Chief Executive’s Management Report 4th of June, 2020 .ie fingal CHIEF EXECUTIVE’S MANAGEMENT REPORT – JUNE 2020 Contents Corporate Affairs and Governance (CAG) Fingal Development Plan Variation no. 2 Governance and Oversight Meetings Fingal Development Plan Variation no. 3 Corporate Services Major Emergency Management – Dunsink Study Response to Covid 19 All-weather Pitch facility, car park and Associated Human Resources ancillary works at Ward River Valley Park Health and Safety Unit Redevelopment of Malahide Village Green Customer Services Park and playground proposals for CRM Lanesborough, The Naul, Garristown and Howth. Facilities Management Broadmeadow Way Information Technology Snugborough Interchange Upgrade Communications Churchfields Link Road National Transport Authority Support Economic, Enterprise and Tourism Official Opening of Rathbeale Road Upgrade and Development (EETD) Donabate Distributor Road Tourism Development Construction recommences Events Development Management/ForwardPlanning Tourism (Water Services) Heritage Properties Building Control/Taking in Charge Local Enterprise Development The Heritage Officer Economic Development Housing and Community, Culture & Balbriggan Socio-Economic Strategy Sports and Libraries (H+CCS+L) LEADER Programme Housing Local Community Development Committee Community, Culture & Sports Enterprise Centres Community Development Office Sports Office Operations (OPS) Arts Office Covid-19 Measures Libraries Routine Operational Matters Fleet Management & Plant Hire Unit Street Lighting Environment & Climate Action (ECA) Recycling Centres Environment & Climate Action Works Programme Environmental Awareness & Climate Action Walk Bike Fingal Bathing Water Quality Road Safety Section Litter Management Traffic Section Dog Warden Service Bridge Rehabilitation Project Waste Enforcement Map Road Licensing R132 Cycle Lane Study Water Services Road Opening Licenses Operations Finance Planning and Strategic Infrastructure (PSI) Financial Reports Planning Applications Planning Decisions Planning Applications – Submission Deadlines and Decision Due Dates Building Control CORPORATE AFFAIRS AND GOVERNANCE (CAG) Contents Governance and Oversight Meetings Corporate Services Major Emergency Management – Response to Covid 19 Human Resources Health & Safety Unit Customer Services CRM Facilities Management Information Technology Communications The Corporate Services, Human Resources and o Works Programme 2020 - update Information Technology Departments continue to o Physical and Social Distancing proposals play a vital role in ensuring that the organisation o Planning matters relating to the specific can respond to the requirements of the Area Committees organisation as it implements the Governments o Sutton SHD roadmap for reopening society and business with o Churchfield Link Road, Mulhuddart Phase 2 expected to commence on the 8th of June. – Part VIII Throughout June, the Council will continue to hold Governance and Oversight Meetings virtual oversight and governance meetings with it’s Members of the County Council, the Area The Council continued to engage with the Elected Committees and the Strategic Policy Committees Members through governance and oversight as well as further information briefings as required virtual meetings which were held on the Microsoft for the Members. Teams platform throughout the month of May. Below are a list of the virtual governance and In addition to this, a physical meeting of the County oversight meetings held: Council will take place on 19th June to facilitate the statutory business of the Council as well as the th 11 May Members of the County Council election of the new Mayor and Deputy Mayor as th 14 May Members of the Swords/Balbriggan/ part of the Annual General Meeting. Rusk-Lusk Area Committee 18th May Members of the Howth-Malahide Area Committee Corporate Services - Major Emergency 28th May Members of the Blanchardstown- Management - Response to Covid 19 Mulhuddart/Castleknock/Ongar Area Committee The main topics discussed at these meetings related to: o Finances of the Council o Re-starting the economy o Housing matters / Delivery update o Business Continuity during the CoVid19 pandemic 1 assignments across the Public Service issued on the 22nd of May 2020. One of the key principles The Major Emergency Planning Structures in place contained in the document regarding who should within the Council continue to provide the framework within which the Council’s attend the workplace states that ‘The civil and Departments adapt and update business public service must show leadership and support continuity plans. those members of society who need to attend the workplace outside the home by enabling as many Business Continuity Plans continue to be used to prioritise critical services, to channel and re-assign of their own employees to continue working from resources and ensure continuity of service for the home for as long as possible.’ public. This process has also enabled management to ensure exposure of staff is minimised through significant levels of remote-working and facilitating social distancing within the organisation. The Major Emergency Eastern Region Steering Group, including representatives from the management of Dublin, Wicklow and Kildare Local Authorities, the Fire Services of those Local Authorites, An Garda Síochana and the HSE, continue to meet regularly with a view to co- ordinating services, activities and to ensure that activities across the region are informed by and in line with the national measures. The group is Chaired by AnnMarie Farrelly, Chief Executive and is serviced by Fingal’s Corporate Services Department. The Chairs of the Regional Groups represent the Having regard to the guidance from DPER a variety Regions at the National Steering Group that of working arrangements including working from ensures that the decisions of Government and home, shift arrangements (early morning starts, best practice approaches are implemented and late evening shifts), weekend working and informed by what is taking place at local level. staggered rosters continue to be available to staff with a view to ensuring that social distancing and Locally, Fingal County Council’s Management Team national health protection guidance can be met 3 times a week for the month of May and followed aswell as enabling the private sector to otherwise as required. return to work. Senior Staff are updated daily and are briefed at Staff are kept up to date on relevant Government weekly meetings. directives and are provided with useful information through text alerts and a dedicated Briefings with the Corporate Policy Group are staff information webpage. scheduled weekly and otherwise as required and Members are given weekly updates by the Mayor The HR Department is co-ordinating the Public and Chief Executive and otherwise as necessary. Service Temporary Assignment Scheme under HUMAN RESOURCES which staff deemed as available for reassignment are directed to register for potential temporary re- The most recent Guidance and FAQs for Public assignment to other parts of the public sector. Service Employers during COVID-19 In relation to Salary and wages related payments continue to be working arrangements and temporary paid without interruption. Strong relationships with Unions locally and associated risks with Covid-19 within FCC and regular dialogue has assisted the organisation suitable controls were built on the advice offered greatly to transition to new working arrangements by the HSE and the Centre for Disease Control and and implementation of the required measures, Prevention. and this will continue throughout the 5 phases of the Government’s roadmap. Under the phased return to work beginning on May 18th induction packs were prepared for those The co-ordination of responses and management staff returning to their actual workplace, of human resource issues through relationships occupational first aiders, compliance officers, staff with our colleagues in neighbouring Local visiting and entering sites to carry out works, FCC Authorities, the Local Government Management staff working at close quarters and staff dealing Agency, the Departments of Housing, Planning & with contractors. Local Governement and Public Expenditure and Reform continues to ensure the best possible The HSU has now moved into a phase of service is provided. monitoring Covid-19 compliance within FCC and a In responding to the challenges brought by Covid- number of compliance inspections have been carried out. 19 the Training & Development section has been working hard to adapt and enhance the Council’s Customer Services training programme to facilitate new ways of The Council remains open for business and the working. From the outset of the pandemic the Customer Care Agents continue to resolve queries Human Resource Department produced a full as the first point of contact by phone and email. catalogue of free e-Learning resources for all staff covering a wide range of topics from professional and personal development to resilience and well- being. Many of the Council’s structured training programmes have now moved to online platforms and courses are well underway. The feedback from our colleagues has been positive and staff are quickly adapting to the new classroom environment. The Training & Development team will continue to work with all its training providers to facilitate, where practicable, the moving of courses to online delivery. The Council’s Recruitment processes which had been held in abeyance