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Trinidad and Tobago Bureau of Standards (TTBS) Annual Performance Report 2013-2014 Theodore Reddock 1 TTBS | EXECUTIVE DIRECTOR (AG) Contents Executive Summary ............................................................................................................................................... 5 Role and Function of TTBS .................................................................................................................................... 8 Vision, Mission, Positioning Statement and Strategic Objectives ...................................................................... 11 Organizational Structure-See APPENDIX 1.............................................................................................. 11 Corporate structure-departments, Divisions, Units ........................................................................................... 13 Governance Structure ............................................................................................................................. 13 Management Structure ........................................................................................................................... 14 Services / Products provided and ‘Special Products’ embarked upon ............................................................... 16 Products and Services provided .............................................................................................................. 16 STANDARDS DEVELOPMENT & INFORMATION ...................................................................................... 16 CONFORMITY ASSESSMENT .................................................................................................................... 16 Implementation – Inspection services .................................................................................................... 17 Laboratory Testing Services .................................................................................................................... 17 Certification Services .............................................................................................................................. 17 Laboratory Accreditation Service ............................................................................................................ 19 Metrological services .............................................................................................................................. 19 CENTRALIZED SERVICES .......................................................................................................................... 20 Finance .................................................................................................................................................... 20 Human Resources Management and Labour Relations (HR) .................................................................. 20 Legal ........................................................................................................................................................ 20 Corporate Services .................................................................................................................................. 20 Information Technology (IT) ................................................................................................................... 20 Quality Control ........................................................................................................................................ 20 Marketing ................................................................................................................................................ 20 Health and Safety .................................................................................................................................... 20 Delegated Levels of Authority ................................................................................................................. 21 Legislative and Regulatory Framework ................................................................................................... 23 Reporting Functions – Departmental Reports: Reports to Ministries, President/ Parliament ............... 24 Certification............................................................................................................................................. 24 Trinidad and Tobago Laboratory Accreditation Service ......................................................................... 24 Metrology................................................................................................................................................ 25 Quality ..................................................................................................................................................... 25 HR ............................................................................................................................................................ 25 2 Policies and Development Initiatives .................................................................................................................. 26 Short Medium and Long term Plans ....................................................................................................... 26 Performance Objectives and Accomplishments ..................................................................................... 27 Strategic Business Units .......................................................................................................................... 27 Support Units .......................................................................................................................................... 32 Financial Operations ........................................................................................................................................... 36 Budget formulation ................................................................................................................................. 36 PSIP summary report on overall status Appendix 10 ............................................................................. 36 Expenditure versus Income..................................................................................................................... 36 See Appendix 11 for the consolidated financial statements .................................................................. 36 Debt Policy .............................................................................................................................................. 36 Investment Policy .................................................................................................................................... 36 Internal Audit Functions ......................................................................................................................... 36 Human Resource Development Plan .................................................................................................................. 37 Organisational Establishment ................................................................................................................. 37 Category of Employees (Public Officers, Daily Paid, Contract Staff etc) ................................................. 37 Career Path Systems ............................................................................................................................... 37 Performance Assessment/Management Strategies ............................................................................... 37 Promotion-Selection procedures ............................................................................................................ 37 Employee Support Services..................................................................................................................... 37 Procurement Procedures .................................................................................................................................... 39 Open Tender ........................................................................................................................................... 39 Selected Tender ...................................................................................................................................... 40 Sole Tender-and the criteria used in selecting each system .................................................................. 41 Public and Community Relations ........................................................................................................................ 42 Client and Public access to services/service delivery systems ............................................................... 42 Community and stakeholder relations/outreach ................................................................................... 43 Strategic Partnerships (Local, regional and international) ..................................................................... 44 3 Appendix 1: Organizational Structure Appendix 2: TTBS Services Package ........................................................................................................... 46 Appendix 3: National Stakeholder map ...........................................................................................................