American Mathematical Society COUNCIL MINUTES Atlanta, Georgia 03 January 2017 at 2:30 p.m. American Mathematical Society COUNCIL MINUTES Atlanta, Georgia 03 January 2017 at 2:30 p.m. Prepared March 1, 2017 The Council of the Society met at 2:30 p.m. (EST) on Tuesday, 03 January 2017, in Imperial Ballroom B, located on the Marquis Level of the Marriott Marquis Atlanta, 265 Peachtree Center Avenue, Atlanta, GA 30303. There was a refreshment break at 4:43 p.m. and a Council dinner at 7:15 p.m. These are the minutes of the meeting. Although several items were discussed in Executive Session, all actions taken are reported in these minutes. The Executive Session began at 5:50 p.m. and ended at 645 p.m. Conflict of Interest Policy for Officers and Committee Members (as approved by the January 2007 Council) A conflict of interest may exist when the personal interest (financial or other) or con- cerns of any committee member, or the member’s immediate family, or any group or organization to which the member has an allegiance or duty, may be seen as competing or conflicting with the interests or concerns of the AMS. When any such potential conflict of interest is relevant to a matter requiring partici- pation by the member in any action by the AMS or the committee to which the member belongs, the interested party shall call it to the attention of the chair of the committee and such person shall not vote on the matter. Moreover, the person having a conflict shall retire from the room in which the committee is meeting (or from email or conference call) and shall not participate in the deliberation or decision regarding the matter under consideration. The foregoing requirements shall not be construed as preventing the member from briefly stating his/her position in the matter, nor from answering pertinent questions of other members. When there is a doubt as to whether a conflict of interest exists, and/or whether a member should refrain from voting, the matter shall be resolved by a vote of the committee, excluding the person concerning whose situation the doubt has arisen. Minutes of the meeting of the committee shall reflect when the conflict of interest was disclosed and when the interested person did not vote. AMS Policy on a Welcoming Environment (as approved by the January 2015 Council) The AMS strives to ensure that participants in its activities enjoy a welcoming envi- ronment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status. Harassment is a form of misconduct that undermines the integrity of AMS activities and mission. The AMS will make every effort to maintain an environment that is free of harass- ment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement con- cerning its expectations towards maintaining a welcoming environment in registration materials for all its meetings, and has put in place a mechanism for reporting viola- tions. Violations may be reported confidentially and anonymously to 855-282-5703 or at http://www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation. For AMS policy statements concerning discrimination and harassment, see: www.ams.org/about-us/governance/policy-statements/anti-harassment-policy. Council Minutes 03 January 2017 Page 9 Contents 1 Call to Order 15 1.1 Opening of the Meeting and Introductions . 15 1.2 2016 AMS Elections . 15 1.3 List of Council Members . 15 1.4 Retiring Members . 16 2 Minutes 16 2.1 Minutes of the April 2016 Council . 16 2.2 Minutes of the Executive Committee and Board of Trustees (ECBT) Meetings 16 2.3 Minutes of Business by Mail . 16 3 Consent Agenda 17 3.1 Charge to the Cole Prize Committee . 17 3.2 Selection Committee and Charge for The Bertrand Russell Prize of the AMS 18 3.3 Charge to the Mathematics of Computation Editorial Committee . 19 3.4 Charge to the Notices Editorial Committee . 19 3.5 Charge to the Program Committee for the National Meetings . 20 4 Reports of Boards and Standing Committees 20 4.1 Tellers' Report on the 2016 Elections [Executive Session] . 20 4.1.1 Tellers' Report on the Election of Officers . 20 4.1.2 Tellers' Report on the Election to the Nominating Committee . 21 4.1.3 Tellers' Report on the Election to the Editorial boards Committee . 21 4.2 Executive Committee and Board of Trustees . 21 4.2.1 Appointments of AMS Officers [Executive Session] . 21 4.2.1.1 Associate Secretary of the Central Section . 22 4.2.1.2 Associate Secretary of the Western Section . 22 4.2.1.3 Associate Treasurer . 22 4.2.2 Dues Level for the 2018 Membership Year . 22 4.2.3 The Mark Green and Kathryn Kert Green Fund for Inclusion and Diversity . 23 4.3 Editorial Boards Committee [Executive Session] . 23 4.3.1 Managing Editor, Proceedings of the AMS . 23 4.4 Bulletin Editorial Committee [Executive Session] . 23 4.5 Committee on Science Policy . 24 4.6 Committee on Education . 24 4.7 Committee on Meetings and Conferences . 24 4.7.1 Meetings in Cooperation with the AMS . 25 4.7.2 AMS-NZMS Maclaurin Lectureship Exchange Program . 25 Council Minutes 03 January 2017 Page 10 4.8 Committee on the Profession . 26 4.8.1 Committee on Academic Freedom, Tenure, and Employment Security (CAFTES) . 26 4.8.2 The Joint Committee on Women in the Mathematical Sciences . 27 4.8.3 Data Collection . 27 4.8.4 Ulf Grenander Prize in Stochastic Theory and Modeling . 28 4.8.5 Mathematics Programs that Make a Difference Award . 29 4.9 Committee on Publications . 29 4.9.1 Journal Business Models [Executive Session] . 30 4.9.2 The Transactions and Memoirs of the AMS Editorial Committee . 30 4.9.3 Procedures for New Journal Proposals . 31 4.9.4 Guidelines for the Submission, Refereeing and Publication of Computer- Assisted Proofs . 31 4.10 Mathematical Reviews Editorial Committee . 32 4.11 Report of the Chief Editor of the Notices of the AMS . 32 4.12 Report from the AMS Library Committee . 32 4.13 Report from the AMS Representative to the Canadian Mathematical Society 33 4.14 Report from the Arnold Ross Lecture Series Committee . 33 4.15 Report from the Committee on Professional Ethics . 33 4.16 Report from the Fan Fund Committee . 33 4.17 Report from the Joint Committee on Women . 33 4.18 Report from the Joint Committee on Teaching Assistants and Part Time Instructors . 33 4.19 Report from the Joint Data Committee . 34 4.20 Report from the Mathematics Research Communities Advisory Board . 34 4.21 Report from the Menger Prize Committee . 34 4.22 Report from the Short Course Subcommittee . 34 4.23 Report from the Young Scholars Awards Committee . 34 5 Old Business 34 6 New Business 34 6.1 Guidelines for the Fellows Selection Committee on the Number of New Fellows 34 6.2 Tie-breaking in the AMS Elections . 35 6.3 Chief Editor of the Bulletin of the AMS [Executive Session] . 36 6.4 Web Editorial Group . 36 6.5 Committee to Select the Winner of the Ulf Grenander Prize in Stochastic Theory and Modeling . 37 6.6 Rebranding the AMS . 38 7 Announcements, Information and Record 39 7.1 Budget . 39 7.2 Chief Editor of the Notices of the AMS ..................... 39 Council Minutes 03 January 2017 Page 11 7.3 Next Council Meeting . 40 7.4 Future Scientific and Governance Meetings . 40 8 Adjournment 40 Council Minutes 03 January 2017 Page 13 Attachments A 2016 AMS Governance 43 B 2017 AMS Governance 45 C Minutes of the Business by Mail: ED Appointment 47 D Determining the 2017 Individual Member Dues 51 E Report of the AMS Committee on Science Policy 55 F Report of the AMS Committee on Education 57 G Report of the AMS Committee on Meetings and Conferences 63 H Maclaurin Lecturers 65 I Report of the AMS Committee on the Profession 67 J Charge to the Committee on Academic Freedom, Tenure, and Employment Security (CAFTES) 71 K Report on CAFTES 79 L Procedures for New Organizations to Join JCW 87 M Report of the Committee on Publications 89 N Proposal for Restructuring TAMS 95 O Procedures for New Journal Proposals 97 P Report of the Mathematical Reviews Editorial Committee 99 Q Remarks from the Chief Editor of the Notices 101 R Report from the AMS Library Committee 103 S Report from the AMS Representative to the Canadian Mathematical Society 105 T Report from the Arnold Ross Lecture Series Committee 107 U Report from the Committee on Professional Ethics (COPE) 109 V Report from the Fan Fund Committee 111 Council Minutes 03 January 2017 Page 14 W Report from the Joint Committee on Women 113 X Report from the AMS-MAA Committee on TAs and Part Time Instructors 115 Y Report from the AMS-ASA-MAA-SIAM Data Committee 117 Z Report from the Mathematics Research Communities (MRC) Advisory Board121 AA Report from the Menger Awards Committee 123 AB Report from the Short Course Subcommittee 125 AC Report from the Young Scholars Committee 127 AD Fellows Document 129 AE Data on Number of Fellows 135 AF About the AMS Brand 137 AG Future Scientific and Governance Meetings 147 AH Tellers' Report on 2016 Election 155 AH Bulletin Chief Editor Search Committee Report 167 1 Call to Order The meeting was called to order at 2:30 pm (EST).