URBANDALE)COMMUNITY)SCHOOL)DISTRICT) BOARD)OF)DIRECTORS’)MEETING) MONDAY,)JULY)13,)2015) BOARD)MEETING)–)5:30)P.M.) URBANDALE)HIGH)SCHOOL)–)7111)AURORA)AVENUE) CHRIS)GUNNARE,)PRESIDENT) ) Our$Mission:"teach"all/reach"all" Our$Vision:"Urbandale"will"be"a"school"district"that"brings"learning"to"life"for"everyone." ! Urbandale"is"a"national"leader"in"CHARACTER$COUNTS!,"endeavoring"at"all"times"to"promote"and" model"the"principles"of"trustworthiness,"respect,"responsibility,"fairness,"caring"and"citizenship.""In" conducting"tonight’s"meeting,"we"expect"that"all"participants"will"act"in"a"respectful"manner"consistent" with"these"principles) AGENDA)) Urbandale!High!School!Media!Center!–!7111!Aurora!Avenue! ! 5:30! I.! Call)to)Order)and)Roll)Call! ! 5:32! II.!! Approval)of)Agenda! ! 5:34! III.!! Communication)from)the)Public!–!School!Community!Relations!(1001)! ! 5:45! IV.!! Report)of)the)Superintendent)of)Schools! A. Discussion)of)Architects)–!Building!&!Sites!(903)! B. Property)Casualty)Insurance)Renewal)for)2015W2016)Fiscal)Year–! Business!Procedures!(816)! C. Physical)Education)Exemption)for)Connor)Hendricks)–)Education! Program!(611)) D. Discussion)of)Iowa)Association)of)School)Boards)Legislative)Action) Priorities! E. Future)Work)Session)Topics! F. Update)on)Legislation! G. Karen)Acres)Discussion! H. Infographical)Poster! ! 6:45! V.) Consent)Agenda)Items!–!Business!Procedures!(801)! A. Approval!of!June!15,!2015!Board!Meeting!Minutes! B. Approval!of!Open!Enrollment! C. Approval!of!Personnel!Report! D. Approval!of!2015X2016!District!Lease!for!Urbandale!Pool!! E. Approval!of!Allegra!Printing!as!Recommended!Vendor!for!2015X2016! Contracted!Print!Services! F. Approval!of!Agreement!for!Crowd!Management!Services!with! Contemporary!Services!Corporation! G. Approval!of!UHS!Course!Title!Change! H. Approval!of!Financials! I. Authorization!to!Pay!Bills! ! 6:50! VI.!! Report)of)the)President! ! 7:00! VII.!! Discussion)of)Other)Matters! ! 7:10! VIII.! Closed)Session) ) ) ! 8:00!! IX.!! Adjourn! ! ) ! ! ) URBANDALE)COMMUNITY)SCHOOL)DISTRICT) BOARD)OF)DIRECTORS’)MEETING) MONDAY,)JULY)13,)2015) BOARD)MEETING)–)5:30)P.M.) URBANDALE)HIGH)SCHOOL)–)7111)AURORA)AVENUE) CHRIS)GUNNARE,)PRESIDENT) ) Our$Mission:"teach"all/reach"all" Our$Vision:"Urbandale"will"be"a"school"district"that"brings"learning"to"life"for"everyone." ! Urbandale"is"a"national"leader"in"CHARACTER$COUNTS!,"endeavoring"at"all"times"to"promote"and" model"the"principles"of"trustworthiness,"respect,"responsibility,"fairness,"caring"and"citizenship.""In" conducting"tonight’s"meeting,"we"expect"that"all"participants"will"act"in"a"respectful"manner"consistent" with"these"principles) AGENDA) )) Urbandale!High!School!Media!Center!–!7111!Aurora!Avenue! ! 5:30! I.! Call)to)Order)and)Roll)Call) ) ) ) ! Name! Present! Absent! ! Aaron!Applegate! ! ! ! ! Graham!Giles! ! ! ! ! Chris!Gunnare! ! ! ! ! Kyle!Kruidenier! ! ! ! ! Cate!Newberg! ! ! ! ! Adam!Obrecht! ! ! ! ! Mark!Wierson! ! ! ! ! ! 5:32! II.!! Approval)of)Agenda! ! ! ! BE!IT!RESOLVED!that!the!Board!of!Directors!approve!the!Agenda!for!the! Board!meeting!being!held!on!Monday,!July!13,!2015.! ! ! ! ! Motion!by!! ! ! ! !Seconded!by!! ! ! ! ! ! ! ! ! Board!action:!! ! 5:34! III.!! Communication)from)the)Public!–!School!Community!Relations!(1001)! ! The!Board!of!Directors!encourages!public!input!and!will!provide!a!time!at! the!beginning!of!the!regular!monthly!meeting!for!that!purpose.!!Persons! seeking!to!address!the!Board!may!contact!the!office!of!the!Superintendent! of!Schools!to!be!placed!on!the!agenda,!or!they!may!request!the! opportunity!to!address!the!Board!at!the!regularly!scheduled!monthly! meeting.!!If!several!persons!seek!to!address!the!Board,!the!President!of! the!Board!of!Directors!will!determine!how!much!time!will!be!available!to! each!speaker.! ! 5:45!!!!!!IV.! Report)of)the)Superintendent)of)Schools! ! A. Discussion)of)Architects)–!Building!&!Sites!(903)! ! The!Board!of!Directors!will!discuss!the!architect!search!process.!) ! B. Property/Casualty)Insurance)Renewal)for)2015X2016)Fiscal)Year–" Business!Procedures!(816)!_!Special"Report"#1" ! Shelly!Clifford,!Chief!Financial!Officer,!submits!the!renewal! documents!for!the!District’s!property/casualty!insurance!program!for! Board!of!Director’s!consideration.!!Comparisons!show!a!6.5%!total! cost!increase!over!prior!year,!primarily!due!to!base!rate!increases!and! total!payroll!increases!in!the!workers!compensation!category.!! ! BE! IT! RESOLVED! that! the! Board! of! Directors! approve! the! Property/Casualty!Insurance!Renewal.! ! Motion!by!!! ! ! !Seconded!by!! ! ! ! ! ! Board!action:! ! C. Physical)Education)Exemption)for)Connor)Hendricks!–!Education! Program!(611)!–!Special"Report"#2" ! Crista!Carlile,!Director!of!Teaching!and!Learning,!requests!the!Board! of!Directors!approval!for!Connor!Hendricks!to!be!exempt!from!the! required!physical!education!course.! ! BE! IT! RESOLVED! that! the! Board! of! Directors! approve! Connor! Hendricks’!exemption!from!the!required!physical!education!course.!! ! Motion!by!!! ! ! !Seconded!by!! ! ! ! ! ! Board!action:! ! D. Discussion)of)Iowa)Association)of)School)Boards)Legislative)Action) Priorities)–"Special"Report"#3" " Board!members!are!asked!to!discuss!and!submit!their!Legislative! Action!Priorities!and!Resolutions!for!the!2016!Legislative!Session.!! Iowa!Association!of!School!Boards!is!asking!board!members!to!pick! no!more!than!four!priorities,!suggest!amendments!to!existing! resolutions!or!recommend!new!resolutions,!and!identify!resolutions! that!should!be!removed!from!the!platform!if!they!are!no!longer! relevant!or!critical.!! ! BE!IT!RESOLVED!that!the!Board!of!Directors!submit!the!following! resolutions!to!Iowa!Association!of!School!Boards!as!Urbandale’s!2016! legislative!priorities.!! ! Motion!by!!! ! ! !Seconded!by!! ! ! ! ! ! Board!action:! " E. Future)Work)Session)Topics" " The!Board!of!Directors!will!discuss!topics!for!future!work!sessions.!! ! F. Update)on)Legislation$ " Mr.!Steve!Bass,!Superintendent,!will!share!information!regarding!state! funding!and!the!Governor’s!veto.!! ! G. Karen)Acres)Discussion" ! Mr.!Steve!Bass,!Superintendent,!along!with!Jim!Huse,!architect!with! DLR!Group,!will!provide!an!update!on!the!Karen!Acres!project.!! ! H. Infographical)Poster)–"Special"Report"#4" ) Dena!Soenke,!Communications!Partner,!will!share!with!the!Board!of! Directors!an!infographical!poster!about!the!District.!) ! 6:45! V.!! !Consent)Agenda)Items!–!Business!Procedures!(801)! ! Are!there!any!consent!agenda!items!that!need!to!be!extracted!for!separate! consideration?!!If!not,!I!will!entertain!a!motion!to!approve!consent!agenda! items!A!though!I.! ! A. Approval!of!June!15,!2015!Board!Meeting!Minutes!–"Special"Report#5" B. Approval!of!Open!Enrollment!–"Special"Report#6! C. Approval!of!Personnel!Report!–"Special"Report#7" D. Approval!of!2015_2016!District!Lease!for!Urbandale!Pool!–"Special" Report#8! E. Approval!of!Allegra!Printing!as!Recommended!Vendor!for!2015_2016! Contracted!Print!Services!–"Special"Report#9! F. Approval!of!Agreement!for!Crowd!Management!Services!with! Contemporary!Services!Corporation!–"Special"Report#10! G. Approval!of!UHS!Course!Title!Change!–"Special"Report"#11" H. Approval!of!Financials!–"Special"Report#12" I. Authorization!to!Pay!Bills!–"Special"Report#13a"&"13b! ! BE! IT! RESOLVED! that! the! Board! of! Directors! approve! the! consent! agenda!items!A!through!I.!! ! Motion!by!!! ! ! !Seconded!by!! ! ! ! ! ! Board!action:! ! 6:50)) VI.) Report)of)the)President! ! 7:00!! VII.!! Discussion)of)Other)Matters) ) 7:10! VIII.!! Closed)Session) A."Matters!in!Litigation! “I"move"that"we"hold"a"closed"session"as"provided"in"Section"21.5(1)(c)"oF"the" Code"oF"Iowa"to"discuss"strategy"with"counsel"in"matters"that"are"presently"in" litigation"or"where"litigation"is"imminent"where"its"disclosure"would"be"liKely"to" prejudice"or"disadvantage"the"position"oF"the"District"in"that"litigation.”" ! ! ! Name! Yes! ! No! ! Aaron!Applegate! ! ! ! ! Graham!Giles! ! ! ! ! Chris!Gunnare! ! ! ! ! Kyle!Kruidenier! ! ! ! ! Cate!Newberg! ! ! ! ! Adam!Obrecht! ! ! ! ! Mark!Wierson! ! ! ! ! ! ! ! ! Motion!by!! ! ! ! !Seconded!by!! ! ! ! ! ! ! ! ! B.!!Return!to!Open!Session! ! ! ! ! BE!IT!RESOLVED!that!the!Board!of!Directors!return!to!open!session.!! ! ! ! ! Motion!by!! ! ! ! !Seconded!by!! ! ! ! ! ! C. Action,!If!Any,!Regarding!Recommendation!of!Counsel! ! ! ! ! ! BE!IT!RESOLVED!that!the!Board!of!Directors…! ! ! ! ! Motion!by!! ! ! ! !Seconded!by!! ! ! ! ! ! ! ! ! Board!action:! ! 8:00!! IX.!! Adjourn) ) ! ! ! BE!IT!RESOLVED!that!the!Board!of!Directors!adjourn.! ! ! ! ! Motion!by!! ! ! ! !Seconded!by!! ! ! ! ! ! ! ! ! Board!action:! ) BOARD MEETING AGENDA July 13, 2015 - Special Report #1 Urbandale CSD 2015 Insurance Proposal Building & Business Personal Property: EMC 7-1-14/15 EMC 7-1-15/16 Blanket Building, Property, Property in Open Limit $ 131,232,813 $ 134,132,617 +2.2% Deductible $ 5,000 $ 5,000 Coinsurance 90% 90% Coinsurance Agreed Value Agreed Value Valuation Replacement Cost Replacement Cost Equipment Breakdown Included Included * Blanket Business Income & Extra Expense $ 3,000,000 $ 3,000,000 Deductible 24 hours 24 hours Green Upgrades @ School Locations: Increased Cost of Loss $ 25,000 $ 25,000 Related Expenses $ 10,000 $ 10,000 Flood Limit $ 150,000 $ 150,000 Flood Deductible $ 500,000 $ 500,000 Earthquake Limit $ 150,000 $ 150,000 Earthquake Deductible $ 5,000 $ 5,000 Additional Coverages: Fire Department Service Charge $ 25,000 $ 25,000 Arson Reward $ 25,000 $ 25,000 Newly Acquired Building & Personal Property $ 1,000,000 $ 1,000,000