Royal Civil Service Commission Annual Report 2015-2016 ANNUAL REPORT (July 2015 - June 2016) STATE OF THE ROYAL CIVIL SERVICE Royal Civil Service Commission ROYAL GOVERNMENT OF BHUTAN Excellence in Service i Royal Civil Service Commission Annual Report 2015-2016 Excellence in Service ii Excellence in Service Royal Civil Service Commissio n Annual Report 2015-2016 Royal Civil Service Commission Annual Report 2015-2016 Table of Contents List of Abbreviations ................................................................................................................................ i INTRODUCTION ......................................................................................................................................... 1 i. Scope of the Report .......................................................................................................................... 3 ii. Commission Mee ngs ....................................................................................................................... 3 iii. Representa on of Commission in Boards/Commi ees and Lead Role in Reforms ......................... 4 iv. Focal Commissioners for Agencies .................................................................................................... 4 v. Budget Report 2015-2016 ................................................................................................................. 5 PART 1: CIVIL SERVICE STATISTICS - KEY HIGHLIGHTS ....................................................................... 7 1.1 Civil Service Staffing Trend ............................................................................................................ 8 1.2 Age Profile of Civil Service ............................................................................................................. 9 1.3 Gender Profile of Civil Service ..................................................................................................... 10 1.4 Age and Gender Profile of Execu ves/Specialists ...................................................................... 11 1.5 Length of Service ......................................................................................................................... 12 1.6 Civil Service by Loca on .............................................................................................................. 12 1.7 Civil Service by Major Occup onal Group (MOG) ..................................................................... 14 1.8 Civil Service by Educa onal Qualifica on ................................................................................... 14 1.9 Recruitment and Separa on ....................................................................................................... 15 1.10 Extraordinary Leave .................................................................................................................... 16 PART 2: CIVIL SERVICE REFORMS - ‘GOOD TO GREAT’.............................. ....................................... 17 2.1 Organ onal Development and Agencifica on Exercises........................................................ 17 2.1.1 Background ......................................................................................................................... 17 2.1.2 OD Recommend ons, Presenta on to the Cabinet and Direc ves of ............................. 18 Government ........................................................................................................................................ 18 2.1.3 Major OD Recommenda ons Approved ............................................................................. 20 2.1.4 OD Recommend ons dependent on amendment/enactment of Act .............................. 20 2.1.5 OD Recommend ons approved for 12th FYP .................................................................... 20 2.1.6 Major OD Recommenda ons not approved ....................................................................... 21 2.1.7 Implementa on Status of OD Recommend ons (C1, C2 & C3) ........................................ 21 i Excellence in Service Excellence in Service iii Royal Civil Service Commission Annual Report 2015-2016 Royal Civil Service Commission Annual Report 2015-2016 2.1.8 Main Benefits of OD and Agencification Exercises ............................................................. 22 2.2 Bhutan Civil Service System ........................................................................................................ 23 2.2.1 Background ......................................................................................................................... 23 2.2.2 Doctors’ Career Path ........................................................................................................... 24 2.2.3 Career Progression for Supervisory & Support (S&S) Category .......................................... 25 2.2.4 Super Structure ................................................................................................................... 25 2.3 Succession Planning and Leadership Development .................................................................... 27 2.3.1 Background ......................................................................................................................... 27 2.3.2 Change in the selection of Executives through open competition ..................................... 28 2.3.3 Strategic Movement of Executives ..................................................................................... 29 2.3.4 Executives (EX Categories) Updates .................................................................................... 30 2.3.5 Specialists (ES Categories) Updates .................................................................................... 37 2.3.6 Leadership Development Programme ................................................................................ 40 2.3.7 Feedback System................................................................................................................. 43 2.4 Performance Management System (Managing For Excellence) ................................................. 43 2.4.1 Background ......................................................................................................................... 43 2.4.2 Implementation Strategy and Status .................................................................................. 44 2.5 Civil Service Well-Being ............................................................................................................... 46 2.5.1 Background ......................................................................................................................... 46 2.5.2 Civil Service Support Desk (CSSD) ....................................................................................... 47 2.5.3 Exit Management (EM) ....................................................................................................... 47 2.5.4 Civil Servants’ Welfare Scheme (CSWS) .............................................................................. 48 2.6 Other Initiatives .......................................................................................................................... 51 2.6.1 Parental Benefits in the Civil Service................................................................................... 51 2.6.2 Results of GNH Index 2015 for Civil Servants ..................................................................... 52 PART 3: HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT ........................................ 54 3.1 Background ................................................................................................................................. 54 3.2 Changing Role of Human Resource Officers ............................................................................... 54 3.3 HRO’s Competency Development Framework and Training ...................................................... 55 3.4 Standard Operating Procedures for HR Division Functions ........................................................ 55 3.5 HR Conference ............................................................................................................................ 55 ii Excellence in Service iv Excellence in Service Royal Civil Service Commission Annual Report 2015-2016 Royal Civil Service Commission Annual Report 2015-2016 Royal Civil Service Commission Annual Report 2015-2016 2.1.8 Main Benefits of OD and Agencification Exercises ............................................................. 22 3.6 Human Resource Management .................................................................................................. 56 2.2 Bhutan Civil Service System ........................................................................................................ 23 3.6.1 Background ............................................................................................................................ 56 2.2.1 Background ......................................................................................................................... 23 3.6.2 Staffing ................................................................................................................................ 56 2.2.2 Doctors’ Career Path ........................................................................................................... 24 3.6.3 Recruitment .......................................................................................................................