Request for Proposal (RFP) for Selection of Agency forConceptualization, Design, Engineering, Supply, Installation, Testing, Commissioning of Sound Light and Laser Show with Aqua Screen Projection Mapping at Ward’s Lake, Shillong, Meghalaya MEGHALAYA INFRASTRUCTURE DEVELOPMENT & FINANCE CORPORATION LIMITED (MIDFC) REQUEST FOR PROPOSAL (RFP) FOR SELECTION OF AGENCY FOR Conceptualization, Design, Engineering, Supply, Installation, Testing, Commissioning of Sound Light and Laser Show with Aqua Screen Projection Mapping atWard’s Lake, Shillong June 2020 Meghalaya Infrastructure Development Finance Corporation Ltd. House No. L/A-56, Lower Nongrim Hills, Shillong East Khasi Hills Meghalaya-793003 1 | Meghalaya Infrastructure Development & Finance Corporation Ltd. Request for Proposal (RFP) for Selection of Agency forConceptualization, Design, Engineering, Supply, Installation, Testing, Commissioning of Sound Light and Laser Show with Aqua Screen Projection Mapping at Ward’s Lake, Shillong, Meghalaya CONTENTS Part – 1 – Introduction............................................................................................................................... 5 1.3 Due Diligence by Bidders:............................................................................................................. 6 1.4 Accessing Bidding Documents and Participation .......................................................................... 7 1.5 Bid Validity Period: ..................................................................................................................... 7 1.6 Tender Schedule: ....................................................................................................................... 7 1.7 Communications ........................................................................................................................ 8 Part – 2: Instructions to the Bidders. .......................................................................................................... 9 A- GENERAL:....................................................................................................................................... 9 2.1 Scope of Proposal:...................................................................................................................... 9 2.2 Conditions of Eligibility of Bidders: ........................................................................................... 11 2.3 Conflict of Interest: .................................................................................................................... 11 2.4 Number of Proposals: ............................................................................................................... 14 2.5 Cost of Proposal: ........................................................................................................................ 14 2.6 Acknowledgement by Bidder: .................................................................................................... 14 2.7 Right to reject any or all Proposals: .......................................................................................... 15 B DOCUMENTS: ................................................................................................................................ 16 2.8 Contents of the RFP:................................................................................................................. 16 2.9 Clarifications: ........................................................................................................................... 16 2.10 Amendment of RFP: ................................................................................................................. 17 C PREPARATION AND SUBMISSION OF PROPOSAL: ............................................................................. 18 2.11 Language: ................................................................................................................................ 18 2.12 Format and signing of Proposal: ............................................................................................... 18 2.13 Technical Envelope No.1: ......................................................................................................... 19 2.14 Financial Envelope No.2 (C1): ................................................................................................... 20 2.15 Submission of Proposal: ........................................................................................................... 21 2.16 Proposal Due Date/ Bid Submission Date: ................................................................................ 23 2.17 Late Proposals submissions: ..................................................................................................... 23 2.18 Modification/ substitution/ withdrawal of Proposals: ............................................................... 23 D EVALUATION PROCESS: ................................................................................................................... 25 2.19 Evaluation of Proposals: ........................................................................................................... 25 2.20 Confidentiality:......................................................................................................................... 26 2.21 Clarifications: ........................................................................................................................... 26 E APPOINTMENT OF AGENCY:........................................................................................................... 27 2.24 Negotiations: ........................................................................................................................... 27 2.25 Substitution of Key Personnel:.................................................................................................. 27 2.26 Indemnity: ............................................................................................................................... 27 2.27 Award of Work: ........................................................................................................................ 27 2.28 Execution of Agreement: .......................................................................................................... 28 2.29 Commencement of Assignment: .............................................................................................. 28 2.30 Proprietary Data:...................................................................................................................... 28 2 | Meghalaya Infrastructure Development & Finance Corporation Ltd. Request for Proposal (RFP) for Selection of Agency forConceptualization, Design, Engineering, Supply, Installation, Testing, Commissioning of Sound Light and Laser Show with Aqua Screen Projection Mapping at Ward’s Lake, Shillong, Meghalaya 2.31 Communication between Bidders : ........................................................................................... 28 2.32 General Provision: .................................................................................................................... 29 Part – 3: Criteria for Evaluation. ............................................................................................................... 30 3.1 Evaluation of Technical Proposals ............................................................................................. 30 3.2 Short-listing of Bidders: ............................................................................................................ 31 3.3 Evaluation of Financial Proposal: ................................................................................................ 31 3.4 Combined and Final Evaluation: ............................................................................................... 32 Part – 4: Fraud & Corrupt Practices .......................................................................................................... 33 Part – 5: Pre-Bid Queries format .............................................................................................................. 35 Part – 6: Miscellaneous............................................................................................................................ 35 PART – 7 SCHEDULES ............................................................................................................................. 38 SCHEDULE-1: Terms of Reference (TOR) .................................................................................................. 39 SCHEDULE-2: Form of Agreement ............................................................................................................ 47 SCHEDULE-3: Guidance Note on Conflict of Interest ................................................................................ 60 PART – 8 : Appendix 1: Technical Proposal ............................................................................................... 62 Form –1 : Letter of Proposal .................................................................................................................... 74 Form – 2: Particulars of the Bidder .......................................................................................................... 77 Form – 3 : Power of Attorney for Signing of the Bid ................................................................................. 81 Form – 4 : Particulars of Key Personnel ...................................................................................................