®Registered trade-mark of Water Quality Association Sustainability Certification Scheme Water Quality Association 4151 Naperville Road Lisle, IL 60532 Version 1.4 Published: 08/08/2014 Water Quality Association Sustainability Certification Scheme TABLE OF CONTENTS 1 Background ..................................................................................................................................................................... 5 1.1 Water Quality Association Sustainability Certification Program Description ......................................................... 5 1.2 Mission Statement .................................................................................................................................................. 5 1.3 Scheme Development ............................................................................................................................................. 5 2 Scope ............................................................................................................................................................................... 6 3 References ...................................................................................................................................................................... 6 4 Terms and Definitions ..................................................................................................................................................... 7 5 Process Overview .......................................................................................................................................................... 12 6 Selection ........................................................................................................................................................................ 12 6.1 Initial Application .................................................................................................................................................. 12 6.1.1 WQA Certification Contract Agreement [FORM.04087] ............................................................................... 12 6.1.2 Product DataSheet [FORM.13005/13011/13028] ........................................................................................ 12 6.1.3 Wetted Parts List [WPL] and/or Bill of Materials [BOM] .............................................................................. 13 6.1.4 Product Literature ......................................................................................................................................... 13 6.2 Application Review ................................................................................................................................................ 14 6.3 Facility Assessment Review ................................................................................................................................... 14 6.3.1 Facilities New to WQA................................................................................................................................... 14 6.3.2 Facilities Already Under Assessment by WQA .............................................................................................. 14 6.3.3 Exceptions to a prescribed On-site Assessment: .......................................................................................... 14 6.3.4 Change to Certified Products (CCP) Requests for Changes to Facilities (see also §6.4 and §10.3) .............. 15 6.3.5 ANF/Private Label Facilities ........................................................................................................................... 15 6.4 Change to Certified Product (CCP) Requests ........................................................................................................ 16 6.4.1 CCP Request Form ......................................................................................................................................... 16 6.4.2 Application Review ........................................................................................................................................ 16 6.4.3 Additional Costs ............................................................................................................................................ 16 6.5 Proposal ................................................................................................................................................................ 16 6.5.1 Proposal Approval Form (PAF) [FORM.04092].............................................................................................. 16 7 Determination ............................................................................................................................................................... 17 7.1 Appraisal Scorecards [FORM.13012/13024/13029] ............................................................................................. 17 7.1.1 Prerequisite or Referenced Certifications ..................................................................................................... 17 7.1.2 Company Self-Appraisal ................................................................................................................................ 17 7.1.3 WQA Preliminary Review of the Appraisal Scorecards ................................................................................. 19 7.1.4 Official Audited and Signed Appraisal Scorecards ........................................................................................ 19 7.2 Facility Assessment Activities ................................................................................................................................ 19 7.2.1 Notice ............................................................................................................................................................ 19 Page 2 of 30 Water Quality Association Sustainability Certification Scheme 7.2.2 Cancellations/Rescheduling .......................................................................................................................... 20 7.2.3 Initial Audits/New Facilities .......................................................................................................................... 20 7.2.4 Existing Facilities/Surveillance Assessments ................................................................................................. 20 7.2.5 Outcomes of the Assessment (Applies to Full, Labeling and Surveillance Assessments) ............................. 21 7.3 Literature Requirements ....................................................................................................................................... 21 7.3.1 General Requirements .................................................................................................................................. 21 7.3.2 Language Restrictions ................................................................................................................................... 22 7.3.3 Websites/Internet Content ........................................................................................................................... 22 8 Evaluation Report.......................................................................................................................................................... 23 8.1 Final Evaluation Report for Attestation Recommendation................................................................................... 23 9 Attestation .................................................................................................................................................................... 23 9.1 Attestation Process ............................................................................................................................................... 23 9.1.1 Standard Operating Procedures (SOPs) and Authorized Personnel ............................................................. 23 9.1.2 Prerequisite Management Standard (WQA S-801) ....................................................................................... 23 9.1.3 Documents .................................................................................................................................................... 23 9.2 WQA Public Website Listings ................................................................................................................................ 24 9.2.1 Product Listings ............................................................................................................................................. 24 9.2.2 Listing Notes .................................................................................................................................................. 24 10 Maintaining, Extending and Withdrawing Certification ........................................................................................... 24 10.1 General Annual Requirements .............................................................................................................................. 24 10.1.1 Annual Surveillance Assessment of all Facilities ........................................................................................... 24 10.1.2 Annual Fees ................................................................................................................................................... 24 10.1.3 Good Standing 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