Journal of East Asian Libraries Volume 1981 Number 65 Article 2 6-1-1981 Committee Activities D. E. Perushek Yasuko Makino Follow this and additional works at: https://scholarsarchive.byu.edu/jeal BYU ScholarsArchive Citation Perushek, D. E. and Makino, Yasuko (1981) "Committee Activities," Journal of East Asian Libraries: Vol. 1981 : No. 65 , Article 2. Available at: https://scholarsarchive.byu.edu/jeal/vol1981/iss65/2 This Article is brought to you for free and open access by the Journals at BYU ScholarsArchive. It has been accepted for inclusion in Journal of East Asian Libraries by an authorized editor of BYU ScholarsArchive. For more information, please contact [email protected], [email protected]. COMMITTEE ACTIVITIES I. 1981 Election Results This year the Committee elected Chairpersons for five Subcommittees. No li­ brarian members were completing their terms on the Executive Group this year, and therefore no elections were held for this category. Next year the Chair­ person of the Committee and four librarian members of the Executive Group will be retiring, and successors will be elected. Two faculty members completed their terms this year, and replacements were requested from the China and Inner Asia Council and the Northeast Asia Council. Faculty members joining the Executive Group: Cho-yun Hsu (University of Pittsburgh), Faculty Member and CIAC Representative. James R. Bartholomew (Ohio State University), Faculty Member and NEAC Representative. (No name for this post had been designated at the time of the Executive Group Meeting. Professor Bartholomew was subsequently chosen by the NEAC) The continuing members of the Executive Group, and their terms, are: Hideo Kaneko (Yale University), Chairperson of CEAL and 1979-82 Chairperson of the Executive Group Effie Chen (Princeton University) 1980-83 Lloyd Eastman (University of Illinois), Faculty Member 1980-83 at Large Ryoko Toyama (Research Libraries Group, Inc.) 1980-83 Anna T. Liang U (University of Toronto) 1979-82 William S. Wong (University of Illinois) 1979-82 Joyce Wright (University of Hawaii) 1979-82 Philip Yampolsky (Columbia University) 1979-82 The retiring members of the Executive Group, who have completed their three- year terms, are: Lillian Li (Swarthmore College), Beculty Member and CIAC Repre­ sentative Byron Marshall (University of Minnesota), Faculty Member and NEAC Representative The newly elected Chairpersons of the five Subcommittees are: Subcommittee on Chinese Materials: Antony Marr (Yale University) Subcommittee on Japanese Materials: Emiko M. Moffitt (Hoover Institution, Stanford, California) Subcommittee on Korean Materials: Sungha Rim (Harvard University) Subcommittee on Publications: Edwin G. Beal, Jr. (Library of Con- Su§commir.t5eiondTechnical Processing: Thomas Lee (University of Wisconsin) - 1 - The Chairpersons of two Task Forces are continuing: Task Force on Automation and National Union Catalog: Karl Lo Task Force on Library Resources and Access: Thomas Kuo 11. Report of the 1981 CEAL Executive Group Meeting The annual meeting of the CEAL Executive Group was held in the York Room of the Sheraton Centre, Toronto, on the evening of Wednesday, March 11. The meeting was called to order at 8:00 p.m. by Chairperson Hideo Kaneko, who presented the agenda. As had been the practice in other years, the meeting was attended not only by tbe members of the Executive Group, but also by the Chairpersons of various CEAL Subcommittees. The first order of business was the counting of the ballots received in the 1981 election, the first to be held under the Procedures adopted in March 1980. The counting of the 88 ballots returned (of approximately 130 sent out) was undertaken by Lloyd Eastman and Eugene Wu; however, since Mr. Wu was pre­ senting the next item on the agenda, his place was taken by Karl Lo. This year five subcommittee Chairpersons were elected. In 1982 a new CEAL Chair­ person and four librarian members will be chosen for the Executive Group. So that there shall be some new librarian members coming in each year, it was proposed and agreed that in 1982 two librarian members should be elected to serve three-year terms and two to serve two-year terms. Mr. Kaneko reported that he had asked both the China and Inner Asia Council and the Northeast Asia Council of the Association to designate representatives to serve with the CEAL Executive Group. CIAC designated Professor Cho-yun Hsu, of the University of Pittsburgh, who joined the meeting on March 11. The NEAC, however, apparently did not understand Mr. Kaneko's request, and, instead of designating someone to serve, sent Mr. Kaneko a list of three names. Mr. Kaneko stated that he would discuss this further with the NEAC, and that he expected that the NEAC would select a suitable representative. The election of the Chairperson of the Subcommittee on Publications raised a problem which the Executive Group then had to discuss. The question was raised as to what was the correct procedure to be followed if the Chairperson of a Subcommittee resigns or is for any other reason unable to complete his term. The Executive Group examined the Procedures adopted in March 1980, and upon finding that no provision for this had been made, recommended that an amendment to the Procedures be drafted to care for this eventuality. Dr. Yampolsky made a motion, which was seconded by Miss Toyama, to the effect that "Whenever the Chairperson of a Subcommittee resigns his post before the end of his term, the Chairperson of CEAL is empowered to appoint an appropriate person to complete the term." This resolution was reported to, and was adopted by, the full CEAL meeting on the following day. Former Chairperson Eugene Wu then gave the Executive Group a preview of a presentation to be made on the following day by Mr. Donald Simpson, the new Director of the Center for Research Libraries in Chicago. He explained that - 2 - as a result of a Ford Foundation grant of one million dollars, the CRL was undertaking to expand its work on Asia, and that a new East Asia Subcommittee had been appointed to advise the CRL on its acquisitions of East Asian materials. It was explained that the Ford grant was intended to cover the cost of acquisitions only, and that the additional staff to process and con­ trol this material was to be supported by CRL funds. It is hoped that a cata­ log will be issued, and that it will be updated periodically, although the form which this is to take has not yet been decided upon. The hope was expressed by the Executive Group that the newly appointed CRL Subcommittee would work with CEAL, and Mr. Kaneko emphasized that CEAL must take steps to make sure that its views are heard and considered by CRL. The Executive Group then turned its attention to the LC proposal regarding word division in romanized Korean. A draft proposal on this subject, together with a statement regarding the "impact of its adoption," had been drawn up by Mr.Dae Wook Chang, of the Descriptive Cataloging Division of the Library of Congress. These had been transmitted to Mr. Kaneko, with a covering letter by Mr. Ben W. Tucker, Chief, Office for Descriptive Cataloging Policy, LC. Mr. Tucker wrote in his letter of February 11 that "This policy is in large part based on proposals made in 1973 and nearly adopted at that time." He explained that it had been submitted to the ALA/RSTD/CCS Committee on Cataloging: Asian and African Materials, chaired by Thomas Lee, at the recent ALA Midwinter Meeting. He also stated that unless a reply from CEAL was received by April 15, he would assume that the new policy met with no objection, and it would be put into effect on May 1. The Executive Group took the position that the major Korean collections in America had not been contacted; that there was not time for the appropriate CEAL subcommittees (Korean Materials and Technical Processing) to study and evaluate the proposals before the April 15 deadline; and that the matter should be studied by the forthcoming conference on Korean studies to be held at the University of Hawaii. Mr. Kaneko stated that he would communicate these views to Mr. Tucker and would ask for a postponement of the April 15 deadline. Miss Toyama then explained the RLG interest in word division in romanized Chinese. The purpose of this is to limit the number of syllables under which searches must be made, and thus to "access" key words in titles, and pre­ sumably in other items, such as corporate names. As a sample title, she wrote T'ai pei shih li nu tzu shih fan hsueh hsiao t'u shu kuan mu lu, which contains 15 syllables. If, however, this is grouped by joining the syllables of polysyllabic words, the number of possible access points is reduced from 15 to 7: T'ai-pei shih-li nu-tzu shih-fan hsueh-hsiao t'u-shu-kuan mu-lu. These seven, or at least most of them, are key words. It is conceivable that someone could look under "t'u-shu-kuan mu-lu" and "access" could be provided for these terms. Readers', however, would not look under such items as JLi, tzu, fan, or shu. Mr. Lo also added some details to this discussion. The Execu­ tive Group took the position that this was an interesting matter, and that it had been discussed before in several other contexts. It had been discussed, for example, by the Orientalia Processing Committee in the mid-1950's, and more recently in connection with the possible adoption of pinyin spelling. The Executive Group was interested to learn of RLG's work on this problem, but did not see that there was anything that the Executive Group or CEAL itself could or should do atcut it at this time.