FACILITIES MANAGEMENT CLERK OF WORKS (MECHANICAL ENGINEERING) Job Ref: REQ16733 As part of the University’s ongoing commitment to redeployment, please note that this vacancy may be withdrawn at any stage of the recruitment process if a suitable redeployee is identified. School/Department summary Job Description Job Grade: Management and Specialist Grade 6 Job Purpose: To monitor, record and report the progress of mechanical and services contractors working on site as part of the University’s project and Engineering team. To assist in the monitoring of and report upon, the compliance of contractors working on the Campus in relation to Health and Safety legislation and technical competence. Job Duties • Obtain a thorough understanding of the contract through a detailed review of the drawings, specifications, bills of quantities and other related documents. • Maintain a daily diary of the progress of the works, mechanical services contractors’ site resources, site visitors, weather conditions, delays and record any other matter relevant to site operations. Issue diary sheets to the Contract Administrator/Project Manager. • To work with the contractors and their team to establish standards to which the works must be executed and report to the contractors and Engineering staff upon the quality and execution of the works. • Attend site progress meetings and provide a short written and verbal report under a list of headings to be agreed with the Project Manager/Contract Administrator. • Attend other meetings on site as reasonably requested by the Contract Administrator/Project Manager. • Carry out surveys of existing services, possibly in conjunction with a contractor and prepare written survey reports. • Maintain on site an up-to-date set of drawings, specifications, instructions and variation records. • Monitor the quality of work as it progresses to ensure that it complies with the drawings/specification and good industry practice. Issue remedial work notices immediately to the mechanical and services contractors should materials or workmanship fall below the required standard and bring such matters to the attention of the Contract Administrator/Project Manager. • Review the mechanical and services contractors weekly and other short-term programmes, and advise the Contract Administrator/Project Manager of findings. • Witness and record all tests and commissioning activities/results required by the specification, University, public utilities or statutory authorities. • Witness and record all works undertaken by the mechanical services contractors which are to be covered up and confirm compliance with the specification. • Liaise as necessary with statutory authorities in respect of inspections and approvals of work. Copyright © Loughborough University. All rights reserved. 1 • Maintain records of variations and hidden work for the information of the Contract Administrator/Quantity Surveyor. • Check, witness and sign ‘any activity considered necessary to be recorded on a time and material basis. • Report immediately to the main contractor’s Project Manager any acts or occurrences that are considered unsafe and bring such matters to the attention of the Contract Administrator/Project Manager. • Issue Clerk of Works directions on matters to be agreed with the Contract Administrator/Project Manager. • In conjunction with the Contract Administrator/Project Manager carry out inspections at practical completion and prepare a schedule of defects for use by the Contract Administrator. • To understand and implement Health & Safety policies and requirements for yourself and others, commensurate with your level of responsibility within the Department to enable you to discharge your other duties and responsibilities safely. Supervision • Supervisor – Senior Mechanical Engineer. • Regularly supervised. • Left to work within established guidelines, subject to scrutiny by Supervisor. • Plan own work to ensure the meeting of defined objectives. Authority Such authority specifically delegated. Functional Contacts • All Academic and Residential Departments. • Line Managers within the Engineering Department. • Other Service Departments within the University. • Contractors. • Facility Services Health and Safety Coordinator. Standards of Performance • To ensure Senior Mechanical Engineer and other internal Project Managers for whom works of inspection will be undertaken from time to time, are kept appraised of site conditions. • To ensure personal objectives are being achieved. • Satisfactory customer feedback is received. Personal Attributes • Team worker. • Flexible. • Listener. • Communicator. Points To Note The purpose of this job description is to indicate the general level of duties and responsibility of the post. The detailed duties may vary from time to time without changing the general character or level of responsibility entailed. Special Conditions Copyright © Loughborough University. All rights reserved. 2 All staff have a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff are therefore required to adhere to the University’s Health, Safety and Environmental Policy & Procedures. All staff should hold a duty and commitment to observing the University’s Equality & Diversity policy and procedures at all times. Duties must be carried out in accordance with relevant Equality & Diversity legislation and University policies/procedures. Successful completion of probation will be dependent on attendance at the University’s mandatory courses which include Respecting Diversity and, where appropriate, Recruitment and Selection. Organisational Responsibility Reports to the Senior Mechanical Engineer Copyright © Loughborough University. All rights reserved. 3 Person Specification Your application will be reviewed with respect to meeting the essential and desirable criteria listed below. Your application will be reviewed against the essential and desirable criteria listed below. Applicants are strongly advised to explicitly state and evidence how they meet each of the essential (and desirable) criteria in their application. Stages of assessment are as follows: 1 – Application 2 – Test/Assessment Centre/Presentation 3 – Interview Essential Criteria Area Criteria Stage Experience Several years’ experience on site in a supervisory role. 1,3 Experience of working as part of a multi-disciplinary construction 1,3 team. Skills and abilities Extensive working knowledge of Health & Safety regulations 1 Ability to liaise successfully with clients, consultants and contractors 1,3 in a proactive manner Proficient in the use of computer, internet and email. 1,3 Good verbal and written communication skills. 1,3 Excellent timekeeping. 3 Ability to manage own workload and work to deadlines, often across 1,3 several large contracts at the same time. Able to read and understand large volumes of documentation 1 including drawings and specifications. Identify potential conflicts and monitor compliance of contractor. Demonstrate understanding of time, cost and quality issues. 1,3 Able to produce concise accurate reports and manage site 1 paperwork. Excellent interpersonal and organisational skills. 1,3 Able to work in a positive and constructive manner with contractor to 1,3 achieve required standards. Ability to assess requirement for consultant input into site problems. 1 Demonstrate a flexible and adaptable approach in responding to 1,3 changing site requirements. Training A willingness to undertake further training. Add building element ie 3 NEBOSH Qualifications Fully C&G qualified time served trade person.or ONC/HNC in 1 relevant subject Other To be the representative of Facilities Management and interface with 1,3 client departments, contractors and consultants. To observe the University’s Equal Opportunities Policy. 3 Copyright © Loughborough University. All rights reserved. 4 Desirable Criteria Area Criteria Stage Experience Some knowledge of other trades. 1 Previous site management experience. 1 Previous experience as Clerk of Works. 1 Previous University building experience. 1 Skills and abilities Knowledge of the working methods of other construction trades. 1 Able to operate Microsoft Word and Excel packages. 1 AutoCAD proficient, sufficient to open, manipulate and print drawings. 1 Ability to check specialist contractors’ installation drawings. 1 Qualifications Member of the Institute of Clerks of Works. 1 Conditions of Service The position is full time and open ended. Salary will be on Management and Specialist Grade 6, £29301 to £38183 per annum, at a starting salary to be confirmed on offer of appointment. The appointment will be subject to the University’s normal Terms and Conditions of Employment for Academic and Related staff/Operational and Administrative staff, details of which can be found here. The University is committed to enabling staff to maintain a healthy work-home balance and has a number of family- friendly policies which are available at http://www.lboro.ac.uk/services/hr/a-z/family-leave-policy-and-procedure--- page.html. We also offer an on-campus nursery with subsidised places, subsidised places at local holiday clubs and a childcare voucher scheme (further details are available at: http://www.lboro.ac.uk/services/hr/a-z/childcare- information---page.html In addition, the University is supportive, wherever possible, of flexible working arrangements. We also strive to create a culture that supports equality and celebrates diversity throughout the campus. The University holds a Bronze Athena SWAN award which recognises the importance of support for women at all stages of their academic career. For further information on Athena SWAN see http://www.lboro.ac.uk/services/hr/athena-swan/ Informal Enquiries Informal enquiries should be made to David Howell, Head of Engineering, by email at [email protected] or by telephone on 01509 228084. Applications The closing date for receipt of applications is Tuesday 15th November 2016. Copyright © Loughborough University. All rights reserved. 5 Copyright © Loughborough University. All rights reserved. 6 .