Developed by the Personnel Commission Updated October 30, 2017 Merit System Rules and Regulations • • • for classified employees f!:>~Sonoma County -~ Office of Education 5340 Skylane Boulevard Santa Rosa, CA 95403-8246 (707) 524-2600 www.scoe .orf;; TABLE OF CONTENTS CHAPTER 10 - DEFINITIONS AND PRELIMINARY STATEMENT ........................................................................... 1 10.100 DEFINITIONS, GENERAL ............................................................................................................................... 1 10.200 PRELIMINARY STATEMENT ........................................................................................................................ 9 10.200.1 Statutory Authority for These Rules ................................................................................................................ 9 10.200.2 Interpretation and Application of Rules ......................................................................................................... 9 10.200.3 Generic Terminology .............................................................................................................................................. 9 10.200.4 Judicial Review .......................................................................................................................................................... 9 10.200.5 Effect of Data Contained in Addendum to Rules ....................................................................................... 10 10.200.6 Distribution of Rules (E.C. Section 45262) .................................................................................................. 10 CHAPTER 20 - THE PERSONNEL COMMISSION ........................................................................................................ 11 20.100 ORGANIZATION OF COMMISSION (E.C. SECTION 45243) .................................................................. 11 20.100.1 Composition & Terms ........................................................................................................................................... 11 20.100.2 Officers ........................................................................................................................................................................ 14 20.100.3 Quorum and Majority ........................................................................................................................................... 14 20.200 MEETINGS ....................................................................................................................................................... 14 20.200.1 Regular Meetings .................................................................................................................................................... 14 20.200.2 Adjourned Regular Meetings ............................................................................................................................. 14 20.200.3 Special Meetings ..................................................................................................................................................... 14 20.200.4 Public Meetings ....................................................................................................................................................... 15 20.200.5 Closed Sessions ....................................................................................................................................................... 15 20.200.6 Agenda and Supporting Data ............................................................................................................................. 16 20.200.7 Amendment, Deletion, or Addition to Rules (E.C. Sections 45260 & 45261) ................................ 16 20.200.8 Minutes ....................................................................................................................................................................... 17 20.200.9 Compensation of Commissioners (E.C. Section 45250) ......................................................................... 17 20.300 COMMISSION EMPLOYEES ......................................................................................................................... 17 20.300.1 Status of Commission Employees .................................................................................................................... 17 20.300.2 General Duties of the Assistant Superintendent of Human Resources ............................................ 17 20.400 MISCELLANEOUS PROVISIONS ................................................................................................................. 18 20.400.1 Communications ..................................................................................................................................................... 18 20.400.2 Budget (E.C. Section 45253) .............................................................................................................................. 18 20.400.3 Annual Report (E.C. Section 45266) ............................................................................................................... 18 20.400.4 Legal Counsel ........................................................................................................................................................... 19 Merit System Rules i Updated: October 30, 2017 CHAPTER 30 - POSITION CLASSIFICATION PLAN ................................................................................................... 20 30.100 THE CLASSIFIED SERVICE .......................................................................................................................... 20 30.100.1 Positions Included (E.C. Section 45100, et seq.)........................................................................................ 20 30.100.2 Exemption from the Classified Service .......................................................................................................... 20 30.100.3 "Part-Time" Defined (E.C. Section 45256) ................................................................................................... 21 30.100.4 Effect of Exemption ............................................................................................................................................... 21 30.200 GENERAL CLASSIFICATION RULES ......................................................................................................... 21 30.200.1 Assignment of Duties (E.C. Section 45109) ................................................................................................. 21 30.200.2 General Nature of the Classification Plan ..................................................................................................... 22 30.200.3 Class Specifications................................................................................................................................................ 22 30.200.4 Interpretation of Class Specifications ............................................................................................................ 22 30.200.5 Allocation of Positions to Classes .................................................................................................................... 23 30.200.6 Changes in Duties of Positions .......................................................................................................................... 23 30.200.7 Working Out of Classification (E.C. Section 45110) ................................................................................. 23 30.200.8 Review of Positions ............................................................................................................................................... 24 30.200.9 Creation of New Positions .................................................................................................................................. 24 30.200.10 Changes in Classification of Existing Position ............................................................................................ 25 30.200.11 Status of Incumbent of Position After Change in Classification .......................................................... 26 30.200.12 Mandatory Titles .................................................................................................................................................... 27 CHAPTER 40 - APPLICATION AND EXAMINATION ................................................................................................. 28 40.100 APPLICATION FOR EMPLOYMENT .......................................................................................................... 28 40.100.1 Filing of Application .............................................................................................................................................. 28 40.100.2 General Qualifications of Applicants .............................................................................................................. 28 40.100.3 Elimination of Unfit Applicants, Candidates, and Eligibles ................................................................... 29 40.100.4 Rejection and Appeal from Rejection ............................................................................................................ 30 40.100.5 Action When Rejection Is Not Sustained ...................................................................................................... 31 40.100.6 Applications Not To Be Returned ...................................................................................................................