Your Wedding at DAKOTA EVENT CENTER.COM 716 LAMONT ST | ABERDEEN, SD 57401 Dear Wedding Planners, The Dakota Event Center featuring Mavericks Steak & Cocktails, the Holiday Inn Express Hotel & Suites and the Hampton Inn & Suites of Aberdeen is pleased to have the opportunity to host your special day. Lodging provided by: Catering by: Lodging Lodging Holiday Inn Express Hotel & Suites Hampton Inn Hotel & Suites www.hiexpress.com/aberdeensd www.hamptoninn.com (605) 725-4000 (605) 262-2600 For Reservations: For Reservations: 800-HOLIDAY 800-HAMPTON 3310 7th Ave SE 3216 7th Ave SE Aberdeen, SD 57401 Aberdeen, SD 57401 We are Aberdeen’s finest hotels featuring over 150 deluxe non-smoking sleeping rooms and suites between the two properties. Both hotels are connected by enclosed walkways to the event center which houses Mavericks Steak & Cocktails. All of our rooms feature comfortable pillow top king or queen beds, spacious work areas, free high-speed wireless internet, 37’’ high-definition LCD televisions, in-room coffee makers and complimentary hot breakfast. We also have rooms with whirlpool suites for those special occasions. Both hotels have fitness rooms, business centers and pool areas, with the Holiday Inn Express showcasing a 150 foot waterslide in the water park. The hotels are located on Aberdeen’s east side on Highway 12 across from the Lakewood Mall and Target, Wal-Mart and Culver’s Restaurant are all within walking distance. Storybook Land in Wylie Park, Lee Park Golf course and Rolling Hills Golf course are also just a few short minutes from the hotels. You will be able to block rooms at each of the hotels to accommodate all of your guests. All unfilled rooms in the room block will be released 30 days prior to the event. For more information please contact Group Sales. Event Center Floor Plan The Dakota Event Center is Aberdeen’s newest and largest state-of-the-art event center featuring over 24,000 square feet. We are able to accommodate all sizes of events up to 2000 people. The breakout of our facility is as follows: Event Seating Occupancy Area Concert/Theater Classroom Banquet Tables Round Tables Size (Chairs only) (Tables on one side) (8 people) (8 people) Prefunction Area 540 200 280 248 41x94 James River 103 56 64 48 23x32 Rushmore 104 56 64 48 23x33 Missouri River 119 56 64 48 23x41 Ringneck 103 56 64 48 23x32 Gold Rush 439 236 256 208 42x74 Dakota 914 492 528 496 74x93 Total 2,340 1,226 1,696 1,144 All seating is approximate. Numbers will change with the addition of dance floor, head table, podium, and buffet tables. DAKOTA EVENT CENTER.COM 605-262-2600 W To Hampton Inn OM C . R E NT E C NT E James V RingneckHall 3 Hall 4 E River 605-262-2600 Hall 1 Hall 2 7th Ave SE AKOTA Dakota Gold Rush D MissouriHall 6 Hall 5 Rushmore S River N Prefunction To Holiday Inn Express E Maverick’s Steak & Cocktails Lamont St. Event Center Floor Plan Lodging Policies Policies CONTRACTS The renter will be required to sign a Wedding Contract and an Event Order Contract (which contains your final menu). The Wedding contract will be signed at the time of booking to secure your event space and the Event Order contract will be signed when your menu is finalized. GUEST COUNT Final guest count is due 72 hours prior to the event date. Final guest count for special order food items are due three (3) weeks prior to the event date. Any changes made after this date may result in extra charges and may not be able to be accommodated. For buffet style, we will set up and prepare 5% over your guarantee count at no additional cost to you. For plated meals, the host will be billed for the guaranteed number of guests or the actual number of guests served, whichever is greater. MENU SELECTION All event order contracts must be submitted no later than three (3) weeks prior to the event date. Menu prices are subject to change and will be locked in when you sign your event order contract. You have the option to sign the event order contract up to six (6) months prior to the event date. Any changes made after the event order contract has been signed may result in extra charges and will require a new event order contract to be signed. Entrée selection on all served events is limited to two items unless pre-approved by the Head Chef. FOOD & BEVERAGE POLICY All food and drinks must be purchased through Mavericks Steak & Cocktails with the exception of mints, cake and punch. Due to state health code, no leftover food will be allowed to be removed from the premises. All food will be prepared and ready to be served at the time requested by the hosting party. If the hosting party is not ready to eat at time specified, Mavericks Steak & Cocktails will guarantee the quality of food for up to 30 minutes after the agreed starting time and will not be held responsible for loss of food quality after that time. Bartenders are required for all cash and host bars. If bar sales are less than $250.00, a fee of $75.00 per bartender will be applied to the final bill. Last call for alcohol is 1:00 am. All food and beverage prices will be charged 7% sales tax and an 18% service fee. No alcohol will be purchased or consumed by anyone under the age of 21 or anyone who appears to be intoxicated. Violators will be asked to leave the premises and could result in the termination of alcohol sales at the event and Aberdeen authorities will be called. DAKOTA EVENT CENTER.COM 605-262-2600 Policies Policies DEPOSIT & PAYMENT SCHEDULE At time of booking – A signed wedding contract and a deposit of half the room rental fee is due to secure your space 60 days prior to event date – A deposit of 25% of the estimated food cost is due. -If the event order contract is signed more than 60 days prior to the event date, a deposit of 25% of the estimated food cost is due at that time. 3 weeks prior to event date – The event order contract is due if not already submitted. 72 hours prior to event date – Final guest count is due. All deposits are non refundable if the event is canceled six (6) months or less prior to the event date. We accept Cash, Cashier’s Check, Money Order or Credit Card. DAMAGE POLICY The Dakota Event Center is a non smoking facility. In the event that a guest is found smoking or damage is found as a result of smoking, it will result in a $300 fine and the cost of replacement will be billed to the hosting party. In the event that there is damage to the facility, linens, equipment, or any additional cleaning is needed associated with your event, it will be billed directly to the hosting party. Damaged property will be billed as a cost to replace and cleaning will be billed at $15.00 per person/hour. LIABILITY The renter assumes full responsibility for any injury, theft, loss or damages to its guests, the guests’ property, to The Dakota Event Center or any third party. The Dakota Event Center assumes no responsibility for any injury or loss or damage resulting from the event. The Dakota Event Center will not assume any responsibility for damage or loss of merchandise or articles left in the banquet facility. Any and all articles including decorations need to be taken with you before vacating the banquet facility the night of your event unless prior arrangements have been made. WEATHER Weather in South Dakota can be unpredictable. The Dakota Event Center cannot be held responsible for inclement weather the day of the event. DAKOTA EVENT CENTER.COM 605-262-2600 Policies Policies ROOM RENTAL Your room rental will include the following items: Set-up and tear down of the tables, chairs, linens, china, flatware, glassware, staging of the head table, serving trays and bowls for nuts and mints, punch bowl, ladle, cake and punch table. A complimentary room for gift opening is also included upon request and availability. Music may play until 1:00 a.m. The room must be vacated and all personal belongings removed by 2:00 a.m. DECORATING GUIDELINES The Dakota Event Center does not allow our guests to use staples, nails or duct tape to hang decorations. We also prohibit the use of confetti, rice, bird seed, smoke and fog machines inside the building. If you have any questions about decorating or allowed items, please inquire with the manager. Guests of The Dakota Event Center will be responsible for all decorations and decorating. TABLE LINENS & NAPKINS The Dakota Event Center will provide complimentary champagne-colored table linens and napkins. Additional colors are available upon request and carry a charge of $.25 for each napkin, $1.50 for each table cloth and requires 3 weeks notice. Please inquire with the manager for additional colors. Additional Services Dance Floor $75.00 Cake Cutting $25.00 Cake Serving $25.00 Punch Serving $25.00 Flip Chart $20.00 TV/DVD $20.00 Projector $20.00 LCD Projector $20.00 Podium with Microphone $15.00 Risers (each) $15.00 Projector Screen $10.00 Easel $10.00 Wireless Microphone $5.00 Wireless Internet Included DAKOTA EVENT CENTER.COM 605-262-2600 Wedding Planning Guide Wedding Planning Guide WEDDING PARTY INFORMATION Bride’s Name: Groom’s Name: Address: Address: Phone: Phone: WEDDING DETAILS Date: Time: Ceremony Location: Number of Expected Guests: Arrival time of Wedding Party: Wedding Colors/Accent Details: SETUP Please confirm with the manager what time the room will be available for the decorating and music setup.