88216 Public Disclosure Authorized e‐Procurement Reference Guide Public Disclosure Authorized e-Procurement (e-GP), which is procurement of goods, works and services through internet-based information technologies is emerging worldwide with the potential to drive procurement reform, increase competition and promote integrity in public procurement. When properly designed, it can drastically reduce costs, facilitate information accessibility and reduce opportunities for corruption. This e-Procurement Reference Guide was created for the governments that are trying to embark on e- Procurement implementation agenda. This on-line resource is a compilation of the most useful publicly available on-line materials that cover various issues of e-Procurement implementation Public Disclosure Authorized Public Disclosure Authorized Contents Overview of e‐Procurement Reference Guide .............................................................................................. 5 I. THE SCOPE OF THIS E‐PROCUREMENT REFERENCE GUIDE .................................................................... 5 II. WHO IS IT FOR ....................................................................................................................................... 5 III. THE MATERIALS USED IN THIS E‐PROCUREMENT REFERENCE GUIDE ................................................. 5 IV. HOW THIS E‐PROCUREMENT REFERENCE GUIDE WORKS ................................................................... 5 V. OVERVIEW OF EACH SECTION .............................................................................................................. 5 e‐Procurement as a Tool for Promoting Transparency, Competition and Efficiency ................................... 8 I. THE ROLE OF E‐PROCUREMENT IN PROMOTING TRANSPARENCY, COMPETITION AND EFFICIENCY ... 8 II. BENEFITS FROM E‐PROCUREMENT INTRODUCTION ............................................................................ 9 III. CHALLENGES OF E‐PROCUREMENT IMPLEMENTATION ...................................................................... 9 Leadership, Change Management and Communications Strategy............................................................. 11 I. THE IMPORTANCE OF LEADERSHIP ...................................................................................................... 11 II. THE NEED FOR CHANGE MANAGEMENT ............................................................................................ 11 III. DESIGNING A COMMUNICATIONS STRATEGY: A NEW COMMUNICATION CHALLENGE ................... 12 Planning for e‐Procurement Implementation ............................................................................................ 14 I. THE RECOMMENDED STEPS ................................................................................................................. 14 II. DEVELOPMENT OF E‐GP IMPLEMENTATION STRATEGY ..................................................................... 15 III. THE NEED TO PLAN FOR BUYER AND SUPPLIER ACTIVATION ............................................................ 16 IV. THE CHANGING NATURE OF E‐PROCUREMENT ................................................................................. 16 Estimating Costs of e‐Procurement implementation ................................................................................. 18 I. COSTING METHODOLOGIES ................................................................................................................. 18 II. EXAMPLES OF COST REDUCTIONS ...................................................................................................... 19 Business Models for e‐Procurement Implementation................................................................................ 23 I.ES MAIN TYP OF BUSINESS MODELS USED ........................................................................................... 23 II. EXAMPLES OF DIFFERENT BUSINESS MODELS ................................................................................... 25 Legislation, Regulation and Policy............................................................................................................... 26 I. PUBLIC PROCUREMENT LAWS OVERVIEW ........................................................................................... 26 II. LEGAL TREATEMENT OF ELECTRONIC AUTHENTICATION AND E‐SIGNATURES .................................. 26 III. CHANGES IN DIGITAL SIGNATURES REQUIREMENTS ......................................................................... 28 IV. THE EU DPOLICY AN LEGISLATIVE FRAMEWORK FOR ELECTRONIC PUBLIC PROCUREMENT ........... 28 V. REGULATORY FRAMEWORK EXAMPLES FROM COUNTRIES ............................................................... 29 Functional and Non‐Functional Requirements ........................................................................................... 30 I. FUNCTIONAL REQUIREMENTS FOR IMPLEMENTATION PHASES AS DEFINED BY MDB ....................... 30 II. NON‐FUNCTIONAL REQUIREMENTS ................................................................................................... 31 III. OVERVIEW OF FUNCTIONAL REQUIREMENTS UNDER THE EU FRAMEWORK ................................... 31 Technologies and Applications ................................................................................................................... 33 I. E‐PROCUREMENT APPLICATIONS AND SYSTEMS: A QUICK OVERVIEW .............................................. 33 II. THE RESULTS OF E‐GP RESEARCH BY MDB'S WORKING GROUP......................................................... 33 III. TECHNOLOGY PLATFORMS ............................................................................................................... 34 IV. ENTERPRISE ARCHITECTURE ............................................................................................................. 34 V. RISK MANAGEMENT AND ANALYSIS .................................................................................................. 35 VI. SECURITY ISSUES ................................................................................................................................ 35 VII. OVERVIEW OF AUTHENTICATION TECHNIQUES ............................................................................... 36 VIII. DIGITAL SIGNATURES, PKI AND CERTIFICATION SERVICE PROVIDERS ............................................ 36 Standards .................................................................................................................................................... 38 I. OVERVIEW OF STANDARDS .................................................................................................................. 38 II. E‐CATALOGUES STANDARDS .............................................................................................................. 39 III. COMMON PROCUREMENT VOCABULARY (CPV) ............................................................................... 40 IV. UNSPSC GOODS AND SERVICES PRODUCT CODE .............................................................................. 40 V. E‐BUSINESS STANDARTIZATION BODIES ............................................................................................. 40 EU's e‐Procurement Initiatives ................................................................................................................... 43 I. OVERVIEW ............................................................................................................................................ 43 II. E‐PROCUREMENT PROCEDURES AS PER THE EU PROCUREMENT RULES AND REGULATIONS........... 44 III. THE E‐PROCUREMENT ON‐LINE FORUM: SHARING AND LEARNING FROM OTHERS ........................ 45 IV. PEPPOL: A PAN‐EUROPEAN PILOT AIMED TO FACILITATE THE EU‐WIDE INTEROPERABLE PUBLIC E‐ PROCUREMENT ....................................................................................................................................... 45 V. THE NEW CHALLENGES POSED BY THE TRANSITION TO E‐PROCUREMENT ...................................... 47 Overview of e‐Procurement Efforts in Various Countries .......................................................................... 48 I. REGIONAL OVERVIEW OF E‐PROCUREMENT ....................................................................................... 48 II. COUNTRY SPECIFIC OVERVIEW OF E‐PROCUREMENT ....................................................................... 48 III. ADAPTING KONEPS SYSTEM TO OTHER COUNTRIES ......................................................................... 49 Lessons Learned .......................................................................................................................................... 51 Training Resources Available through the World Bank Group ................................................................... 54 I. OVERVIEW OF TRAINING FOCUS AREAS .............................................................................................. 54 II. THE WORLD BANK INSTITUTE: DISTANCE LEARNING TRAINING RESOURCES .................................... 54 III. THE E‐DEVELOPMENT THEMATIC GROUP: DISTANCE LEARNING TRAINING RESOURCES ................ 54 IV. ICT TOOLKIT DEVELOPED BY THE WORLD BANK ............................................................................... 54 Overview of e‐Procurement Reference Guide I. THE SCOPE OF THIS E-PROCUREMENT REFERENCE GUIDE This on‐line e‐Procurement Reference Guide attempts to summarize and reference the materials in the area of e‐ Procurement that are publicly available on‐line. The Guide offers a mechanism