Chapter 5 Attachment Attachment 5.2.1 List of Technical Notes (TN) and Comments from the Consultant for RAJAMIIP Attachment 5.2.1 List of Technical Notes (TN) and Comments from the Consultant for RAJAMIIP T N Subject Contents / comments number 1 Socio-Economic Questionnaire This study was initially done for socio- economic base line survey and evaluation about the status of farmers within project area i.e. RAJAMIIP. It contains questioner and guidelines for undertaking surveys. 2 General Concept of Initial Phase Power point presentation was prepared to highlight the concept, 3 Project Implementation scope, objectives, roles and responsibilities and details of Workshop component including implementation phasing. Workshop was conducted for officials of WRD and other line departments. 4 TOT Manual for Officers and This manual had been prepared as module for ‘Training of NGO facilitators Trainers (TOT)’ on the Use of Participatory Training Techniques for the Faculty of Irrigation Management Training Institute, Kota. This course offers a series of pointers and considerations to be used by trainers in the design and delivery of effective participatory training, workshops or meetings. This course used a “learning-by-doing approach” since the most effective means to train a trainer to train well was to provide them space and opportunity “to do now as they will do tomorrow”. However, effective implementation could not be witnessed in RAJAMIIP. IMTI Kota is the nodal agency for training purposes. Faculty comprises of serving engineers from WRD and officers from DoA, who are not professional trainers but posted on rational basis. There is paradigm shift in water management, capacity building, and improved agriculture practices, which shall play a major role in making WUOs sustainable. It was also experienced that no guest speakers who can deliver substance in subject matter were hired. The following suggestions are extended for making training useful to WRD officers, NGO and WUAs: - 1. TOT is most essential for upgrading the knowledge of the faculty and NGO 2. Selection of faculty and NGO should invariably be suitable to fulfill minimum requirement of training curriculum. 3. Trainers after obtaining TOT should serve training centers i.e. IMTI, KVK for a minimum period of five years. 4. Manual should encompass the evaluation methodology to access the effectiveness of the training. 5. TOT will be a specialized training for trainers and should be arranged as a workshops and practical at a suitable place other than institutes. 6. TOT should be organized biannually and nominations may also be decided to ensure suitable representation. 5 NGO work in WUA This TN contains report on study conducted on functioning of Establishment in MIP-M NGO in Maharashtra. 6 EIRR manual This technical note sets modalities and procedure for evaluation of EIRR for each sub-project under RAJAMIIP. This manual is 1 T N Subject Contents / comments number required to be updated in view of present provisions in the agriculture practices i.e. cropping pattern, market rates for input and output, provision for micro irrigation system etc. 7 Final second stage screening This note contained results of 2nd stage screening based on criteria for selection of sub-projects under RAJAMIIP. 8 Management Skill developments This manual was prepared as a part of series of training manuals Program and lay down guidelines for management skill development program for the sub-PMU and WRD officials in conformity with mandate of GoI. The basic purpose was to enhance the knowledge and skills of the participants with regards to Community Participation, Participatory Rural Appraisal, Log frame analysis, and effective co-ordination and communication techniques in minor irrigation project. A thrust was contemplated for different procedure and steps in participatory irrigation management for effective implementation of RAJAMIIP. But it could not be implemented effectively under RAJAMIIP because sub-PMUs were not created. Moreover, the field staff was also not dedicated to the project being loaded with multifarious and non-engineering activities. Skill management training is certainly useful for capacity building of WRD officials, representatives of NGOs and WUAs. The main objective should be to generate harmony in all the agencies of the project for its successful implementation. 9 District maps It contains detailed district wise map indicating location of the sub-projects of RAJAMIIP. 10 SID manual Revised SID manual already formulated based on guidelines for preparation of DPR for modernization / rehabilitation of irrigation projects issued by CWC, New Delhi. Copies of this manual (soft copies) were widely circulated among the SID contractors and WRD officers at field level. WRD officers were required to follow the guidelines prescribed while selecting the SID contractors. On the contrary, the qualification criteria were relaxed and some of the most important items viz. submergence survey of the reservoir, command area survey & chak planning, testing of construction materials, detailed design of structures to be rehabilitated etc. were excluded. Most of the SID contractors did not have modern gadgets and experienced survey and design engineers suitable for hydraulic structures. There was lack of understanding between field staff, contractor and WUAs. WRD staff failed to recognize the importance of SID works, DPRs and ultimately there was lack of ownership. 11 Manual for Livelihood Pro poor component was included under RAJAMIIP on pilot Activities under Pro Poor basis under 6 WUAs in selected areas with aims to improve the Component lively-hood of the poor households under Water Users Association (WUA). Formation of Self Help Groups and saving and loaning activities, thereby bringing about the tangible 2 T N Subject Contents / comments number benefits of the project to the poor households were targeted. This training manual was prepared to set guidelines to sensitize women of target area of RAJAMIIP for the need of SHG and its relevance in their empowerment process in order to: - To create group feeling among women. To enhance the confidence and capabilities of women. To develop collective decision making among women. To encourage habit of saving among women and facilitate the accumulation of their own capital resource base. To motivate women taking up social responsibilities particularly related to women development. This component of the project could not be successfully implemented under RAJAMIIP due to failure on the part of NGO who was assigned this job. Concept of livelihood manual is most novel particularly for its utilization in the proposed RWSLIP. It has to be modified based on concept of RWSLIP under gender mainstreaming component. 12 Manual Construction and This draft manual indicates in general labor based construction Maintenance Methods methodology and gives only preliminary information. Final manual was not considered necessary. 13 Guidelines for Construction This manual was framed in order to affix guidelines for SID supervision and QC and works, site supervision and quality assurance management. This monitoring is a very handy document which should be utilized by the field staff for day to day SID and construction activities. These guidelines (in hard and soft copies) were widely distributed among the field staff and SID contractors by the Consultant. But the field staff and SID contractors had not followed them religiously. There was lack of coordination between WRD officers and SID contractors in not only guidance but even supply of basic technical data. This resulted in poor quality in formulation of DPRs, delays in finalization of DPRs, non-adherence to quality standards of constructed works, delay in completion of works. Contractors were supposed to establish field laboratories for conducting routine test of construction material and end products (concrete and earthwork), but this was not followed which affected the system for evaluation of quality issues. Most of the civil contractors failed to appoint project Engineers as per norms contemplated in the contract agreement. Due to lack of WRD staff at site compliance of observations was not attended timely. There was lack of harmony amongst WRD, consultant, WUAs and the contractors. 14 Draft Manual for O&M This manual was prepared for setting out guidelines for operation, regulation, maintenance and management of canal network specifically by WUAs. It also endow with modalities for WUAs for management of system and functioning of WUAs as per PIM Act 2000. This is very useful manual particularly for WUAs and NGOs and should be available in Hindi also for wide circulation among WUAs and farmers in particulars. This is an 3 T N Subject Contents / comments number important document and needs to be reviewed and modified to suit present requirement of WUAs. 15 NGO Training Manual This TN included modules to enhance the knowledge and skills of the participants from lead NGO and its consortium NGOs with regards to minor irrigation project, awareness, motivation and community participation, participatory rural appraisal, PIM Act, steps in participatory irrigation development and managements for effective implementation of RAJAMIIP, pro- poor activities effective co-ordination and communication techniques in minor irrigation project. 16 Quality Control Manual A quality control manual is suitable for supervision and ‘Quality Assurance Management System’ under the project. This manual (soft copies) was widely distributed