PUBLIC SUMMARY REPORT INITIAL RSPO CERTIFICATION ASSESSMENT SIME DARBY PLANTATION Sdn Bhd Management Unit SOU20 Batu Pahat, Johor, Malaysia Report Author Charlie Ross – Revised October 2010 [email protected] Tel: +61 417609026 BSi Group Singapore Pte Ltd (Co. Reg. 1995 02096‐N) BSi Management Systems Malaysia Sdn Bhd (Co.Reg. 804473 A) 3 Lim Teck Kim Road #10‐02 Suite 19.05 Level 19 Wisma Goldhill Singapore Technologies Building 65, Jalan Raja Chulan SINGAPORE 088934 50200 Kuala Lumpur Tel +65 6270 0777 MALAYSIA Fax +65 6270 2777 Tel +03 2032 2252 (Hunting Line) Email Soon Leong Chia: [email protected] Fax +03 2032 2253 www.bsi‐asia.com ii TABLE of CONTENTS Page No SUMMARY ............................................................................................................................................................... 1 ABBREVIATIONS USED ............................................................................................................................................. 1 1.0 SCOPE OF CERTIFICATION ASSESSMENT ..................................................................................................... 1–5 1.1 National Interpretation Used ....................................................................................................................... 1 1.2 Certification Scope ....................................................................................................................................... 1 1.3 Location and Maps ....................................................................................................................................... 1 1.4 Description of Supply Base ........................................................................................................................... 1 1.5 Date of Plantings and Cycle .......................................................................................................................... 1 1.6 Other Certifications Held ............................................................................................................................. 4 1.7 Organisational Information/Contact Person ................................................................................................ 4 1.8 Time Bound Plan for Other Management Units........................................................................................... 4 1.9 Area of Plantation ........................................................................................................................................ 4 1.10 Approximate Tonnages Certified ................................................................................................................. 4 1.11 Date Certificate Issued and Scope of Certificate .......................................................................................... 5 2.0 ASSESSMENT PROCESS .............................................................................................................................. 5–6 2.1 Certification Body ......................................................................................................................................... 5 2.2 Assessment Methodology, Programme, Site Visits ...................................................................................... 5 2.3 Qualifications of Lead Assessor and Assessment Team ............................................................................... 5 2.4 Stakeholder Consultation and List of Stakeholders Contacted .................................................................... 6 2.5 Date of Next Surveillance Visit ..................................................................................................................... 6 3.0 ASSESSMENT FINDINGS ............................................................................................................................ 6–17 3.1 Summary of Findings .................................................................................................................................... 6 3.2 Detailed Identified Nonconformities, Corrective Actions and Auditor Conclusions ........................................................................................ 15 3.3 Noteworthy Positive Components ............................................................................................................. 16 3.4 Issues Raised by Stakeholder and Findings with Respect to Each Issue ................................................................................................................... 16 3.5 Acknowledgement of Internal Responsibility ............................................................................................ 17 3.6 Formal Sign‐off of Assessment Findings ..................................................................................................... 17 LIST of TABLES 1 Mill GPS Locations ................................................................................................................................................... 1 2 Mill Supply Base ...................................................................................................................................................... 1 3 Age Profile of Palms................................................................................................................................................. 4 4 Estates and Areas Planted ....................................................................................................................................... 4 5 Approximate Tonnages Certified ............................................................................................................................. 4 LIST of FIGURES 1 SOU20 Location Map ............................................................................................................................................... 2 2 Chaah Estate Layout ................................................................................................................................................ 3 LIST of APPENDICES A Sime Darby Time Bound Plan B SOU20 RSPO Certificate Details C Certification Assessment Programme D List of Stakeholders Contacted E Objective Evidence for Closeout of Nonconformities Public Summary Report ‐ RSPO Certification Assessment Management Unit SOU20 Page 1 SUMMARY Interpretation (MY‐NI : 2008) of the RSPO Principles and Criteria : 2007. BSi Group Singapore Pte Ltd (BSi) has conducted an assessment of Sime Darby Plantation Sdn Bhd Management Unit SOU20 (SOU20) operations comprising One (1) mill, supply base, support services 1.2 Certification Scope and infrastructure. BSi concludes that SOU20 operations comply with the requirements of RSPO Principles & The scope of certification is the production from Chaah Criteria: 2007 and MY‐NI Indicators and Guidance : 2008. Palm Oil Mill that is sourced from Chaah and North Labis Estates at SOU20. The Initial Certification Assessment was conducted 26, 27 and 29 June 2009, but the submission of this Report to RSPO was delayed until the RSPO Executive Board agreed to the resolution of issues (May 2010) at Sime 1.3 Location and Maps Darby properties in Indonesia that affected Partial Certification compliance requirements. The Report was The SOU20 Chaah Mill and Estates are located at Batu further delayed in order for SOU20 to ensure closeout of Pahat, Johor (Figure 1). An additional map showing the Nonconformities assigned to Major Compliance details of Chaah Estate is also included (Figure 2). The Indicators. GPS location of the Mill is shown in Table 1. BSi recommends that SOU20 be approved as a producer of RSPO certified sustainable palm oil. Table 1: Mill GPS Location MILL LONGITUDE LATITUDE ABBREVIATIONS Chaah 102°59’ 47∙6772” 2°10’ 40∙8468” AMESU All Malayan Estates Staff Union BOD Biological Oxygen Demand CHRA Chemical Health Risk Assessment CPO Crude Palm Oil 1.4 Description of Supply Base DOE Department of Environment DOSH Department of Occupational Safety & Health The Chaah Mill supply base is the FFB from the two EFB Empty Fruit Bunch company owned Chaah and North Labis Estates. The FFB EIA Environmental Impact Assessment production from the Company owned Estates for the 01 EMS Environmental Management System July 2007 – 30 June 2008 reporting period is listed in FFB Fresh Fruit Bunch Table 2. HCV High Conservation Value HIRAC Hazard Identification Risk Assessment Control IPM Integrated Pest Management Table 2: Mill Supply Base LTA Lost Time Accident MAPA Malayan Agricultural Producers Association Source FFB (t) MPOA Malaysian Plantation Owners Association SOU20 Estates MPOB Malaysian Palm Oil Board Chaah 63,938 MY‐NI Malaysian National Interpretation North Labis 37,101 NUPW National Union of Plantation Workers OHSAS Occupational Health & Safety Assurance System TOTAL 101,039 OSH Occupational Safety & Health PK Palm Kernel POME Palm Oil Mill Effluent PPE Personal Protective Equipment QMS Quality Management System 1.5 Date of Plantings and Cycle R&D Research and Development SIA Social Impact Assessment The SOU20 Estates were developed in 1974 (Chaah) and SOP Standard Operating Procedure 1911 (North Labis). Oil palms were first planted in the SOU Strategic Operating Unit 1960s at North Labis and are in their third cycle and at SPKS Serikat Petani Kelapa Sawit (Oil Palm Chaah palms are in their second cycle. The age profile of Smallholders Association) the palms is shown in Table 3. North Labis Estate has TQEM Total Quality Environmental Management recently been replanted and the majority of