CAPITAL COMMITTEE January 10, 2013 MEETING AGENDA 11:00 a.m. 125 Worth Street, Room 532 5th Floor Board Room CALL TO ORDER Emily A. Youssouf ADOPTION OF MINUTES October 11, 2012 Emily A. Youssouf ASSISTANT VICE PRESIDENT’S REPORT Alfonso C. Pistone ACTION ITEMS Resolution Dion Wilson Authorizing the President of the New York City Health and Hospitals Corporation (the “Corporation” or “Licensor”) to execute a license agreement with the New York Legal Assistance Group (the “Licensee” or “NYLAG”) for use and occupancy of space at Coler-Goldwater Specialty Hospital and Nursing Facility (the “Facility”) to provide pro bono legal services to facility residents and patients, and training to Corporation staff. Resolution Iris Jimenez-Hernandez Authorizing the President of the New York City Health and Hospitals Corporation (the “Corporation”) to approve a Capital Project for Harlem Hospital Center to Relocate and Modernize the Dental Clinic for a total project cost of $9.0 million. INFORMATION ITEMS Henry J. Carter – Major Modernization – Status Report Robert Hughes Project Status Reports Alfonso Pistone Central/North Brooklyn Health Network Generations+/Northern Manhattan Health Network* Queens Health Network* * Network contains project(s) that require a delay report Status of Sandy Reconstruction Efforts Alfonso Pistone OLD BUSINESS NEW BUSINESS ADJOURNMENT New York City Health and Hospitals Corporation CAPITAL COMMITTEE MEETING MINUTES OCTOBER 11, 2012 MINUTES Capital Committee Meeting Date: October 11, 2012 Time: 2:00 P.M. Location: Board Room Board of Directors: Members of the Capital Committee Michael A. Stocker, MD, Chairman of the Board Josephine Bolus, RN Alan D. Aviles, President HHC Staff: Donna Benjamin – Project Management Officer, Office of the President Jeremy Berman – Deputy Counsel, Legal Affairs Deborah Cates – Chief of Staff, Office of the Chairman Salvatore Cantatore – Acting Assistant Vice President, Corporate Support Services Martin Everette – Director, Affirmative Action/Equal Opportunity Employment Jonathan Goldstein – Senior Consultant, Corporate Planning Anthony Gounaris – Senior Project Manager, Office of Facilities Development Robert Kee – Assistant Vice President, Corporate Information Services Isaac Kilanko – Associate Executive Director, Queens Hospital Center Robert Kurtz – Senior Clinical Advisor, Medical and Professional Affairs Lisa Lee – Deputy Inspector General, Office of the Inspector General Patricia Lockhart – Secretary to the Corporation, Office of the Chairman Hannah Lucal – Intern, Office of the President Peter Lynch – Senior Director, Office of Facilities Development Tamiru Mammo – Chief of Staff Nini Mar – Director, Finance Dean Moskos – Director, Office of Facilities Development Seth Narine – Coordinating Manager, Bellevue Hospital Center Anita O’Brien – Associate Executive Director, Harlem Hospital Center Alfonso Pistone – Assistant Vice President, Office of Facilities Development Michael Rawlings – Associate Director, Bellevue Hospital Center Denise Soares – Executive Director, Harlem Hospital Center Ksenija Vukov-Drazevic – Senior Associate Director, Queens Hospital Center Roslyn Weinstein – Senior Assistant Vice President, Office of the President Dion Wilson – Assistant Director, Office of Facilities Development Elizabeth Youngbar – Assistant Director, Office of Facilities Development Frank Zanghi – Supervising Confidential Examiner, Internal Audits Capital Committee Minutes 2 October 11, 2012 Other Attendees: Mohammed Alam – Nirman Construction Robert Ballard – Cushman and Wakefield Melissa Dubowski – Office of Management and Budget (OMB) Ronald Gecsedi – Chief Project Manager, Dormitory Authority of the State of New York Scott Hill – QuadraMed Megan Meagner – Office of Management and Budget (OMB) Capital Committee Minutes 3 October 11, 2012 CALL TO ORDER The meeting was called to order by Michael A. Stocker, MD, Chairman of the Board, at 2:13 P.M. Prior to adopting the minutes it was brought to the Committee’s attention that representatives from the Dormitory Authority of the State of New York (DASNY) wanted to clarify portions of the minutes pertaining to discussion that had taken place at the September Capital Committee meeting regarding the Gouverneur Modernization project. Jeremy Berman, Deputy Counsel, read some of their requested corrections but after some concerns from Josephine Bolus, RN, it was determined by Alan Aviles, President, that it would be best to have any substantive corrections brought to the committee in writing, by DASNY. On a motion by Dr. Stocker, which was duly seconded, the Capital Committee adopted the minutes of September 13, 2012, with the qualification that they are subject to comments provided by DASNY. Dr. Stocker advised that he would be chairing the meeting in place of Emily Youssouf, Capital Committee Chairman. Dr. Stocker explained that moving forward a consent agenda would be compiled for full Board meetings that would group smaller/repetitive contracts together so that when they are moved forward for full Board approval one vote will approve the collective items in lieu of individually presenting them. He advised that this would not change the way in which the Capital Committee meetings will be conducted but should streamline the Board meetings. ASSISTANT VICE PRESIDENT’S REPORT Alfonso Pistone, Assistant Vice President, Office of Facilities Development, advised members of the Committee that discussions were ongoing with the Dormitory Authority of the State of New York (DASNY) and Hunter Roberts Construction Group with respect to an adjustment of their respective fees related to the Gouverneur major modernization project, and the Committee would be kept abreast of any progress. Mr. Pistone notified Committee members of a typographical error in the resolution presenting a lease agreement with 160 Water Street Associates. He stated that the error reflected a term end 2015 and not 2018, as reflected in the package. He added that fee comparables would be incorporated into the package to support the resolution. Mr. Pistone said that there would be no delay reports provided as there were no projects in delay by six (6) months or more. That concluded his report. ACTION ITEMS Authorizing the President of the New York City Health and Hospitals Corporation (the “Corporation”) to execute a requirements contract with Nirman Construction, Inc. (the Capital Committee Minutes 4 October 11, 2012 “Contractor”) for a cumulative amount not-to-exceed $5,000,000 to provide construction services for General Construction Work on an as-needed basis at various facilities throughout the Corporation. Peter Lynch, Senior Director, Office of Facilities Development, read the resolution into the record. Dr. Stocker asked if this requirements contract was similar to the three requirements contracts presented at the September 13, 2012, Capital Committee meeting. Mr. Lynch said yes. There being no further questions or comments, the Committee Chair offered the matter for a Committee vote. On motion by the Chair, the Committee approved the resolution for the full Board’s consideration. Authorizing the President of the New York City Health and Hospitals Corporation (the “Corporation” or “Tenant”) to execute a lease agreement with 160 Water Street Associates (the “Landlord”), for the Corporation’s rental of space at 160 Water Street, Borough of Manhattan, to house Corporation staff. Authorizing the President of the New York City Health and Hospitals Corporation (the “Corporation”) to execute a lease agreement with New Water Street Corporation (the “Landlord”), for the Corporation’s rental of space at 55 Water Street, Borough of Manhattan, to house the Corporation’s staff. Alfonso Pistone, Assistant Vice President, Office of Facilities Development, read the two resolutions into the record. Mr. Pistone was joined by Dion Wilson, Assistant Director, Office of Facilities Development, and Bert Robles, Senior Vice President/Corporate Chief Information Officer, Office of the Chief Information Officer. Mr. Pistone advised that lease agreement with 160 Water Street Associates would provide space for 120 new employees for the Enterprise Information Technology (EIT) initiative involving the electronic medical records department and the lease agreement with the New Water Street Corporation would serve the duel role of addressing additional space needs for space that will come off lease in 2014 as well as the Corporation’s need to vacate space at 346 Broadway, which is being sold by the City of New York. Mr. Pistone explained that, at the City’s request, the Corporation identified commercial space at 55 Water Street which will address needs to vacate Corporation staff located at 346 Broadway. He noted that the City has made commitments to fund, in perpetuity, the relocation of staff at 346 Broadway, and it is expected that a Memorandum of Understanding (MOU) will be executed to that effect relatively shortly. There being no questions or comments, the Committee Chair offered the matter for a Committee vote. On motion by the Chair, the Committee approved the resolution for the full Board’s consideration. Capital Committee Minutes 5 October 11, 2012 Authorizing the President of the New York City Health and Hospitals Corporation (the “Corporation” or “Licensee”) to execute one year revocable license agreements with the New York City Human Resources Administration (the “Licensor” or “HRA”) for use and occupancy of space for primary care programs located at 1420 Bushwick Avenue, Borough