UNITED NATIONS BC UNEP/CHW.11/INF/12/Rev.1 Distr.: General 26 July 2013 English only Conference of the Parties to the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and Their Disposal Eleventh meeting Geneva, 28 April–10 May 2013 Agenda item 4 (e) (i) Matters related to the implementation of the Convention: international cooperation, coordination and partnerships: Basel Convention Partnership Programme Revised guideline on environmentally sound testing, refurbishment and repair of used computing equipment Note by the Secretariat The annex to the present note contains the final revised guideline on environmentally sound testing, refurbishment and repair of used computing equipment. The guideline was revised in order to make it consistent with changes made to the glossary of terms in appendix I to the revised guidance document on the environmentally sound management of used and end-of-life computing equipment (UNEP/CHW.11/6/Add.1/Rev.1) as adopted by the Conference of the Parties at its eleventh meeting. The annex has not been formally edited. K1352729 211013 UNEP/CHW.11/INF/12/Rev.1 Annex ______________________________________________ PARTNERSHIP FOR ACTION ON COMPUTING EQUIPMENT PROJECT 1.1 GUIDELINE ON ENVIRONMENTALLY SOUND TESTING, REFURBISHMENT AND REPAIR OF USED COMPUTING EQUIPMENT Approved by the PACE Working Group – 17 February 2011 Revised – 10 May 2013 2 UNEP/CHW.11/INF/12/Rev.1 Acknowledgements The Partnership for Action on Computing Equipment (PACE) Working Group would like to express its appreciation for the efforts of the Project Group 1.1 in the preparation of the guideline on environmentally sound testing, refurbishment, and repair of used computing equipment. Members of this Project Group are identified on page 6 of this report. The previously approved Guideline on Environmentally Sound Refurbishment and Repair of Used Computing Equipment has been evaluated to reflect the practical situation. The PACE Working Group would like to express its appreciation to American Retroworks Inc, United States of America, HP Service Center, Nigeria, InterConnection, United States of America, RDC, United Kingdom of Great Britain and Northern Ireland, R&R Center, El Salvador, and Reclaimed Appliances Limited, United Kingdom of Great Britain and Northern Ireland, for evaluating the guideline and proposing revisions to the previously approved guideline. In addition, special thanks is extended to Co-chairs of the Project Group 1.1, Mr. Andy Howarth, United Kingdom Department of Environment, Food and Rural Affairs, Mr. Willie Cade, PC Rebuilders & Recyclers (PCRR) and Ms. Isabelle Baudin, Switzerland for their leadership in finalizing the guideline and for ensuring that all proposed changes and comments from the Project Group 1.1 participants and companies who evaluated the guideline have been reviewed and incorporated in the revised guideline where appropriate. This revised guideline reflects also changes made to the glossary of terms in appendix I to the revised guidance document on the environmentally sound management of used and end-of-life computing equipment as adopted by the Conference of the Parties to the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and Their Disposal at its eleventh meeting (document UNEP/CHW.11/6/Add.1/Rev.1). Finally the PACE Working Group would like to express its deep sadness at the passing of Mr. John Myslicki. John contributed immensely to the work of PACE in general and for the preparation of this guideline in particular. We have lost a friend and a colleague who always worked towards protecting the environment. His enthusiasm was and remains an inspiration for us to continue this work. 3 UNEP/CHW.11/INF/12/Rev.1 CONTENTS PROJECT GROUP PARTICIPANTS LIST .................................................................................................. 6 EXECUTIVE SUMMARY ............................................................................................................................ 7 1. INTRODUCTION .............................................................................................................................. 8 1.1 BACKGROUND ............................................................................................................................ 8 1.2. PURPOSE .................................................................................................................................... 9 1.3. USE OF THE GUIDELINE DOCUMENT.......................................................................................... 9 1.4. ENVIRONMENTALLY SOUND MANAGEMENT CRITERIA ............................................................ 9 2. FACILITY MEASURES TO SUPPORT ENVIRONMENTALLY SOUND MANAGEMENT (ESM) ............................................................................................................................................... 12 3. GUIDANCE APPLICABLE TO REFURBISHMENT AND REPAIR FACILITIES TO SUPPORT ENVIRONMENTALLY SOUND MANAGEMENT .................................................. 19 3.1 PROCESSING AND MANAGEMENT OF EQUIPMENT AND COMPONENTS DESTINED FOR RE-USE19 3.1.1 ESTABLISH POLICY FOR WHAT IS ACCEPTED INTO FACILITY ....................................... 22 3.1.2 RECEIVING INCOMING COMPUTING EQUIPMENT ......................................................... 22 3.1.3 DATA SECURITY AND DESTRUCTION ........................................................................... 23 3.1.4 DISASSEMBLY ............................................................................................................. 24 3.1.5 CLEANING USED COMPUTING EQUIPMENT .................................................................. 24 3.1.6 REPAIR ........................................................................................................................ 24 3.1.7 SEPARATION AND SEGREGATION OF WASTE GENERATED DURING THE REFURBISHMENT/ REPAIR PROCESS ............................................................................. 25 3.1.8 REFURBISHMENT ......................................................................................................... 25 3.1.9 REMANUFACTURING OF PRINTER CARTRIDGES ........................................................... 25 3.1.10 SOFTWARE USE ............................................................................................................. 25 3.1.11 TESTING OF EQUIPMENT AND COMPONENTS (HARDWARE) PRIOR TO REUSE TO ENSURE FULL FUNCTIONALITY ................................................................................................. 26 3.1.12 COSMETIC CONDITION OF EQUIPMENT AND COMPONENTS ........................................... 29 3.1.13 FINAL TESTING (HARDWARE AND SOFTWARE) ............................................................. 29 3.1.14 LABELLING/DOCUMENTATION FOR REFURBISHED AND REPAIRED COMPUTING EQUIPMENT .................................................................................................................. 29 3.1.15 STORAGE AND HANDLING1 OF USED COMPUTING EQUIPMENT AFTER REFURBISHMENT/ REPAIR ............................................................................................ 30 3.1.16 PACKAGING EQUIPMENT AND COMPONENTS FOR SHIPPING FOR DIRECT REUSE, OR REUSE AFTER REFURBISHMENT OR REPAIR ................................................................. 30 3.2 MANAGEMENT OF MATERIALS, COMPONENTS AND RESIDUALS DESTINED FOR RECYCLING OR DISPOSAL ...................................................................................... 31 4. GUIDANCE FOR THE MARKETING, DONATION AND REDEPLOYMENT OF REPAIRED AND REFURBISHED COMPUTING EQUIPMENT AND COMPONENTS .............................. 32 4.1 MARKETING ............................................................................................................................. 32 4.2 DONATIONS .............................................................................................................................. 32 4.2.1 MINIMUM SPECIFICATIONS ......................................................................................... 32 4.2.2 GOOD PRACTICE CASE STUDIES ................................................................................... 33 4.3 COMPLIANCE WITH IMPORT/EXPORT REQUIREMENTS ............................................................ 33 5. RECOMMENDATIONS ................................................................................................................. 34 5.1 RECOMMENDATIONS RELATING TO FACILITY MEASURES TO SUPPORT ENVIRONMENTALLY SOUND MANAGEMENT (ESM) ................................................................................................. 34 5.2 RECOMMENDATIONS RELATING TO THE REFURBISHMENT / REPAIR PROCESS ....................... 34 5.3 RECOMMENDATIONS RELATING TO MARKETING AND REDEPLOYMENT OF REFURBISHED/ REPAIRED COMPUTING EQUIPMENT ........................................................................................ 35 4 UNEP/CHW.11/INF/12/Rev.1 LIST OF FIGURES FIG. 1: FLOW DIAGRAM OF ENVIRONMENTALLY SOUND MANAGEMENT OF USED COMPUTING EQUIPMENT USED COMPUTING EQUIPMENT ........................................................................................................ 19 FIGURE 2 BELOW IS AN EXAMPLE FLOW CHART SHOWING THE ENVIRONMENTALLY SOUND REFURBISHMENT AND REPAIR PROCESS IN A TYPICAL FACILITY .................................................................................. 21 LIST OF ANNEXES ANNEX I GLOSSARY OF TERMS ....................................................................................................................