BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) E-Tender for service and repair of Engine Alternator sets at various Telephone Exchanges in CALICUT BA Tender no : BPE- 0070 /2020-21/01, Dtd at CLT the 06.10.2020 Phone: 0495-2772422 (Visit us at www. keralatelecom.com) 2 TABLE OF CONTENTS Section Title Page No. I NOTICE INVITING TENDER 3-7 II TENDER INFORMATION 7 III GENERAL SCOPE OF WORK 8-9 IV GENERAL TERMS AND CONDITIONS 10 -24 IV A E- Tendering instructions to Bidders 25 -30 V SPECIAL CONDITIONS OF CONTRACT 31 -33 VI UNDERTAKING AND DECLARATION 34 VII LETTER OF AUTHORISATION FOR ATTENDING BID OPENING 35 VIII GST DATA TO BE SUBMITTED BY VENDOR 36 IX TENDERER’S PROFILE 37 X BID FORM 38 XI CERTIFICATE OF NO NEAR RELATIVES IN BSNL 39 XII CERTIFICATE ON INTERNET DOWNLOADING 39 XIII REFUND OF EMD 40 XIV ADVANCE STAMPED RECEIPT 41 XV POWER OF ATTORNEY 42 XVI AGREEMENT FORMAT 43-44 XVII FINANCIAL BID 45-50 XVIII VENDOR MASTER FORM 51-52 XIX PERFORMANCE SE CURITY FORMAT 53-54 List of Annexure Annexure Description Page No. Annexure 1 Contact Details of Deployed Personnel 55 Annexure 2 Undertaking & Declaration of EPF 55 Annexur e 3 Undertaking & Declaration of ESI 56 Annexur e 4 Inventory for Zone I 57 -59 Annexure 5 Inventory for Zone II 59 -61 Annexure 6 Inventory for Zone III 62 -63 Signature of the bidder 3 BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) OFFICE OF THE GENERAL MANAGER TELECOM BSNL, CALICUT 673001 SECTION I NOTICE INVITING TENDER Tender no : BPE- 0070 /2020-21/01, Dtd at CLT the 06.10.2020 On behalf of GMT, BSNL, Calicut, Digitally Sealed Tenders are invited separately from well reputed and experienced agencies / firms/ contractors for repair of Engine Alternator sets at Telephone Exchanges in three zones of CALICUT BA, on call basis, for a period of one year. Name of ZONE Name of Estimated Value of EMD (in INR) area the BA Divisions work for ONE year wise ZONE I Calicut 9,60,816 INR 19,216 Kunnamangal am CALICUT ZONE II Badagara 9,82,354 INR 19,647 Koyilandy ZONE III Wayanad 6,59,075 INR 13,182 1. ELIGIBILITY OF BIDDER : 1) The Contractor satisfying the following conditions shall be eligible to bid: A. Average annual turnover during the last 3 years, ending 31st March of the previous financial year, should be at least 30% of the total estimated cost of the tender for the zone/zones he is bidding. AND B. i)BSNL enlisted contractors in Electrical category of respective class as per their tendering limits. OR ii) The manufacturer/authorized dealer/OEM of EA sets. The letter of authorization from manufacturer in original/photocopy attested by BSNL Executive shall be submitted OR iii) Experience of having successfully completed similar works (Maintenance work of EA sets) in Central Government / State Government/ Central Autonomous body/Central Public Sector Undertaking/State PSUs during last 7 years ending last day of month previous to the one in which applications are invited, should be any of the following. The documentary proof for this shall be submitted by the bidder, signed by Signature of the bidder 4 the authorized signatory of the company. In the case of BSNL, the certificate shall be obtained from an officer not below the rank of DE/AGM/EE(Ele). Three similar successfully completed works costing not less than the amount equal to 40% of the estimated cost put to tender. OR Two similar successfully completed works costing not less than the amount equal to 60% of the estimated cost put to tender . OR One similar successfully completed work costing not less than the amount equal to 80% of the estimated cost put to tender. Note 1. Estimated cost of zone wise shall be considered for evaluation of the eligibility criteria. Note 2. In case of any clarification required in respect of the eligibility documents uploaded, the original documents shall be produced to the tender accepting authority as per the requirement. 2. Schedule of invitation of tender 1 Description of work Maintenance of Engine Alternator sets at various Telephone Exchanges in three zones of CLT BA, on call basis, for one year Estimated cost of work (in Rs.) 26,02,245 /- Bid security (EMD) (Rs) 52 ,045 /- 2 Period of contract One year from the date of agreement, or completion of work put to tender whichever is earlier. However BSNL reserves the right to extend the tender for a further period up to one year duration 3 Online Sale of Document 20.11.2020 to 11.12.20 20 4 Time and last date of On line submission of Up to 1 3.00 Hrs on 11.12.20 20 Bid 5 Time and Date of Physical Submission of Up to 1 3.00 Hrs on 11.12.20 20 Technical Bid 6 Time and date of Bid opening At 14.3 0 hrs on 11.12.20 20 7 Cost of Bid document Rs 590/ - for GST registered vendors. 595/-(500 + 9 % SGST + 9% CGST+1% Flood Cess for unregistered vendors) Note 1: The quantity /no / Sites stated above are estimated and BSNL reserves the right to vary the quantity to the extent of -50 % to +50 % of specified quantity at the time of award of the contract i.e. APO without any change in unit price or other terms & conditions. Note 2: BSNL is empowered to increase / decrease the number of sites/manpower/instances at any point of time according to the requirement 3. Tender document can be obtained by downloading it from the website https://etender.bsnl.co.in/irj/portal or www.kerala.bsnl.co.in . The intending bidder can apply for Signature of the bidder 5 registration through the BSNL e-tendering portal by clicking on link “New Bidder? Apply for Access Authorization” and following the procedures. 4. The bidders shall furnish a declaration that “No addition/deletion/ modification have been made in the downloaded tender document being submitted and it is identical to the tender document appearing on Website”. 5. The intending bidder should pay EMD and Cost of tender form. DDs towards cost of tender document and EMD shall be drawn from any Nationalized / Scheduled Bank in favour of AO (Cash),O/o GMT, BSNL. CALICUT and payable at CALICUT. Requisition received by post /by courier service for sending Tender Form will not be accepted. Near relatives of the BSNL employees are prohibited from participation in the tender. The Tender which is not accompanied by the DDs for cost of Tender document and EMD shall be summarily rejected. However bidders having valid NSIC/MSME registration are exempted from the payment of Cost of Tender document / EMD. 6. BSNL reserves the right to reject any or all tenders without assigning any reason what so ever. BSNL reserves the right to award an additional work of 50% of total quantity and estimated cost of work mentioned in the tender. BSNL reserves the right to award any site to any contractor according to the priority of work. If any contractor fails to complete the work awarded within the stipulated time, BSNL reserves the right to award the work to other approved contractor, at the approved rate, based on performance. 7. The rate quoted should be excluding GST. Tender will not be accepted / received after expiry date and time. GMT CALICUT reserves the rights to reject any or all the tenders without assigning any reason whatsoever. 8. The bidders downloading the tender document are required to submit the prescribed tender fee amount through DD/Banker’s Cheque along with their tender bid failing which the tender bid shall be left archived unopened /rejected. The DD/ Banker’s Cheque shall be drawn from any Nationalised/Scheduled Bank in favour of AO(Cash), O/o the GMT,BSNL, Calicut-673001 and payable at Calicut. 9. The tender documents shall be issued free of cost to MSME/NSIC bidders on production requisite proof in respect of valid certification from MSME/NSIC for the tendered item. 10. A declaration to the effect that “No addition/deletion/ modification has been made in the downloaded tender document” is also to be attached with the tender document. 11. In case of any correction/addition/alteration/omission in the tender document, the tender bid shall be treated as non responsive and shall be rejected summarily. 12. The bids of bidders who failed to meet the contractual obligation in earlier tender of Kerala Circle will not be considered. 13. Availability of Tender document: i. Tender document shall be available for downloading as mentioned in NIT Table. ii. In case of tenders invited through e-tendering process physical copy of the tender document would not be available for sale. iii. Tender documents shall not be available for download on its submission/closing date. 14. Date and time of submission of Tender bids: i. As mentioned in NIT Table. ii. Note: In case the date of submission/opening of bid is declared to be holiday, date of submission/opening of bid will get shifted automatically to next working day at the same Signature of the bidder 6 scheduled time. Any change in bid submission/opening date due to any other unavoidable reasons will be notified through BSNL website and/or e-Tender portal and/or newspapers 15. Opening of Tender bids: As mentioned in NIT table 16. Place of opening of Tender bids: Authorized representative of bidders (i.e Vendor Organization) can attend the online Tender Opening Event (TOE) at the chamber of Assistant General Manager(Planning),O/o the GMT, BSNL, Calicut, Asokapuram,Calicut-1 where BSNL’s Tender Opening Officers would be conducting on online e- Tender opening.