Oregon Arts Commission Meeting November 16, 2018 10:00 am to 3:00 pm Via Conference Call Phone: 1-877-848-7030 Code: 584309# Page 1 of 60 Oregon Arts Commission Meeting Agenda November 16, 2019 10:00 am to 3:00 pm VIA CONFERENCE CALL Item 1. Action 10:00 AM Call to Order and Welcome Christopher Acebo, Chair 2. Information 10:10 AM Chair's Report Acebo 3. Information 10:20 AM Cultural Advocacy Coalition Update Sue Hildick, Executive Director 4. Information Page 9 10:30 AM Executive Director's Report Brian Rogers, Executive Director 5. Action - Vote Page 25 10:40 AM Minutes from August 11, 2019 Board Meeting Acebo 6. Information Page 37 10:45 AM FY 2018 Spending Plan Review Rogers FY 2019 Recommended Spending Plan 7. Discussion Page 44 11:00 AM Strategic Plan Review Rogers and Staff Work Flow Mapping 8. Page 51 11:15 AM Goal 1 Rogers 9. Page 52 11:45 AM Goal 2 Brian Wagner, Community Development Coordinator LUNCH 12:15 PM Lunch Break Page 2 of 60 10. Page 54 12:30 PM Goal 3 Deb Vaughn, Arts Education Coordinator 11. Page 55 1:00 PM Goal 4 Carrie Kikel, Communications Manager 12. Page 56 1:30 PM Goal 5 Kat Bell, Grants and Office Coordinator 13. Discussion Page 2:00 PM Grant Program Alignment Update and Vaughn Eligiblity Waver 14. Information Page 57 2:30 PM Commissioners and Staff Updates 15. Action 3:00 PM Adjourn Acebo Page 3 of 60 Oregon Arts Commission Business Oregon Oregon Cultural Trust FY 2018: July 1, 2017—June 30, 2018 To enhance the quality of life for all Oregonians through the arts by stimulating To lead Oregon in cultivating, growing and valuing culture as an integral part of Mission creativity, leadership and economic vitality. communities. Policy development and advice to government on programs related to arts Policy development and advice to government on programs related to Official state arts agency culture Grantmaking Overview Fund development Purpose Advocacy Grantmaking Statewide arts convener Advocacy Multiple programs (Community Development, Arts Education, Percent for County/Tribal cultural development Art) 11 Members Appointed by the Governor, confirmed by the Senate Governance 9 Members Appointed by the Governor 1 1 House Member; 1 Senate Member Executive 6.5 Admin & Programs Director 3.5 FTE 5 Contract (3 Percent for Art; 2 Poetry Out Loud) Fund Development, Communications, Office Manager, Assistant Budget $3,516,598 $3,353655 General Fund, Federal Funds (NEA) Revenue Other Funds (Percent for Art, Cultural Trust, The Ford Family Foundation, Other Funds (Contributions, License Plate, Interest Earning) Sources Oregon Community Foundation) Services & Arts Summit Webinars s Grant Trainings s Staff Outreach s Online Resources s Communications Technical Webinars Grant Trainings Staff Outreach Online Resources Communications Coalition Leadership Percent for Art Assistance Shared Office Technology/Software Financial Services Contracts Human Resources Administrative & Communication Staff Services Art Acquisition, $89,940 Cultural Development Arts Access Reimbursement, $6,793 Coalition Granted Arts Build Communities, $209,400 36 Counties $2,943,549 Granted 9 Tribes Arts Learning, $193,001 Donations $2,149,005 Cultural Partners Career Opportunity, $191,863 $4,651,921 Designated, $72,000 Oregon Arts Commission Fellowship, $77,000 Oregon Heritage Commission Permanent Fund Oregon Historical Society Operating Support, $1211,778 $27,103,655 Oregon Humanities Small Operating, $101,230 State Historic Preservation Office Page 4 of 60 Revised: 06/06/2018 Chris Harder Director Business Oregon Cultural Trust Staff Arts Commission Staff Oregon Arts Oregon Cultural Trust Commission Board of Directors Board of Directors Arts Commission Cultural Trust Executive Director Brian Rogers Visual Arts & Collections Registrar Arts Learning Community Arts Communications Grants & Office Administrative Cultural Trust Percent for Art & Research Assistant Director Coordinator Coordinator Manager Coordinator Assistant Manager Coordinator Specialist David Huff Deb Vaughn Brian Wagner Carrie Kikel Kat Bell Raissa Fleming Aili Schreiner Meagan Atiyeh Eleanor Sandys Percent for Art Poetry Out Loud Project Contractors Coordinators Two Contractors Three Contractors Arts Commission and Cultural Trust Staff Page 5 of 60 1 COLUMBIA CLATSOP 11 UMATILLA TILLAMOOK HOOD WALLOWA MULTNOMAH WASHINGTON RIVER MORROW UNION SHERMAN 4 7 GILLIAM YAMHILL CLACKAMAS WASCO 5 MARION POLK BAKER WHEELER 10A JEFFERSON LINCOLN GRANT LINN BENTON 8 2 CROOK LANE DESCHUTES 10B 3 MALHEUR COOS 9 DOUGLAS HARNEY LAKE KLAMATH JOSEPHINE 6 CURRY JACKSON Page 6 of 60 Commissioners 2nd term expires: 03/19/2022 Home: 541-488-3731 Christopher Acebo, Chair (9) Work: 541-482-2111 495 Jennifer St Cell: 541-326-7368 Ashland, OR 97520 [email protected] 1st term expires: 10/31/2018 Anne K Taylor, Vice Chair (4) Work: 541-962-3134 508 Spring Ave Cell: 541-263-0970 La Grande, OR 97850 [email protected] 2nd term expires: 06/30/2020 Avantika Bawa (7) Work: 360-546-9415 1500 SW 11th Ave Unit 1505 Cell: 912-484-5838 Portland, OR 97201 [email protected] 2nd Term Expires: 05/10/2022 Michael Dalton PhD (6) 541-992-1929 3145 NW Taft Ave Cell: Corvallis, OR 97330 [email protected] 1st term expires: 11/30/2020 M Jennifer P Green (8) Work: 541-280-1124 18686 Bull Springs Rd Cell: 541-280-1124 Bend, OR 97703 [email protected] 1st term expires: 10/31/2018 Alyssa Dawamana Macy (1) Home: 541-553-2263 Confederated Tribes of Warm Springs Work: 541-553-3212 PO Box 183 1233 Veterans St Cell: 541-615-0781 Warm Springs, OR 97761 [email protected] 2nd term expires: 7/8/2018 Josie Mendoza (3) Home: 503-699-2134 701 Terrace Dr. Cell: 503-816-9722 Lake Oswego, OR 97034 [email protected] 1st term expires: 12/18/2021 Matthew Stringer (5) Work: 541-889-8191 676 SW 5th Ave Cell: 917-705-4264 Ontario, OR 97914 [email protected] (2) Page 7 of 60 November 16, 2018 TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ: Commission Meeting and Event Dates 2018 November 16 - Teleconference 10:00am to 3:00pm 1-877-848-7030 Participant passcode; 584309# 2019 December 7 – Teleconference 10:00am to 12:30pm 1-877-848-7030 Participant passcode; 584309# April 22 - (Monday) – Salem In person meeting Arts and Culture Advocacy Day is April 23. Please plan on traveling to Salem to attend the Commission meeting and Advocacy Day August 16 – TBD Spending plan and funding action Requested Action: Informational only For commission input/discussion For commission action Page 8 of 60 November 16, 2018 TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ: Executive Director Report Cultural Advocacy Coalition and Legislative Process Sue Hildick, the new Executive Director, will join us. CAC will update us on their policy/direction for the 2019-2021 biennium session. On August 13, I served on the Cultural Resource Economic Fund (CREF) review committee. The committee developed a list of organizations to support in the 2019-2021 biennium session for capital construction funding. The working list is attached. Arts and Culture Advocacy Day is on April 23, 2019. We are planning meetings to bookend the day. On April 22 we will have our Arts Commission board meeting, and the Cultural Trust will host representatives from all the County Coalitions for a summit. We are also having the Cultural Trust board meeting on April 24. The intention is to have the boards and Coalition members attend Arts and Culture Advocacy Day while in Salem for other meetings. Business Oregon The Executive Team held a series of meetings to develop an action report in response to the investigation. Additional meetings were held with Management Leadership Team and the entire Business Oregon staff to finalize the report. At the meeting I will hand out a summary of the activities for improving agency culture. We continue to work with the leadership of Business Oregon to implement the overall strategic plan. David Huff served on the Management Leadership Team, which has developed work plans based on actions in the strategic plan for the next several months. National Assembly of State Arts Agencies I attended the NASAA Assembly (conference) in Baltimore November 1-3. Highlight sessions include the Executive Directors peer, Research Affinity Group and Getting beyond Political Acrimony. The National Endowment for the Arts also presented, along with newly appointed Chairman Mary Anne Carter. This year was the first year in a long time that all 50 states and 4 of the 5 jurisdictions were present. Julie Vigeland attended as well; she is on the NASAA board and an affiliate of the Arts Commission. Her report of the conference is attached. Riki Saltzman, Oregon Folklife Network, was also in attendance; she attended the folk arts pre-conference and then the full conference. Page 9 of 60 Western States Arts Federation I attended the WESTAF Executive Directors Forum in Phoenix on October 1 and 2. The main focus was advocacy efforts in the 13 member states and our respective challenges and opportunities. The Executive Director of MASSCreative presented their nationally recognized advocacy campaign. The NEA presented regional specific information about some of their initiatives. Erin Graham, Chair of WESTAF, presented the strategic plan. The executive directors also discussed challenges in reducing types of grants. The expenditure for traveling the Executive Directors was covered by WESTAF. National Endowment for the Arts We submitted our National Endowment application by the September 28 deadline.. The full narrative is due every three years, with interim reporting in the other years. The narrative questions are focused on our strategic plan; we are restricted to nine pages for the narrative and one for the budget. The application is attached, which will be reviewed by a peer review panel. Cultural Trust The Trust is deeply into the fall fundraising campaign.