Development of the Ebrington Site (Pages 1 - 12) 5 Chairperson's Business 6 Confirmation of the Open Minutes of the Governance and Strategic Planning Committee held on Tuesday, 5 March 2019 (Pages 13 - 32) 7 Matters Arising 8 2018/19 Financial Outturn (Pages 33 - 54) 9 2019/20 Financial Pressures (Pages 55 - 70) 10 Scheme of Allowances Payable to Elected Members 2019/20 (Pages 71 - 90) 11 Elected Member Support Services: Meeting/Workstation Facilities (Pages 91 - 98) 12 Appointments to Internal Bodies/Working Groups (Pages 99 - 102) 13 Corporate Plan and Improvement Plan 2019/20 (Pages 103 - 222) Open for Information 14 Implementation of Pay Awards (Pages 223 - 232) 15 Occupational Health Services Tender (Pages 233 - 234) 16 North West Regional Development Group (Pages 235 - 264) 17 Strategic Growth Partnership (Pages 265 - 268) 18 Data Protection Registration/Fees - Elected Members (Pages 269 - 274) 19 Wayleave Agreement with NIE - Urney Road Playing Fields (Pages 275 - 278) Confidential for Decision 20 Confirmation of the Confidential Minutes of the Governance and Strategic Planning Committee Meeting held on 5 March 2019 (Pages 279 - 284) 30 May 2019 Agenda Item 4 THE EBRINGTON SITE RED Listed Buildings Retained Buildings YELLOW The Star Fort Wall is a scheduled monument Page 1 1. INFRASTRUCTURE/ENABLING WORKS Two New Roads 1. Aim - Open up the Eastern Side of the site. 2. Main entrance at Limavady Road – works underway, due for completion in July 2019. 3. New service road – leading across back of Building 80/81 due for completion December 2019. The Square 1. New surface complete by May 2019. 2. Significant events area – 5 significant events identified for 2019/20. 3. Under and over-ground car parks are also utilised for events. New Public Realm 1. A new public realm area will be created between buildings 102 and 104 by October 2019. Services 1. Water supply – upgrade works currently planned and being agreed with NI Water. 2. Foul and Storm water upgrade works underway with additional works currently being agreed with NI Water. De-contamination 1. Remediation works complete and GQRA report complete and awaiting approval from NIEA. Page 2 2. CURRENT OCCUPIED BUILDINGS Building 80/81 Creative Industries Hub The creative industries Hub provides 12,002 sq² to support the development and growth of the creative industries. The Hub provides incubation and follow on space, meeting rooms, communal space to facilitate networking and clustering, and bespoke support programmes for the creative media and digital content sectors. The Hub also accommodates a free to enter Gallery. The Hub is running to full capacity at present. Buildings 57/59 Ollie’s on the Square Ollie’s Café uses locally sourced produce and offers an extensive food menu from 9 am ‘til late, seven days a week. Page 3 Building 70 Walled City Brewery Building 70 has been refurbished as a Craft Brewery, the Walled City Brewery (WCB). It produces premium quality beer and offers an extensive food menu. WCB is a welcome addition to the city’s tourism attractions, offering guided tours to see the brewing process first hand, and gives the opportunity to taste and purchase products on site. Building 104 Small-medium enterprises Building 104 was a purpose built accommodation block constructed between 1895 and 1904 and is a listed building. In July 2018 it opened as a state of the art office accommodation block. It can accommodate 19 new Small-Medium Enterprise (SMEs) business start-ups, and provide employment opportunities for up to 45 staff. Enterprise North West will manage the building and have signed a ten year lease. Page 4 Building 62 Glen Caring Building 62 was constructed between 1875 and 1904 and opened for business in July 2017 to provide community caring/respite services. Page 5 3. AGREED DEVELOPMENT – IN PROGRESS Grade A Office Accommodation Grade A offices will be built on the Ebrington site providing 62,500 sq² of office space and is due to open in 2021. It can accommodate up to 400 staff. Heron Property Limited is the developer and Heron’s submitted a planning application which is currently being considered by DfI. Planning approval expected in July 2019. Building 4 Office accommodation Kevin Watson Group (KWG) is currently fitting out the Cunningham Building to a high standard that will provide commercial office space to accommodate its expanding business. Over 30 staff from KWG will occupy this building from August 2019. Page 6 Building 30 Café/Bike Hire A developer intends to develop Building 30 into a café and bike hire business. Subject to Planning and Schedule Monument Consent approval, they plan to occupy the building in March 2020. Building 40 Restaurant/Bar The proposed has sought planning permission to develop Building 40 into a licensed restaurant and bar, planning to open in the spring of 2020. Page 7 Buildings 63, 67, 68, 69 & 79 4-Star Hotel with Spa & Leisure Facilities Ebrington Holdings Limited has planning permission to develop this group of buildings into a 4-star, 152 bed hotel with spa and leisure facilities in a two-phased development. Construction is planned to start in August 2019. Building 102 Convenience Store An established retailer has received planning permission to develop this building as a convenience retail store. Legal agreements are complete with works planned to start in the autumn 2019. Page 8 Buildings 83, 85, 117 & 118 + Development Lands Building 83 is an L shaped two storey structure and was formerly accommodation with a ballroom attached to the rear. Building 85 was formerly the Officer’s mess built c1875, and is a two storey brick Victorian villa. Buildings 117 and 118 were formerly married quarters built in the late nineteenth century. A Development Agreement has been signed with Ebrington Holdings Ltd to create mixed uses for the buildings and development lands and provide car parking in line with the Ebrington Development Framework, subject to phased full planning approvals. The development includes plans for a restaurant, residential housing, commercial office space, childcare/nursery, event space and art/creative industries. Page 9 Buildings 115 & 116 Boy & Girl School Houses Formerly Buildings 115 and 116 were military boys and girls school houses and joined in 1955 by a central link. These buildings were offered to the market recently as two separate buildings and a preferred tenant has been identified. The approvals and legal processes associated with these disposals are underway. Occupation is expected in late spring 2020. Page 10 4. FUTURE MARKETING OPPORTUNITIES Building 10 & 10A A listed building located on the south side of the 1841 Star Fort, building 10 was the original guard house. This building will be offered to the market in June 2019. Building 11 Building 11 overlooks the south side of Ebrington Square and was built in 1841 as a “barrack store”. The building can be extended to the rear and is located beside the underground car park. The foundations of the southern wall of the Star Fort are clearly visible to the rear of Building 11. This building will be offered to the market in June 2019. Page 11 Building 17 A listed building located on the south side of Ebrington Square overlooking the River Foyle, the former Barrack Master’s House has a walled garden within the Star Fort and was previously known as the ‘Admiral’s House’. This building will be offered to the market in June 2019. Page 12 Agenda Item 6 Derry City and Strabane District Council Open Minutes of Governance and Strategic Planning Committee held in the Council Chamber, Guildhall, Derry on Tuesday 5 March 2019 at 4.00 pm. Present:- Councillor Hastings (in the Chair), Aldermen Hussey, Kerrigan, Ramsey and Thompson; Councillors Cooper, Duddy, Fleming, M McHugh, McKeever, McKnight, McLaughlin and Tierney. Non-Member of Committee – Councillor P Kelly. In Attendance: Chief Executive (Mr J Kelpie), Lead Finance Officer (Mr A Dallas), Lead Human Resources Officer (Mrs P Donnelly), Lead Assurance Officer (Mrs D McDonnell), Lead Legal Services Officer (Mr P Kingston), Lead Democratic Services and Improvement Officer (Ms E Cavanagh), Strategic Business Manager (Mrs R Craig), Head of Planning Performance and Improvement (Mr E Molloy), Head of Community Development and Leisure (Mr B O’Hagan), Senior Economist (Mr M Gallagher) and Committee Services Assistant (Ms N Meehan). _____________________________ GSP30/19 Notice and Summons for Meeting The Chief Executive read the Notice and Summons for the Meeting. GSP31/19 Members Attendance and Apologies The Chief Executive completed the roll call and no apologies were recorded. GSP32/19 Declarations of Members’ Interests Councillors Cooper and Hastings declared an interest in item 4 – Deputation – Ernact. Aldermen Hussey and Thompson and Councillor Fleming declared an interest in item 24 – Social Investment Fund – (SIF). GSP33/19 Thanks The Chairperson referred to the fact that this was the last meeting of the Committee prior to the forthcoming Local Government