Town Board of Trustees Tuesday, August 8, 2017 Public Meeting Room / Eagle Town Hall 200 Broadway Eagle, CO This agenda and the meetings can be viewed at www.Townofeagle.org. Meetings are also aired online at https://vimeo.com/channels/Townofeagle/. Times listed are approximate and are subject to change. 6:00 PM – REGULAR MEETING CALLED to ORDER PUBLIC COMMENT - Citizens are invited to comment on any item not on the Agenda subject to a public hearing. Please limit your comments to five (5) minutes per person per topic, unless arrangements have been made for a presentation with the Town Clerk. PRESENTATION (15 minutes) 1. Nathan Lehnert, Eagle County Animal Control – Funding and Service Increases 2. Michael Wall, Sylvan Lake State Park – Sylvan Lake State Park Management Plan CONSENT AGENDA Consent agenda items are routine Town business, items which have received clear direction previously from the board, final land use file documents after the public hearing has been closed, or which do not require board deliberation. (5 Minutes) 1. Minutes –July 25, 2017 2. Payroll and Bill Paying July 2017 ACTING TOWN MANAGER, ATTORNEY AND STAFF UPDATES (90 minutes) 1. Acting Town Manager a. Introduction - Russ Thrasher, Building Official b. Staff Updates c. Outdoor Event Noise Complaints i. *Optional* Executive Session to hold a conference with the Town’s attorney to receive legal advice on specific legal questions, pursuant to CRS §24-6-402(4)(b). d. Strategic Plan Update 2. River Park Update, Colleen Kaneda NV5 3. Recruitment Advisor Hiring Committee a. Finalists Discussion and Selection SGR Bill Efting GovHR 4. Department Staff Reports 5. Town Attorney NEW BUSINESS (30 Minutes) 1. License Authority - Sweet Leaf Pioneer Renewal of Medical Marijuana Center License and Medical Marijuana Center Cultivation/Optional Premises (Staff report recommending approval) Page 1 of 241 LAND USE (25 minutes) Project: Commercial General Zone District Text Amendment File #: LURA17-04 Applicant: Town of Eagle Location: All CG properties in the Town of Eagle Staff Contact: Morgan Landers, Assistant Town Planner Request: Add “Kennels” as a Special Use in the Commercial General Zone District 2. Project: Wanderlust Dog Ranch Special Use Permit & Development Review File #: SU17-05 & DR17-03 Applicant: Jason Hershman Location: 11 Eagle Park East Drive Staff Contact: Morgan Landers, Assistant Town Planner Request: Special Use Permit for Kennel in Commercial General Zone District and Minor Development Permit for Expansion of Commercial Space to Add Overnight Accommodations for Dogs at Current Dog Daycare Facility OLD BUSINESS (15 Minutes) 1. Coordinated Election with Eagle County, November 7, 2017 a. Draft Resolution Municipal Excise Tax on retail Marijuana Cultivation Sales – Ed Sands b. Draft Resolution Opt Out of SB 05-152 (Broadband) – Ed Sands c. IGA with Eagle County Coordinated Election (Due August 25th) BOARD DISCUSSION and FUTURE AGENDA ITEMS (15 Minutes) 1. Mayor’s Update a. Sister City Concept b. Proposed Worksession for August CORRESPONDENCE 1. Vail Valley Partnership 2017 Economic Development Memo 2. Vail Valley Partnership MyPartner Career Network 3. Vail Valley Partnership 2017 Workforce Survey Report ADJOURN (9:00 P.M.) I hereby certify that the above Notice of Meeting was posted by me in the designated location at least 24 hours prior to said meeting. _______________ Jenny Rakow, CMC Town Clerk 2 | Page Page 2 of 241 Page 3 of 241 TOWN OF EAGLE BOARD MEETING August 8, 2017 Eagle County Animal Shelter & Services has been approved by the Board of County Commissioners to hire two officers and one part time kennel tech before the end of this year. We are requesting increases to the Town of Eagle’s Contract over the next three years until you are paying an equal share of the Field Services Costs by 2020 according to population. By 2020 county will be paying approximately 50% of Field Services costs plus the remaining cost for our department. The total will come to approximately 68% of the total budget or $605,000 depending on income made through fees and fines collected. - Breakdown of Costs - County staff considered many methodologies to determine how to allocate Field Services’ costs in an equitable manner. It was determined that town population provided the best proxy. TOWN OF EAGLE - COUNTY - AGENCY SHARED 2017 Town of Eagle Cost $21,600 / 2017 Cost for ECAS is $657,000 = 3.3% CALCULATION = TOWN POPULATION / COUNTY POPULATION x FIELD SERVICES ESTIMATED BUDGET Town of Eagle Population / County Population = 12.4% Field Services Cost = $510,000 x 12.4% = $63,240 2018 = $35,480 / 2019 = $49,360 / 2020 = $63,240 - Expected Field Service Increases - Staffing from 8 hour days to 10-12 hour days Increased response to after-hours calls Improved documentation and reporting Quicker response during daytime hours Safer community - Other Options - Contract for sheltering only $25,000 Page 4 of 241 MINUTES Town Board of Trustees Tuesday, July 25, 2017 6:00 P.M. Public Meeting Room / Eagle Town Hall 200 Broadway, Eagle, CO This agenda and the meetings can be viewed at www.townofEagle.org. Meetings are also aired online at https://vimeo.com/channels/townofEagle/. The following is a condensed version of the proceedings as written by Jenny Rakow. TRUSTEES PRESENT STAFF Anne McKibbin, Mayor Ed Sands, Town Attorney Andy Jessen Tom Boni, Acting Town Manager Matt Solomon Morgan Landers, Assistant Planner Kevin Brubeck Lynette Horan, Human Resources Manager Scott Turnipseed Jenny Rakow, Town Clerk Paul Witt Dusty Walls, Public Works Director Mikel “Pappy” Kerst Frederick Tobias, Town Engineer Vern Brock, Interim Engineer Jeremy Gross, Special Event Coordinator Joey Staufer, Chief of Police Ryan Loebach Caroline Bradford Colleen Kaneda, NV5 6:00 PM – REGULAR MEETING CALLED to ORDER PUBLIC COMMENT - Citizens are invited to comment on any item not on the Agenda subject to a public hearing. Please limit your comments to five (5) minutes per person per topic, unless arrangements have been made for a presentation with the Town Clerk. Kym Rock, Fight Like a Girl and managers from 7 Hermits and Brush Creek Saloon requested to hold an event at the Brush Creek Pavilion for a fundraiser and community get together. The request is to waive the fees to use the facility for this event. Board agreed to waive the facility fees for this event. CONSENT AGENDA Consent agenda items are routine Town business, items which have received clear direction previously from the board, final land use file documents after the public hearing has been closed, or which do not require board deliberation. Page 5 of 241 Minutes – July 11, 2017 and July 17, 2017 MOTION: Trustee Witt motioned to approve the consent agenda. Motion was seconded and PASSED unanimously. (Trustee Kerst abstained from approval of Minutes from July 11th) ACTING TOWN MANAGER, ATTORNEY AND STAFF UPDATES Tom Boni announced the following new staff: Jess Klahr and Joshua Sanders in our Police Department, Debbie Fibkins our new administrative assistant in Public Works and Russell Thrasher our new Building Official. Tom Boni updated the board on “Share the Road” signs that will be placed on Brush Creek Road by Eagle County. First and Second Quarter Budget to Actual Report, Jill Ewing Finance Director. Jill gave overview of staff report and financials included in the Board packet. Board requested that financial information continue on the quarterly schedule proposed. Special Events Recap, Jeremy Gross Special Events Coordinator. Jeremy provided the board event recap and preliminary budget information. Town Attorney no update. NEW BUSINESS Audit Report, Roger Maggard, Hays, Maggard & Hood, P.C. Roger provided the Board with audit overview and recommendations. There were no issues or concerns and Mr. Maggard requested motion to approve the audit as presented. Trustee Turnipseed inquired about recording of open space assets. MOTION: Trustee Brubeck motioned to accept the 2017 Audit as presented by Hays, Maggard & Hood, P.C. Motion was seconded and PASSED unanimously. Water Plant Investment Fee Increase Proposal (Tap Fees), Tom Boni Acting Town Manager and Town Staff. Tom Boni presented this item and provided update of public comments received. The staff recommendation was to increase tap fees to $12,256 with a 3% annual increase thereafter, proposed adoption at the August 8th board meeting with the fees due at building permit application. Additional discussion options related to pre-payment, the increase of construction and building code costs and its affect on affordability, non-potable irrigation systems and potential for discounts on tap fees, adjustments to EQR table of equivalents to review, balance and incentivize density and water conservation. Since the initial tap fee and rate study was prepared by SGM, the Town has received additional and significant deposits into the water fund. Discussion regarding the need to recalculate the fee study based on current numbers. In addition, there was a desire to reconsider wholesale fixed assets and value of water rights for the purposes of calculating replacement costs and effect on proposed rates. Of note was the tap fees are not factored into the repayment of the loan we are seeking to finance the new plant. While tap fee revenues can be used to pay towards the loan, it is not a reliable revenue stream. Mayor McKibbin opened this item for public comment. July 25, 2017 Town Board Meeting 2 | P a g e Page 6 of 241 Brad Hagedorn Eagle. EQR rate and schedule are different but currently there is no gradation between small units and single family homes. This would have major impacts. Eric Eves Creekside Development and builder in Eagle. Requested the Board consider a sliding scale for EQRs and credit for non-potable systems. Keep the momentum. Bruce Hagedorn. Sliding scale for EQRs would encourage and incentivize affordable housing. Mick Daly. Broad business perspective we feel the same regarding what has been said regarding incentivizing.