ADMINISTRATION & FINANCE COMMITTEE MEETING AGENDA Wednesday, June 13, 2018 9:00 a.m. Hanson Bridgett 1676 North California Blvd., Suite 620 Walnut Creek, California *******NEW LOCATION***** The committee may take action on each item on the agenda. The action may consist of the recommended action, a related action or no action. Staff recommendations are subject to action and/or change by the committee. 1. Approval of Agenda 2. Public Communication 3. Approval of Minutes of May 9, 2018* 4. Closed Session: a.) Conference with Labor Negotiator-Pat Glenn (pursuant to Government Code Section 54957.6) Employee Organizations: Amalgamated Transit Union, Local 1605 Machinists Automotive Trades District Lodge No. 1173 Teamsters, Local 856 5. Open Session: Report of Action taken in Closed Session 6. CCCTA Investment Policy-Quarterly Reporting Requirement* 7. Adjustment to Non-Represented Administrative Employees Compensation* (Staff requests that the Committee forward to the Board of Directors for approval a 3% increase adjustment in compensation for Non-Represented Administrative Employees.) 8. Adoption of Gann Appropriations Spending Limitation for FY 2018-2019* (Staff requests that the Committee forward to the Board of Directors for approval the Gann appropriations spending limitation of $74,884,205 for FY 2018-19.) _____________________________________________________________________________________ *Enclosure **Enclosure for Committee Members ***To be mailed under separate cover ****To be available at the meeting. FY2017/2018 A&F Committee Keith Haydon, Jr.—Clayton, Laura Hoffmeister – Concord, Don Tatzin – Lafayette, Al Dessayer-Moraga 9. Revised Fiscal Year 2019 Draft Budget and Ten Year Forecast* (Staff requests that the Committee provide comments and forward the draft to the Board of Directors with a recommendation of approval to adopt the FY 2019 Budget following a public hearing.) 10. Review of Vendor Bills, May 2018** 11. Approval of Legal Services Statement, March 2018-Labor and General 12. Next Scheduled Meeting – July 11, 2018 13. Adjournment General Information Public Comment: Each person wishing to address the committee is requested to complete a Speakers Card for submittal to the Committee Chair before the meeting convenes or the applicable agenda item is discussed. Persons who address the Committee are also asked to furnish a copy of any written statement to the Committee Chair. Persons who wish to speak on matters set for Public Hearings will be heard when the Chair calls for comments from the public. After individuals have spoken, the Public Hearing is closed and the matter is subject to discussion and action by the Committee. A period of thirty (30) minutes has been allocated for public comments concerning items of interest within the subject matter jurisdiction of the Committee. Each individual will be allotted three minutes, which may be extended at the discretion of the Committee Chair. Consent Items: All matters listed under the Consent Calendar are considered by the committee to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a committee member or a member of the public prior to when the committee votes on the motion to adopt. Availability of Public Records: All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body, will be available for public inspection at 2477 Arnold Industrial Way, Concord, California, at the same time that the public records are distributed or made available to the legislative body. The agenda and enclosures for this meeting are posted also on our website at www.countyconnection.com. Accessible Public Meetings: Upon request, County Connection will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service so that it is received by County Connection at least 48 hours before the meeting convenes. Requests should be sent to the Assistant to the General Manager, Lathina Hill, at 2477 Arnold Industrial Way, Concord, CA 94520 or [email protected]. Shuttle Service: With 24-hour notice, a County Connection LINK shuttle can be available at the BART station nearest the meeting location for individuals who want to attend the meeting. To arrange for the shuttle service, please call Katrina Lewis – 925/680 2072, no later than 24 hours prior to the start of the meeting. Currently Scheduled Board and Committee Meetings Board of Directors: Thursday, June 21, 9:00 a.m., County Connection Board Room Administration & Finance: Wednesday, July 11, 10:00 a.m., Hanson & Bridgett, 1676 North California Blvd., Suite 620 Walnut Creek, CA 94596 Advisory Committee: TBA. County Connection Board Room Marketing, Planning & Legislative: Thursday, July 12, 9:30 a.m., Supervisor Andersen's Office, 3338 Mt. Diablo Blvd. Lafayette, CA 94549 Operations & Scheduling: Friday, July 6, 8:00 a.m. City of Pleasant Hill Offices, 100 Gregory Ln, Pleasant Hill, CA 94523 The above meeting schedules are subject to change. Please check the County Connection Website (www.countyconnection.com) or contact County Connection staff at 925/676-1976 to verify date, time and location prior to attending a meeting. This agenda is posted on County Connection’s Website (www.countyconnection.com) and at the County Connection Administrative Offices, 2477 Arnold Industrial Way, Concord, California Administration and Finance Committee Summary Minutes May 9, 2018 The meeting was called to order at 9:00 a.m. in Walnut Creek at 1676 North California Blvd., Suite 620. Those in attendance were: Committee Members: Director Al Dessayer Director Don Tatzin Director Keith Haydon Staff: General Manager Rick Ramacier Assistant General Manager Bill Churchill Chief Operating Officer Scott Mitchell Chief Financial Officer Erick Cheung Legal – Jessica Valenti Legal – Pat Glenn Bickmore Actuary – Kevin Watts Guests: Ralph Hoffman 1. Approval of Agenda- Approved. 2. Public Communication- Ralph Hoffman noted a slow trend of ridership increases in fixed route and slower than population because we have not had ridership training in many years in areas of multi-family housing. 3. Approval of Minutes of April 11, 2018- Approved. 4. Closed Session: a. Liability Claims (Government Code Section 54956.95) Claim against Central Contra Costa Transit Authority; Claimant: Nancy Walker b. Conference with Labor Negotiator-Pat Glenn (pursuant to Government Code Section 54957.6) Employee Organizations: Amalgamated Transit Union, Local 1605; Machinists Automotive Trades District Lodge No. 1173; Teamsters, Local 856 5. Open Session: Report of Action taken in Closed Session – Direction was provided to staff. 6. OPEB Actuarial Valuation – CFO Cheung and Mr. Watts provided a summary of the OPEB Actuarial Valuation Report which is required every two years by Governmental Accounting Standards Board (GASB) Statement No. 45. County Connection’s Unfunded Actuarial Accrued Liability (UAAL) as of June 30, 2018 is $4.3 million which is a decrease of $2.5 million since the last valuation. The primary reason for the decrease is favorable experience due to fewer new retirees electing coverage for themselves and/or their spouse and lower 2018 medical premiums than projected in the 2015 valuation which accounts for $1.4 million. An additional $0.9 million decrease is based on this favorable experience assumption for future retirees and spouses. The Annual Required Contribution (ARC) for FY 2018 is $588,345. However, County Connection gets credit under implicit subsidy of $100,568 for current employees, therefore the benefits paid to retirees and the trust should amount to $487,777. This amount is $142,223 less than the original FY 2018 Budget of $630,000. The ARC for FY 2019 is $606,839 and the amount net of credit paid to retirees and trust should be $486,319. The FY 2019 Proposed Budget presented in the prior month includes $667,265 based on preliminary information. The current version has been reduced by $180,946 to agree with the actuarial report. The A&F members discussed the actuarial report with Mr. Watts to gain a better understanding of the actuarial changes. The committee accepted the report and concurred with staff’s recommendation to contribute the ARC for FY 2018 and FY 2019 which was consistent with past practice. Finally, the committee agreed to forward the item to the Board of Directors as a consent item. 7. Fiscal Year 2019 Draft Budget and Ten Year Forecast – CFO Cheung reported that the FY 2019 Budget has been updated and proposes $39.5 million in operational expenses for fixed route and paratransit with revenues to offset these costs. County Connection’s main revenue source is TDA 4.0 funds from MTC; the budget proposes using $19.5 million which is $1.1 million more than MTC estimates we will receive next fiscal year of $18.3 million. This draft includes the following changes: a. STA Population revenue – CCTA allocated $3.9 million to County Connection which is an increase of $1.1 million in revenue in FY 2019. b. Lifeline revenue – CCTA is responsible for allocating the Lifeline funds and