PUBLIC WORKS, ROADS AND INFRASTRUCTURE Tender No LDPWRI-ROADS/18006 3YEARS HOUSEHOLD BASED ROUTINE ROAD MAINTENANCE PROJECT AT BELA-BELA LOCAL MUNICIPALITY IN WATERBERG DISTRICT PROCUREMENT DOCUMENT (Based on General Conditions of Contract for Construction Works (2015) 3rd Edition published by the South African Institution of Civil Engineering (GCC)) AUGUST 2018 Issued by: THE HEAD OF DEPARTMENT DEPARTMENT OF PUBLIC WORKS, ROADS AND INFRASTRUCTURE PRIVATE BAG X9490 POLOKWANE 0700 Name of tenderer: . CIDB CRS numbers: . ./ . PUBLIC WORKS, ROADS AND INFRASTRUCTURE LDPWRI-ROADS/18006 HOUSEHOLD BASED ROUTINE ROAD MAINTENANCE PROJECT AT BELA- BELA LOCAL MUNICIPALITY Contents Number Heading THE TENDER Part T1: Tendering procedures T1.1 Tender notice and invitation to tender T1.2 Tender data Part T2: Returnable documents T2.1 List of returnable documents T2.2 Returnable schedules THE CONTRACT Part C1: Agreements and Contract data C1.1 Form of offer and acceptance C1.2 Contract data Part 1 – Data by the Employer Part 2 – Data by the Contractor C1.3 Performance Guarantee Part C2: Pricing data C2.1 Pricing assumptions C2.2 Price List Part C3: Scope of work C3 Scope of work Part C4: Site Information C4 Site Information Part C5: Annexures PUBLIC WORKS, ROADS AND INFRASTRUCTURE LDPWRI-ROADS/18006 HOUSEHOLD BASED ROUTINE ROAD MAINTENANCE PROJECT AT BELA- BELA LOCAL MUNICIPALITY T1.1 Tender Notice and Invitation to Tender Tenders are hereby invited from Contractors registered with the Construction Industry Development Board (CIDB) having a minimum CIDB grading of 7CEor higher for the 3YEAR HOUSEHOLD ROUTINE ROAD MAINTENANCE PROJECT IN BELA-BELA LOCAL MUNICIPALITY. Eligible contractors must have four (4) supervisors (Site Agent) with NQF level 4 in Supervision of Civil Engineering/Construction Processes and one (1) Contract Manager with NQF level 5 in the Management of Civil Engineering/Construction Processes issued only by CETA. Documents shall be downloaded from the Employer’s website https://www.dpw.limpopo.gov.za from the date of the advert Queries relating to the issue of these documents may be addressed in writing to Mr.Legodi B, Tel No.: 015 284 7426, e-mail: [email protected]. A compulsory clarification meeting with representatives of the Employer will take place at the Department of Public Works, Roads and Infrastructure, Ons Toekoms Building, Cnr Thabo Mbeki & Elias Motsoaledi street, Modimolle on the date indicated on the Tender Bulletin starting at 11h00 hrs. The closing time for receipt of tenders is 11h00 hrs on date indicated on the Tender Bulletin. Telegraphic, telephonic, telex, facsimile, e-mail and late tenders will not be accepted. Tenders may only be submitted on the tender documentation that is issued / downloaded. No ring binding is allowed, only stapling and or tape binding is allowed. Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data. Tender 1 T1.1 Part T1: Tendering procedures Tender Notice and Invitation to Tender PUBLIC WORKS, ROADS AND INFRASTRUCTURE LDPWRI-ROADS/18006 3YEAR HOUSEHOLD BASED ROUTINE ROAD MAINTENANCE PROJECT AT BELA-BELA LOCAL MUNICIPALITY T1.2 Tender Data The conditions of tender are those contained in the latest edition of SANS 10845-3, Construction Procurement – Part 3: Standard conditions of tender. SANS 10845-3 makes several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the provisions of SANS 10845-3. Each item of data given below is cross-referenced to the clause in SANS 10845-3 to which it mainly applies. Clause Tender Data number 3.1 The Employer is Department of Public Works, Roads & Infrastructure 3.2 The tender documents issued by the employer comprise the following documents: THE TENDER Part T1: Tendering procedures T1.1 - Tender notice and invitation to tender T1.2 - Tender data Part T2: Returnable documents T2.1 - List of returnable documents T2.2 - Returnable schedules THE CONTRACT Part C1: Agreements and Contract data C1.1 - Form of offer and acceptance C1.2 - Contract data C1.3 - Performance Bond Part C2: Pricing data C2.1 - Pricing assumptions C2.2 - Bill of Quantities Part C3: Scope of work C3 - Scope of work Part C4: Site information C4 - Site information Tender 2 T1.2 Part T1: Tendering procedures Tender Data 3.2 The tender documents issued by the employer comprise: Volume 1: Tendering procedures T1.1 Tender notice and invitation to tender T1.2 Tender data Volume 2: Returnable documents T2.1 List of returnable documents T2.2 Returnable schedules C1.1 Form of offer and acceptance C1.2 Contract data (part 2) C2.2 Activity schedules / Bills of Quantities Volume 3: The contract Part C1: Agreements and contract data C1.2 Contract data (part 1) C1.3 Form of Guarantee Part C2: Pricing data C2.1 Pricing assumptions Part C3: Scope of work C3 Scope of work Part C4: Site information C4 Site information 3.2 The tender documents issued by the employer comprise the documents listed on the contents page 3.4 The employer’s representative : Name: Employer’s representative of the Department Address: 43 Church Street Tel: 015 284 7000 Fax: 015 284 7030. 3.4 The language for communications is English 4.1 Only those tenderers who satisfy the following eligibility criteria and who provide the required evidence in their tender submissions are eligible to submit tenders and have their tenders evaluated: Proposed key staff: four (4) supervisors (Site Agent) with NQF level 4 in Supervision of Civil Engineering/Construction Processes issued only by CETA and one (1) Contract Manager with NQF level 5 in the Management of Civil Engineering/Construction Processes issued only by CETA. At least One (1) Occupational Health and Safety Officer with a National Diploma in Safety Management or Environmental Health or a recognised safety certification (minimum of two weeks training) registered with an accredited and recognised professional body in terms of Construction Regulations 2014. 4.1 Only those tenderers who are registered with the CIDB, or are capable of being so prior to the evaluation of submissions, in a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered, or a value determined in accordance with Regulation 25 (1B) or 25(7A) of the Construction Industry Development Regulations, for a 7CEor higher class of construction work, are eligible to have their tenders evaluated. Joint ventures are eligible to submit tenders provided that: 1. every member of the joint venture is registered with the CIDB; 2. the lead partner has a contractor grading designation in the CE class of construction work; and 3. the combined contractor grading designation calculated in accordance with the Construction Industry Development Regulations is equal to or higher than a contractor grading designation determined in accordance with the sum tendered for a 7CEor higher class of construction work or a value determined in accordance with Regulation 25 (1B) or 25(7A) of the Construction Industry Development Regulations. Tender 3 T1.2 Part T1: Tendering procedures Tender Data 4.1 The following tenderers who are registered with the CIDB, or are capable of being so registered prior to the evaluation of submissions, are eligible to have their tenders evaluated: a) contractors who have a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered, or a value determined in accordance with Regulation 25 (1B) of 25(7A) of the Construction Industry Development Regulations, for a CE class of construction work; and b) contractors registered as potentially emerging enterprises with the CIDB who are registered in one contractor grading designation lower than that required in terms of a) above and who satisfy the following criteria: 1) the employer is satisfied that such a contractor has the potential to develop and qualify to be registered in that higher grade as determined in accordance with the provisions of the CIDB Specification for Social and Economic Deliverables in Construction Works Contracts; and 2) the employer agrees to provide the financial, management or other support that is considered appropriate to enable the contractor to successfully execute that contract. Joint ventures are eligible to submit tenders provided that: 1. every member of the joint venture is registered with the CIDB; 2. the lead partner has a contractor grading designation in the CE class of construction work; and 3. the combined contractor grading designation calculated in accordance with the Construction industry Development Regulations is equal to or higher than a contractor grading designation determined in accordance with the sum tendered for a CE class of construction work or a value determined in accordance with Regulation 25 (1B) of 25(7A) of the Construction Industry Development Regulations 4.7 The arrangements for a compulsory clarification meeting are as stated in the Tender Notice and Invitation to Tender. Tenderers must sign the attendance list in the name of the tendering entity. Addenda will be issued to and tenders will be received only from those tendering entities appearing on the attendance list. 4.10 Tenderers are required to state the rates and currencies in Rands only 4.12 Main tender offers are not required to be submitted together with alternative tenders. 4.12 No alternative tender offers will be considered. 4.13.1 Parts of each tender offer communicated on paper shall be submitted as an original. 4.13.5 The employer’s details and address for delivery of tender offers and identification details that are to be shown 4.15 on each tender offer package are: Location of tender box: Department of Public Works, Physical address: Corner Blaauwberg and River Street, Ladanna Identification details: Tender No.