CITY OF MIRAMAR MARCH 9, 2021 ELECTION PACKET Prepared by: Office of the City Clerk December 14, 2020 TO: Candidates, Campaign Treasurers, Interested Parties FROM: Denise A. Gibbs, CMC, City Clerk CITY OF MIRAMAR RE: Election Packet – March 9, 2021, Municipal Election An Equal Opportunity Employer As a potential candidate for the Miramar City Commission, there are forms and deadlines that one must be aware of. To meet these requirements, please carefully read the materials and instructions provided in this packet. Mayor 2021 Election Packet: Wayne M. Messam ▪ 2019 Candidate & Campaign Treasurer Handbook ▪ 2020 Florida Election Code ▪ 2020 Guide to Sunshine Amendment and Code of Ethics Vice Mayor ▪ Acceptance of Candidacy ▪ Affidavit for Use of Nickname on Ballot Maxwell B. Chambers ▪ Broward County Statement of Ethical Campaign Practices ▪ Candidate Check List (Return to the Office of the City Clerk with qualifying papers) City Commission ▪ City of Miramar Charter ▪ City of Miramar Election Precinct’s Map Winston F. Barnes ▪ Declaration of Residency ▪ Form DS-DE 9 - Appointment of Campaign Treasurer and Designation of Yvette Colbourne Campaign Depository for Candidates ▪ Form DS-DE 302NP - Oath of Candidate ▪ Form DS-DE 84 - Statement of Candidate Alexandra P. Davis ▪ Form DS-DE 125 - Poll Watcher Application ▪ Form 1 - Statement of Financial Interest ▪ Logic & Accuracy Test Notice ▪ City Manager Logic & Accuracy Acknowledgement ▪ Notice of Candidacy Vernon E. Hargray ▪ Notice Regarding Solicitation of Campaign Contributions ▪ Notice to Candidate - Fingerprinting/Background Check Screening ▪ Qualifying Fees to be Paid by Candidate Please note this important information: ▪ Campaign Bank Account. A candidate must first file form DS-DE 9 prior to opening a campaign account. All qualifying fees MUST be paid from this account. Fees are submitted at the time of qualifying to the Office of the City Clerk. "We’re at the Center of Everything" ▪ Campaign Treasurer’s Reports. Campaign Treasurer’s Reports are submitted on-line at www.miramarfl.gov, under “Online Services” select Candidate Reporting Login. Please contact the Office of the City Clerk to obtain a username and password. Office of the City Clerk 2300 Civic Center Place ▪ Poll Watchers. Each candidate is allowed one poll watcher in each Miramar, FL 33025 polling place at any one time during the election. A list of persons serving in this capacity must be submitted to the Broward County Supervisor of Elections Office prior to noon on February 23, 2021. Phone (954) 602-3011 FAX (954) 602-3440 CITY OF MIRAMAR ▪ Voter Registration. Voter registration for the City’s election will close An Equal Opportunity Employer February 8, 2021. ▪ Qualifying for Office. In order to qualify for elected office, the following must be received in the Office of the City Clerk no later than noon, Monday, January 11, 2021: *Acceptance of Candidacy *Declaration of Residency a. Appointment of Campaign Treasurer and Designation of Campaign Depository for Candidates (Form DS-DE 9) b. Statement of Candidate (Form DS-DE 84) c. Oath of Candidate (Form DS-DE 302NP) d. Statement of Financial Interest (Form 1) e. One check written from your campaign bank account (See first bullet) f. Acknowledged Notice of Logic & Accuracy Test g. Notice of Candidacy h. Candidate Check List Please review forms for completion and accuracy. All documents submitted to the Office of the City Clerk, will become public record and are open for inspection by any person. If you have any questions, please feel free to contact me at 954-602-3014 or email [email protected]. Sincerely, Denise A. Gibbs Denise A. Gibbs, CMC City Clerk Page 2 of 2 Candidate & Campaign Treasurer Handbook 287 Candidate & Campaign Treasurer Handbook Florida Department of State Division of Elections R. A. Gray Building, Room 316 500 South Bronough Street Tallahassee, FL 32399-0250 850.245.6280 (Rev. 10/03/2019) Candidate & Campaign Treasurer Handbook Table of Contents Chapter 1: Background .......................................................................................................... 1 Other Resources and Websites ................................................................................................... 1 Chapter 2: Campaign Financing .............................................................................................. 3 Chapter 3: Glossary of Terms ................................................................................................. 4 Chapter 4: Becoming a Candidate .......................................................................................... 7 When and What to File ............................................................................................................... 7 Filing Officer ................................................................................................................................ 8 Resign-to-Run .............................................................................................................................. 8 Federal Hatch Act for Federal, State and Local Employees ........................................................ 9 Changing Parties for Partisan Offices ....................................................................................... 10 Changing the Designation of Office .......................................................................................... 10 Pro Rata Refund ........................................................................................................................ 11 Pro Rata Refund Example ......................................................................................................... 11 Chapter 5: Statement of Solicitation .................................................................................... 12 Who Must File a Statement of Solicitation ............................................................................... 12 When to File .............................................................................................................................. 12 Penalty for Late Filing ............................................................................................................... 12 Public Website and Mission Statement .................................................................................... 12 Additional Reporting ................................................................................................................. 13 Chapter 6: Prohibited Acts ................................................................................................... 14 Speaking at Political Meetings .................................................................................................. 14 Using State-Owned Aircraft or Motor Vehicle .......................................................................... 14 Using Services of State, County, Municipal, or District Officers or Employees ........................ 14 Making Contributions in the Name of Another ........................................................................ 14 Solicitation from Religious, Charitable and Civic Organizations ............................................... 15 Accepting Contributions in a Government-Owned Building .................................................... 15 Making Malicious Statements .................................................................................................. 15 Making False Representation of Military Service ..................................................................... 15 Certifying a False Report ........................................................................................................... 16 Limitations on Political Activity for Judicial Candidates ........................................................... 16 Judicial Candidates and the Judicial Ethics Advisory Committee (JEAC) .................................. 17 i Candidate & Campaign Treasurer Handbook Chapter 7: Campaign Treasurers .......................................................................................... 18 Appointing Campaign Treasurers and Deputy Treasurers........................................................ 18 Duties and Responsibilities ....................................................................................................... 19 Resignation or Removal ............................................................................................................ 20 Chapter 8: Campaign Depositories ....................................................................................... 21 Primary Campaign Depository .................................................................................................. 21 Secondary Campaign Depository .............................................................................................. 22 Separate Interest-Bearing Accounts and Certificates of Deposit ............................................. 22 Changing Depository ................................................................................................................. 22 Campaign Checks ...................................................................................................................... 23 Credit Cards ............................................................................................................................... 23 Debit Cards ................................................................................................................................ 24 Chapter 9: Contributions