Electoral Area Directors Committee Agenda (UPDATED) May 10, 2016; 10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton, BC Item Item of Business and Page Number Page 1. Call to Order We would like to recognize that this meeting is being held on the Traditional Territory of the Lil’wat Nation. 2. Approval of Agenda 3. Electoral Area Directors Closed Meeting THAT the Committee close the meeting to the public under the authority of Section 90(1)( ) of the Community Charter. 4. Rise & Report from the Closed Meeting 5. Consent Agenda (Voting rule on each item may vary; unanimous vote required) Items appearing on the consent agenda which present a conflict of interest for Committee Members must be removed from the Consent Agenda and considered separately. Any items to be debated or voted against must be removed from the Consent Agenda and considered separately. THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received. 5.1 Confirmation and Receipt of Minutes 5.1.1. Electoral Area Directors Committee Meeting Draft 5 - 15 Minutes of April 13, 2016 THAT the Electoral Area Directors Committee Meeting Minutes of April 13, 2016 be approved as circulated. 5.2 Staff Reports & Other Business 5.2.1. April 2016 Select Funds Report 16 - 20 For Information 5.2.2. April 2016 Monthly Building Report 21 - 27 For Information Item Item of Business and Page Number Page 6. Business Arising from the Minutes 7. Staff Reports and Other Business Unweighted All Vote (except as noted) 7.1 CAO Verbal Update Fire Services Update 7.2 Request for Decision - Development Variance Permit #127 - 28 - 34 Keenan (Area C) THAT it be Recommended to the Regional Board: THAT the Board approve the issuance of Development Variance Permit #127 for the property legally described as LOT 1 DISTRICT LOT 1250 LILLOOET DISTRICT PLAN KAP50751; PID: 018-464- 980 to vary the parcel line setback amount for the proposed single family dwelling by 4.14 m from 7.5 m to 3.36 m; and THAT the Chief Administrative Officer or Secretary be authorized to execute the Permit. 7.3 Request for Decision - Pemberton Valley Agricultural Area Plan 35 - 66 Implementation - Review of Area C Zoning Bylaw No. 765, 2002 and OCP Bylaw No. 689, 1999 THAT it be Recommended to the Regional Board: THAT staff be directed to carry out the work program attached to this report for developing amendments to the Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002 and the Electoral Area C Official Community Plan Bylaw No. 689, 1999. 7.4 Request for Decision - Fire Services Act 67 - 106 THAT it be recommended to the Regional Board: 1. THAT the SLRD Board send a letter to the BC Fire Commissioner expressing concern at the introduction of fire inspection and investigation requirements for regional districts, and 2. THAT the SLRD Board request an amendment to Bill 4 - 2016: Fire Safety Act to exempt regional districts from fire inspection and investigation requirements, before the Act is brought into force by Order-in-Council. 7.5 Request for Decision - Northern Development Initiative Trust: 107 - 137 Building Façade Improvement Program THAT it be recommended to the Regional Board: Page 2 of 171 Item Item of Business and Page Number Page 1. THAT staff be directed to develop the required Business Façade Improvement Plan and apply for a Business Façade Improvement Program grant for 2017 through Northern Development Initiative Trust; 2. THAT staff be directed to promote the program to Electoral Area A and B businesses, community organizations and / or commercial building owners, should the grant application be successful; 3. THAT the SLRD administer the program, should the grant application be successful; and 4. THAT the Chair and / or CAO be authorized to sign any contracts / applications regarding any grants / contracts related to this program. 7.6 Electoral Area Priorities 138 (From April 13, 2016 EAD Meeting) THAT each Electoral Area Director develop their Electoral Area Priorities and differentiate between aspirational strategic plan items and actionable items and bring this information to the [April 13, 2016] EAD Committee meeting. 8. Director's Reports 9. Correspondence for Action 9.1 Village of Pemberton - Pemberton Secondary School - Red 139 - 140 Devils Alumni Association Fundraiser - Request to Match Funding The Village of Pemberton requests a matching contribution for funding from SLRD Area C Select Funds of $200 in cash or another form to support the Pemberton Secondary School sports teams. 9.2 A. Boys - Construction Contrary to Building Bylaw Regulations 141 - 145 - Notice on Title - Removal Request A. Boys requests that the Notice on Title for Construction Contrary to Building Bylaw Regulations as was approved at the April 13, 2016 Electoral Area Directors Committee meeting not be placed due to extenuating circumstances. 9.3 Western Canada Mountain Bike Tourism Association - 2016 146 - 169 Sea to Sky Mountain Bike Visitors Study - Village of Pemberton - Request for funding The Western Canada Mountain Bike Tourism Association request that the SLRD consider sharing the cost of $7,000 for the Village of Pemberton to participate in the 2016 Sea to Sky Mountain Bike Page 3 of 171 Item Item of Business and Page Number Page Visitors Study to measure the economic impact and better understand the needs of today's mountain biking visitors in the corridor. The Village of Pemberton has confirmed that a resolution was passed at their April 19, 2016 Council meeting: THAT staff be directed to proceed with Option 1, to provide funding in the amount of $3,500 subject to matching funds being provided by SLRD Electoral Area C Director and utilize funds from the Community Initiative & Opportunity Fund. 9.4 Furry Creek Community Association - Furry Creek Beach Trail 170 - Request for Funding The Furry Creek Community Association requests funding from SLRD Area D Select funds of $2,500 to assist with an improvement plan commencing this fall of additional plantings and furnishings to the trail connecting both parking areas via a safe route to the beach. 10. Late Business 10.1 Director's Report - Fort McMurray/Red Cross Donation (Director Mack) (No Attachment) 10.2 Correspondence for Action - St'at'imc Grad Committee - 171 Recognition Ceremony - Request for Funding The St'at'imc Grad Committee requests funding from SLRD Area B Select Funds of $500 to assist with the costs of providing a recognition ceremony for the graduating students of the St'at'imc (upper) Nation on June 11, 2016 to commemorate their accomplishments. 11. Decision on Additional Late Business (requires 2/3 majority vote) 12. Director's Notice of Motion 13. Adjournment THAT the meeting be adjourned. Page 4 of 171 Electoral Area Directors Committee Meeting Draft Minutes of ... DRAFT Electoral Area Directors Committee Minutes April 13, 2016; 10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton, BC In Attendance: Committee: D. Demare, Chair (Area A); R. Mack, Vice-Chair (Area C); M. Macri (Area B); T. Rainbow (Area D via - teleconference) Staff: L. Flynn, CAO; K. Clark, Director of Legislative and Corporate Services (Recording Secretary); K. Needham, Director of Planning & Development; I. Holl, Planner; A. McClean, Senior Building Clerk; J. Nadon, Communications and Grants Coordinator; J. Netzel, Director of Utilities & Environmental Services Others: J. Crompton, SLRD Board Chair; Members of the public 1. Call to Order The meeting was called to order at 10:32 AM. The Chair recognized that this meeting is being held on the Traditional Territory of the Lil’wat Nation. 2. Approval of Agenda It was moved and seconded: THAT Item 12. 2 Lillooet Naturalist Society – Request for Funding be added to the agenda; and THAT the following items be moved ahead on the agenda and heard next: 8.2 Request for Decision - Notice on Title - Construction Contrary to Building Bylaw Regulations - Chelswick & Denis & Duncan - Area D 11.3 Pemberton & District Public Library - Redesign and Refit of the Children's Room - Request for Funding 8.4 Request for Decision - Notice on Title - Construction Contrary to Building Bylaw Regulations - Ptolemy - Area C 8.5 Request for Decision - Notice on Title - Construction Contrary to Building Bylaw Regulations - Taylor - Area D; and THAT the agenda be approved as amended. CARRIED Page 5 of 171 Electoral Area Directors Committee Meeting Draft Minutes of ... Page 2 of 11 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, April 13, 2016 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC. 8. Staff Reports and Other Business Unweighted All Vote (except as noted) 8.2. Request for Decision - Notice on Title - Construction Contrary to Building Bylaw Regulations - Chelswick & Denis & Duncan - Area D (Weighted All Vote) Mr. Duncan spoke to the Committee. It was moved and seconded: THAT a Notice on Title be registered against LOT 17 DISTRICT LOT 2077 PLAN 14180, pursuant to the Community Charter, Section 57, as the permit was not obtained or the inspection not satisfactorily completed. AND THAT further information regarding this Notice on Title may be inspected at the offices of the Squamish-Lillooet Regional District, located at 1350 Aster Street, Pemberton, BC, between the hours of 8:00 am and 4:30 pm, Monday through Friday, except Statutory Holidays. CARRIED 11. Correspondence for Action Unweighted All Vote (except as noted) 11.3. Pemberton & District Public Library - Redesign and Refit of the Children's Room - Request for Funding It was moved and seconded: THAT it be recommended to the Regional Board: THAT $50,000 from Area C Amenity Funds be allocated to redesign and refit the Children's Room at the Pemberton & District Public Library in order to better accommodate the needs of the young and growing community.