MSPO CERTIFICATION EXECUTIVE / PUBLIC SUMMARY REPORT SOP Pelita Batu Lintang Plantation Sdn Bhd 50452041 Ulu Undop NCR Land Development Area, Sri Aman Division, 95000 Sri Aman, Sarawak rd th 3 – 5 March 2020 Stage 2 Audit DQS Certification (M) Sdn Bhd (689316-X) Suite 43-4 Setia Avenue, Jalan Setia Prima S U13/S, Setia Alam Seksyen U13, 40170 Shah Alam, Selangor, Malaysia. Tel: +603-3342 3259 (Hunting Line) - Fax: +603-3358 3299 Table of Contents I. Public Summary Report ............................................................................ 3 1. Detail of Certification Assessment .................................................................................................................. 3 2. Details of Estates ............................................................................................................................................. 3 2.1. Map ......................................................................................................................................................... 4 3. Assessment Process ......................................................................................................................................... 4 4. Audit Plan ......................................................................................................................................................... 5 5. Summary of Audit Results ............................................................................................................................... 9 6. Audit findings ................................................................................................................................................... 9 II. Audit Report (Estate) ............................................................................ 10 1. Introduction ................................................................................................................................................... 10 1.1 Scope of Certification ............................................................................................................................ 10 2. Audit Evaluation Process .................................................................................................................................... 10 2.2. Stage 1 ............................................................................................................................................ 10 2.3. Stage 2 Audit .................................................................................................................................. 10 2.4. Stakeholder’s Consultation ............................................................................................................. 40 3. Audit Information.................................................................................................................................... 41 3.1. Contact Information ........................................................................................................................ 41 3.2. Audit Data ...................................................................................................................................... 41 3.3 List of the site audited each year please refer to Appendix 1: Group Certification Member, MPOB License, Main business/processes at location .............................................................................................. 42 3.4. Audit Result .................................................................................................................................... 42 3.5. Next Step ........................................................................................................................................ 44 4. Overview of Non-Conformity ................................................................................................................... 45 4.1. Action Plan 1 ................................................................................................................................... 45 4.2. Action Plan 2 ................................................................................................................................... 45 4.3. Action Plan 3 ................................................................................................................................... 45 5. Overview of OFI and concern .................................................................................................................. 45 5.1. Opportunity for Improvement .............................................................................................................. 45 5.2. Concern Area for Next Year Audit ......................................................................................................... 46 6. Attachment and Appendix ............................................................................................................................. 46 6.1. Attached Documents (Mandatory For DQS Auditor To Use Only):): ................................................. 46 6.2. Appendix 1: Group Certification Member, MPOB License, Main business/processes at location ...... 47 6.3. Appendix 2: Audit Cycle Plan ................................................................................................................ 48 SOPB Batu Lintang Stage 2 Audit Report/2020 All aspects of the audit are considered confidential Page 2 of 50 I. Public Summary Report 1. Detail of Certification Assessment Date(s) of Audit: 3rd – 5th March 2020 Type of Audit: Stage 2 Audit Scope of MSPO certification: Production of Sustainable Fresh Fruit bunches from 14,823 ha total oil palm planted area 2,334.30 ha total certified area MSPO Standard: Malaysian Sustainable Palm Oil (MSPO) in accordance to the MS 2530-3:2013 (Part 3): General principles for oil palm plantations and organized smallholders. 2. Details of Estates Management Contact Person: Lim Hung Hui Contact No: 019 – 8264811 (HP) 013 – 8883629 (Office) Email Address: [email protected] MPOB License No, Scope of activity, Expiry date: Scope of activity : Menjual dan Mengalih FFB Expiry date :01/01/2020 – 31/12/2020 License no :525452002000 (For Estate has more than 1 site, please refer to Appendix 1) Year operation start: 2006 Soil Type: Mineral First year production harvest: 2006 Total Certified Area 14,823.00 Ha (Titled area. Area within unit which may include planted area, mill, housing roads, conservation etc (Ha): Total Planted Area 2,334.30 Ha (TOTAL PLANTED AREA WITH OIL PALM - MATURE OR IMMATURE) (Ha): Estate - Estimated tonnages of annual FFB 19.46mt/ha Production: Current valid certificate: ☐ Yes ☐ No Date of Certification: - Valid until: - Not applicable, currently is Stage 2 audit Other sustainability certifications: ☐ Yes (if “yes”, please specify) ☐ No Date of Certification: - Valid until: - SOPB Batu Lintang Stage 2 Audit Report/2020 All aspects of the audit are considered confidential Page 3 of 50 2.1. Map SOP Batu Lintang Estate 1°02'17.2"N 111°38'29.4"E 3. Assessment Process Total manday: 2.5 mandays Lead Auditor: Mohd Hidhir b Hamdan Qualification: Tertiary Working Experience: Minimum 10 years Co-Auditor: - Qualification: N/A Working Experience: N/A Co-Auditor: [Co-Auditor 2] Qualification: Choose an item. Working Experience: N/A Co-Auditor: [Co-Auditor 3] Qualification: Choose an item. Working Experience: N/A Observer (Auditor-in-training): [Co-Auditor 4] Qualification: N/A Working Experience: N/A Proposed dates of next audit: March 2021 Annual Surveillance Audit 1 Information on certified entities to Legal requirements, be audited in five years cycle: Environmental, Safety & Health Note: Auditors listed are meeting with competency criteria according to clause 3 (Table 1) of Competency Requirement for Certification Body of Operating Oil Palm Management Certification Under the Malaysian SOPB Batu Lintang Stage 2 Audit Report/2020 All aspects of the audit are considered confidential Page 4 of 50 Sustainable Palm Oil (MSPO) Certification Scheme (ACB – OPMC 1, Issue 1, 01 August 2017) and clause 7 of ISO/IEC 17021 Requirements for The Accreditation of Certification Bodies. 4. Audit Plan Audit plan Version : 18/02/2020 Ref. No. 50452041 Company name SOP Pelita Batu Lintang Plantation Sdn Bhd Site(s) Ulu Undop NCR Land Development Area, Sri Aman Division, 95000 Sri Aman, Sarawak Standard(s) MS 2530-3:2013 Type of audit Initial Assessment (Stage 2) Audit team Lead Auditor: Mohd Hidhir Hamdan (HID) Audit scope Oil Palm Plantation Audit language English, Bahasa Melayu Audit date 3rd – 5th March 2020 Audit criteria Manual (name and number): TBA; Version date: TBA; Number Action Plan from the previous audit: NA Audit objective(s) Stage 2 Audit - Evaluate the implementation, including effectiveness, of the management system - Information and evidence about conformity to all requirements - Performance monitoring, measuring, reporting - Reviewing against key performance objectives and targets - Performance as regards legal compliance - Operational control of the client's processes - Internal auditing and management review - Management responsibility for policies - Links between the normative requirements, policy, performance objectives and targets - Competence of personnel - Customer specific requirements - Others: Audit agenda Date / 18 February 2020 SOPB Batu Lintang Stage 2 Audit Report/2020 All aspects of the audit are considered confidential Page 5 of 50 Time Subject; process Reference Unit; Participants Auditor(s) department Date : 3rd March 2020