Board of County Commissioners John Hutchings , District 1 w Gary Edwards , District 2 w Tye Menser , District 3 Agenda for Meeting Date: Tuesday, October 13, 2020 Summary of Timed Items 2:00 p.m.) Call Meeting to Order 2:00 p.m.) Call Meeting to Order l Pledge of Allegiance to be led by Vice-Chair Menser l Approval of the Tuesday, October 13, 2020 Agenda l Approval of the Board Meeting Minutes from: October 6, 2020 1) Opportunity for the Public to Address the Board 2) County Manager's Update a) Item Description: Follow-up on citizen issues b) Item Description: Other current issues 3) Consent Item(s) "a" through "c" c) Dept: Auditor - Financial Services File Attachment Description: Approval of the Voucher List Contact: Darren Bennett, Financial Services Division Manager Action: Move to approve the voucher list for the week of September 28, 2020 for a combined amount of $3,564,104.97. Department Items 4) Superior Court a) Description: 2020-21 DUI/Drug Court Treatment Services Contract Contact: Sabrina Craig, Program Manager BoCC-AIS-2020-09-22- SuperiorCourt- Action: ​Move to approve a waiver of competitive SabrinaCraig-0139.pdf bidding and approve the DUI/Drug Court PDF File Treatment Services Contract with Pierce 2.04 MB County Alliance for the amount of $178,271.00 for the term of July 1, 2020 to June 30, 2021. Thurston County - Board of County Commissioners Agenda Page 1 of 3 Community Planning and Economic 5) Development a) Description: Contract Amendment with the Department of Ecology to develop a Riparian Restoration Program BoCC-AIS-2020-10-27- Contact: Amber Stonik, Associate Planner CommunityPlanningandEc onomicDevelopment- Action: Move to approve the Department of Ecology AmberStonik-3252.pdf Grant No. WQNEP-2017-ThCoWR-00037 in PDF File 471 KB the amount of $552,500 for the Riparian Restoration Program, and authorize the Director of Community Planning and Economic Development to sign this agreement and future amendments that do not change the approved duration or increase the dollar amount by more than 10%. b) Description: Set Public Hearing for Development Code Docket #A21 - Rural Accessory Dwelling Unit (ADU) BoCC-AIS-2020-10-13- Contact: Andrew Boughan, Associate Planner CommunityPlanningandEc onomicDevelopment- Action: Move to set a public hearing for Tuesday, AndrewBoughan- November 10, 2020 at 3:00 p.m., or soon 3719.pdf PDF File thereafter, at the Thurston County 246 KB Courthouse, Room 280, Building 1, to accept public testimony on Development Code Docket #A21 - Rural Accessory Dwelling Units (ADU). The public hearing will be held in-person and virtually, and a link will be provided to connect remotely for those interested in providing testimony. 6) Emergency Services a) Description: Intergovernmental EMS Contracts for Paramedical Services Contact: Kurt Hardin, Emergency Services Director BoCC-AIS-2020-09-01- EmergencyServices- Action: ​Move to authorize the Emergency Services SandraBush-5436.pdf Director to execute the 2021-2022 contracts, PDF File and any amendments that do not exceed 10 1.03 MB percent, for paramedic services with the cities of Olympia and Tumwater and Thurston County Fire District 3 (Lacey). Thurston County - Board of County Commissioners Agenda Page 2 of 3 7) Public Works a) Description: Resolution for the Partial Road Closure of 188th Ave SW Contact: Matt Unzelman, Traffic Engineering and BoCC-AIS-2020-10-13- Operations Manager PublicWorks- AngelaCelestine-0230.pdf Action: ​Move to approve the resolution authorizing PDF File the closure of a portion of 188th Ave SW, 1.53 MB starting at the intersection of Moon Road SW and 188th Ave SW and ending 0.36 miles west of the intersection, for a definite period of 10 years. b) Description: WSDOT Participating Agreement for 188th Ave SW Road Closure Contact: Matt Unzelman, Traffic Engineering and BoCC-AIS-2020-10-13- Operations Manager PublicWorks- AngelaCelestine-0608.pdf Action: ​Move to approve Washington State PDF File Department of Transportation Participating 1.34 MB Agreement (Work by Local Agency) GCB 319 obligating $435,000 of state funding for the 188th Ave SW road closure and authorize the Director of Public Works to sign the Agreement and any other necessary WSDOT supplemental agreements. 8) County Manager a) Item Description: Commissioners will report on board work sessions and assigned committee meetings providing updates on actions taken as well as upcoming issues. b) Item Description: The County Manager will review the Board of County Commissioners schedule for the week of October 13, 2020 . c) Item Description: Adjournment - Motion: Move to adjourn the Board of County Commissioners meeting of October 13, 2020 . 3:30 p.m.) Board of Health Board of Health with a separate agenda and minutes. Disability Accommodations: Room 280 is equipped with an assistive listening system and is wheelchair accessible. To request disability accommodations call the Reasonable Accommodation Coordinator at least 3 days prior to the meeting at 360-786-5440. Persons with speech or hearing disabilities may call via Washington Relay: 711 or 800-833-6388. Thurston County - Board of County Commissioners Agenda Page 3 of 3 Board of County Commissioners AGENDA ITEM SUMMARY Agenda Date: 10/13/2020 Date Created: 9/3/2020 Agenda Item #: Created by: Sabrina Craig, Program Manager - Superior Court - 360-709-3089 Creator = Presenter? Yes No Is this a presentation by more than one person? Presenter: Sabrina Craig, Program Manager - Superior Court - 360-709-3089 Item Title: 2020-21 DUI/Drug Court Treatment Services Contract Action Needed: Execute Contract Class of Item: Department List of Exhibits Attach any materials such as spreadsheets, powerpoint Exhibit A 2020-21 presentations, word documents, etc. Statement of Work_GSO Comments.docx Click Additional Attachment to attach more materials. Microsoft Word Document 36.3 KB PCA Contract_7.1.20- 6.30.21_GSO.docx Microsoft Word Document 69.4 KB Exhibit B 2020-21 Compenstation and Method of Payment_GSO.docx Microsoft Word Document 39.8 KB Exhibit C- 2020-21 Specific Provisions CJTA_GSO Comments.docx Microsoft Word Document 23.0 KB Exhibit D 2020-21 Business Associate Agreement.docx Microsoft Word Document 49.5 KB Exhibit E 2020-21 Data Security and Confidentiality Requirements_GSO.docx Microsoft Word Document 24.8 KB Exhibit F Programatic Treatment Report.xlsx Microsoft Excel Worksheet 119 KB Exhibit G- Quarterly Progress Report.pdf PDF File 58.1 KB NOTE: If you attach a file and get a message saying " You have chosen to attach a large file… ", you need to optimize the file to make it smaller. Contact Dan Murray at 4593 for assistance. Clearance from other Departments? Budget Effect Summary? Recommended Action: ​Move to approve a waiver of competitive bidding and approve the DUI/Drug Court Treatment Services Contract with Pierce County Alliance for the amount of $178,271.00 for the term of July 1, 2020 to June 30, 2021. Item Description: ​ In Oct 2018 The Board approved an RFP submitted by Thurston County Superior Court-DUI/Drug Court to procure treatment services, and approved Superior Court's requested authority to sign a multi-year contract with the winning bidder, which included the initial one-year of services and two optional renewal periods. Superior Court entered into this contract from December 1, 2018- Nov 30, 2019 with the bidder that met the RFP requirements, Pierce County Alliance. In February 2020, the BoCC approved the first of the two optional renewal periods for this contract with Pierce County Alliance. The first renewal contract expired on June 30, 2020. This shorter contracting period was done in order to put the Treatment Services Contract on the same contract cycle as the County's Criminal Justice Treatment Act (CJTA) contract with the Washington State Healthcare Authority, and Public Health and Social Services's Memorandum of Understanding (MOU) with Superior Court, which both run annually from July to June. These agreements (the CJTA contract and the PHSS MOU with Superior Court) are the funding source for this Treatment Services Contract. The Treatment Services Contract expired on June 30, 2020. Superior Court was not been able to bring a request for approval of the third contract renewal option for the Treatment Services Contract before the Board until now because the County's CJTA contract was not yet executed, and thus no CJTA funds were available to fund the Treatment Services Contract. In other words, but for variables outside of our control, this Treatment Services Contract with Pierce County Alliance would have been renewed in accordance with the BoCC's prior approval, and pursuant to the BoCC-approved RFP process conducted in 2018. To the extent the expiration of the Treatment Services Contract on June 30, 2020 now requires an RFP under County procurement policy, Superior Court requests a waiver of competitive bidding. Such waiver is authorized under County policy and state law does not require competitive bidding in this instance. Starting over with a new RFP process at this stage would not be beneficial or useful to the County, particularly where the contractor was awarded the preceding contracts under an RFP. This contract with Pierce County Alliance allows the Alliance to deliver vital and necessary substance abuse counseling services to DUI/Drug Court participants. The Interdepartmental MOU between PHSS and Superior Court, providing the treatment services funding, was executed on August 25, 2020. The Thurston County CJTA plan that included the allocation for this contract (DUI/Drug Court Treatment Services Contract) was before the Board and approved on Sept 1, 2020. The AIS for this Treatment Services Contract was subsequently promptly submitted in an effort to avoid any further delay on execution of this contract. As this upcoming contract period represents the last of the optional renewals approved by the BoCC in 2018, the Court anticipates conducting an RFP in early 2021, prior to the end of this requested contract period, before entering into another contract with a provider for these services.