MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE February 18, 2020 9:00 am AGENDA Audio Recording Times Noted in Red (minutes:seconds) 1. Roll Call 00:00 2. Approval of Agenda 00:59 Page 1&2 3. Disclosure of Conflict of Interest Issues None 4. Approval of Minutes a. January 21, 2020 01:58 Page 3 b. January 23, 2020 02:35 Page 9 5. Business Arising from Minutes a. January 21, 2020 03:17 Page 3 b. January 23, 2020 04:49 Page 9 6. Presentations a. 9:05 am: Extinction Rebellion Kings-Hants 07:05 Page 13 b. 9:25 am: Valley REN Quarterly Update 49:48 Page 16 7. Administration a. Proclamation Request: Purple Day for Epilepsy 89:59 Page 17 b. Policy ADMIN-01-019: Nutrition and Healthy Eating Environment 91:43 Page 22 c. Financial Assistance with Safe Grad Activities 115:18 Page 27 d. Public Accessing of Meeting Manager Software - Demonstration 166:43 8. Finance & IT Services a. Customer Service SOP & Demo of Customer Relationship Management System 216:02 Page 29 b. School Food Program 231:30 Verbal c. General Operating Accountability Report (Period Ended December 31, 2019) 264:23 Page 39 d. Capital Accountability Report (Period Ended December 31, 2019) 269:45 Page 51 e. Potential Impacts of 5G Wireless Technology 289:20 Page 67 9. Information Session a. Information Session: Dangerous & Unsightly Process/Legislation (presentation) 310:25 10. Correspondence 332:22 a. 2020-02-03 Leyendekker School Development 332:42 Page 72 b. 2020-02-03 Chris d'Entremont MP West Nova Meeting Request 333:05 Page 73 c. 2020-02-03 Order of Nova Scotia Call for Nominations 333:25 Page 74 d. 2020-02-11 Bell Aliant re: Service Issues in East Dalhousie 333:48 Page 76 11. External Board/Committee Reports a. Annapolis Valley Trails Coalition Board 335:12 Page 78 b. Kings Point To Point Transit Society Board 335:34 Page 79 c. Landscape of Grand Pré Inc. Board 335:52 Page 80 d. Nova Scotia Federation of Municipalities Board 336:04 Page 81 e. Valley Regional Enterprise Network Liaison Oversight Committee 336:14 Page 88 f. Other: See Attached Table Page 90 12. Other Business: Special Olympics Canada 337:18; Kings Youth Council 338:07; Coldest Night of the Year 340:15; Firemen’s Banquet 340:56 13. Comments from the Public None Agenda Continued on Next Page COTW 2020/02/18 Page 1 MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE February 18, 2020 9:00 am AGENDA CONTINUED Audio Recording Times Noted in Red (minutes:seconds) 14. Closed Session 343:00 a. Approval of January 21, 2020 Closed Session Minutes b. Contract negotiations c. Litigation or potential litigation 15. Adjournment 347:04 COTW 2020/02/18 Page 2 MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE January 21, 2020 MINUTES Meeting Date A meeting of the Committee of the Whole was held on Tuesday, January and Time 21, 2020 at 9:00 am in the Council Chambers, Municipal Complex, Coldbrook, NS. 1. Attendance All Councillors were in attendance, with the exception of Mayor Muttart and Councillors Best and Spicer with notice. Councillor Allen arrived at 9:43 am. Councillor Hirtle left at 11:50 am. Deputy Mayor Lutz chaired the meeting. Results for Roll Call For 6 Against 0 District Name Results Mayor Peter Muttart - District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer - District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen - Also in attendance were: . Scott Conrod, Chief Administrative Officer . Rob Frost, Deputy Chief Administrative Officer . Greg Barr, Director, Finance & IT . Trish Javorek, Director, Planning & Inspections . Scott Quinn, Director, EPW, Lands & Parks . Janny Postema, Municipal Clerk/Recording Secretary On motion of Councillor Armstrong and Councillor Raven, that Mayor Muttart’s and Councillors Allen’s, Best’s and Spicer’s absence from the January 21, 2020 Committee of the Whole meeting be excused. Motion Carried. Results For 6 Against 0 District Name Results Mayor Peter Muttart - District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer - District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen - COTW 2020/02/18 Page 3 Committee of the Whole 2 January 21, 2020 2. Approval of Agenda Deputy Mayor Lutz noted that item 6b, Information Session: Intermunicipal Cooperation, would be deferred to the January 23, 2020 Committee of the Whole meeting and that the closed session would be moved up to follow the Annapolis Valley Trails Coalition presentation. On motion of Councillor Hirtle and Councillor Winsor, that Committee of the Whole approve the January 21, 2020 agenda as amended. Motion Carried. Results For 6 Against 0 District Name Results Mayor Peter Muttart - District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer - District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen - 3. Disclosure of Conflict of No Conflict of Interest issues were declared. Interest Issues 4. Approval of Minutes 4a. December 12, 2019 On motion of Councillor Winsor and Councillor Hirtle, that the minutes of the Committee of the Whole meeting held on December 12, 2019 be approved as circulated. Motion Carried. Results For 6 Against 0 District Name Results Mayor Peter Muttart - District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer - District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen - 4b. December 17, 2019 On motion of Councillor Hirtle and Councillor Hodges, that the minutes of the Committee of the Whole meeting held on December 17, 2019 be approved as circulated. Motion Carried. COTW 2020/02/18 Page 4 Committee of the Whole 3 January 21, 2020 Results For 6 Against 0 District Name Results Mayor Peter Muttart - District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer - District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen - 5. Business Arising from Minutes 5a. December 12, 2019 There was no business arising from the December 12, 2019 minutes. 5b. December 17, 2019 There was no business arising from the December 17, 2019 minutes. 6. Presentations 6a. Annapolis Valley Trails Beth Pattillo, Board Chair, and Rick Jacques, Trail Coordinator, provided a Coalition: Harvest Moon presentation and responded to Councillors’ questions. Trailway It was noted that Councillor Allen arrived at 9:43 am. On motion of Councillor Hirtle and Councillor Raven, that Committee of the Whole receive the Annapolis Valley Trails Coalition presentation for information. Motion Carried. Results For 7 Against 0 District Name Results Mayor Peter Muttart - District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer - District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For 6b. Information Session: Deferred to the January 23, 2020 Committee of the Whole meeting. Intermunicipal Cooperation 13. Closed Session On motion of Councillor Hirtle and Councillor Raven, that Committee of the Whole move into closed session in accordance with Sections 22 (2) (e) and (f) Municipal Government Act: contract negotiations and litigation or potential litigation. COTW 2020/02/18 Page 5 Committee of the Whole 4 January 21, 2020 Motion Carried. Results For 7 Against 0 District Name Results Mayor Peter Muttart - District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer - District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For Committee of the Whole moved into closed session at 9:45 am and recessed at 10:00 am for a funding announcement by Minister Leo Glavine regarding the Kings Transit Authority. Committee of the Whole returned to the closed session at 10:35 am and returned to open session at 11:50 am. It was noted that Councillor Hirtle left at 11:50 am. 7. Administration 7a. CAO Objectives The CAO presented the revised CAO 2020-21 Objectives as attached to Fiscal 2020-21 the January 21, 2020 Committee of the Whole agenda. On motion of Councillor Hodges and Councillor Armstrong, that Committee of the Whole recommend Council approve the CAO Objectives Fiscal 2020-21 as presented on January 21, 2020, including comments made by Councillors on January 21, 2020. Motion Carried. Results For 6 Against 0 District Name Results Mayor Peter Muttart - District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle - District 4 Martha Armstrong For District 5 Paul Spicer - District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For 8. Information Technology Services 8a. Update on Council Chad West, Manager of Information Technology, presented the Briefing as Chambers Acoustics attached to the January 21, 2020 Committee of the Whole agenda and COTW 2020/02/18 Page 6 Committee of the Whole 5 January 21, 2020 responded to Councillors’ questions. 9. Correspondence Deputy Mayor Lutz provided an overview of the correspondence as attached to the January 21, 2020 Committee of the Whole agenda.