SAFETY, SECURITY, AND TRANSIT PLANNING AND OPERATIONS Friday, April 21, 2017 12:00 P.M. or immediately following the adjournment of the VTA Board of Directors Workshop/Special Meeting PLEASE NOTE CHANGE IN MEETING DATE, TIME, AND LOCATION Board of Supervisors’ Chambers 70 West Hedding Street San Jose, CA AGENDA CALL TO ORDER 1. ROLL CALL 2. PUBLIC PRESENTATIONS: This portion of the agenda is reserved for persons desiring to address the Committee on any matter not on the agenda. Speakers are limited to 2 minutes. The law does not permit Committee action or extended discussion on any item not on the agenda except under special circumstances. If Committee action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing. 3. ORDERS OF THE DAY 4. ACTION ITEM -Conduct voting to determine the Committee’s vice chairperson for calendar year 2017. CONSENT AGENDA 5. ACTION ITEM - Approve the Regular Meeting Minutes of November 3, 2016. 6. ACTION ITEM - Approve the Regular Meeting Minutes of February 16, 2017. 7. ACTION ITEM -Approve the 2017 Safety, Security, and Transit Planning and Operations (SSTPO) Committee Meeting Schedule. Santa Clara Valley Transportation Authority Safety, Security, and Transit Planning and Operations April 21, 2017 REGULAR AGENDA 8. ACTION ITEM -Recommend that the VTA Board of Directors adopt the Final VTA Transit Service Plan. 9. INFORMATION ITEM -Receive a report on VTA's Interagency Services. OTHER ITEMS 10. Receive a report on the March 2017 Monthly Ridership and Fare Revenue Performance. (Verbal Report) 11. Receive a report of VTA's Safety and Security Programs. (Verbal Report) Downtown Light Rail Safety Bus Stop Safety 12. Items of Concern and Referral to Administration. 13. Review Committee Work Plan. (Evans) 14. Committee Staff Report. (Evans) 15. Chairperson's Report. (Chavez) 16. Determine Consent Agenda for the May 4, 2017, Board of Directors Meeting. 17. ANNOUNCEMENTS 18. ADJOURN In accordance with the Americans with Disabilities Act (ADA) and Title VI of the Civil Rights Act of 1964, VTA will make reasonable arrangements to ensure meaningful access to its meetings for persons who have disabilities and for persons with limited English proficiency who need translation and interpretation services. Individuals requiring ADA accommodations should notify the Board Secretary’s Office at least 48-hours prior to the meeting. Individuals requiring language assistance should notify the Board Secretary’s Office at least 72-hours prior to the meeting. The Board Secretary may be contacted at (408) 321-5680 or [email protected] or (408) 321-2330 (TTY only). VTA’s home page is www.vta.org or visit us on www.facebook.com/scvta. (408) 321-2300: 中文 / Español / 日本語 / 한국어 / tiếng Việt / Tagalog. Disclosure of Campaign Contributions to Board Members (Government Code Section 84308) In accordance with Government Code Section 84308, no VTA Board Member shall accept, solicit, or direct a contribution of more than $250 from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency. Any Board Member who has received a contribution within the preceding 12 months in an amount of more than $250 from a party or from any agent or participant shall disclose that fact on the record of the proceeding and shall not Page 2 Santa Clara Valley Transportation Authority Safety, Security, and Transit Planning and Operations April 21, 2017 make, participate in making, or in any way attempt to use his or her official position to influence the decision. A party to a proceeding before VTA shall disclose on the record of the proceeding any contribution in an amount of more than $250 made within the preceding 12 months by the party, or his or her agent, to any Board Member. No party, or his or her agent, shall make a contribution of more than $250 to any Board Member during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law. All reports for items on the open meeting agenda are available for review in the Board Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday, and Wednesday prior to the meeting. This information is available on VTA’s website at http://www.vta.org and also at the meeting. NOTE: THE BOARD OF DIRECTORS MAY ACCEPT, REJECT OR MODIFY ANY ACTION RECOMMENDED ON THIS AGENDA. Page 3 4 Date: March 21, 2017 Current Meeting: April 21, 2017 Board Meeting: N/A BOARD MEMORANDUM TO: Santa Clara Valley Transportation Authority Safety, Security, and Transit Planning and Operations THROUGH: General Manager, Nuria I. Fernandez FROM: Board Secretary, Elaine Baltao SUBJECT: Elect Standing Committee Vice Chairperson for 2017 Policy-Related Action: No Government Code Section 84308 Applies: No ACTION ITEM RECOMMENDATION: Conduct voting to determine the Committee’s vice chairperson for calendar year 2017. BACKGROUND: The VTA Administrative Code has established board standing committees to review items in detail and provide recommendations to the full Board on matters within their respective assigned areas of responsibility. The five board standing committees are: Administration and Finance (A&F); Congestion Management Program and Planning (CMPP); Governance and Audit (G&A); Capital Projects Oversight Committee (CPOC); and Safety, Security, and Transit Planning and Operations (SSTPO). As part of their duties, the Board chairperson and vice chairperson serve in those same positions for the Governance & Audit Committee. The Administrative Code specifies that the Board chairperson annually nominates for Board approval the members and chairpersons for all standing committees of the Board except for Governance & Audit. The Board approves these appointments at its first meeting of the calendar year. Standing committee chairpersons serve a one-year term of office coinciding with the calendar year. 4 DISCUSSION: The Board Rules of Procedure Code requires each standing committee except for Governance & Audit to, at its first meeting of the calendar year, elect from its membership a vice chairperson for the year. The vice chairperson performs the duties of the chairperson in the event of the chairperson’s absence or inability to act, and while so acting has all the authority of the chairperson. The vice chairperson position serves a one-year term, which coincides with the calendar year and the committee chairperson’s term. The vice chairperson is eligible for election to successive terms and only members, not alternates, are eligible to serve. The affirmative vote of a majority of the total authorized committee membership (four Directors for CPOC and three for the other standing committees) is required to elect the vice chairperson. The term of office for the newly elected vice chairperson commences immediately following completion of the voting. FISCAL IMPACT: There is no financial impact. Prepared by: Stephen Flynn, Advisory Committee Coordinator Memo No. 5959 Page 2 of 2 5 Transit Planning & Operations Committee Thursday, November 3, 2016 MINUTES CALL TO ORDER The Regular Meeting of the Transit Planning and Operations (TP&O) Committee was called to order at 3:02 p.m. by Chairperson Khamis in Conference Room 157, County Government Center, 70 West Hedding Street, San Jose, California. 1. ROLL CALL Attendee Name Title Status Johnny Khamis Chairperson Present Jeannie Bruins Member Present David Cortese Alternate Member N/A Sam Liccardo Member Present John McAlister Alternate Member N/A Raul Peralez Alternate Member N/A Ken Yeager Vice Chairperson Present *Alternates do not serve unless participating as a Member. A quorum was not present and a Committee of the Whole was declared. 2. PUBLIC PRESENTATIONS Roland Lebrun, Interested Citizen, referred to the Tamien Station parking lot and suggested VTA use gravel to prevent mud during rain. He also expressed concern with missed connections between trains at Tamien station which increases travel time. Member Liccardo arrived at the meeting at 3:04 p.m. and took his seat. A quorum was established. Vice Chairperson Yeager arrived at the meeting at 3:06 p.m. and took his seat. 3. ORDERS OF THE DAY There were no Orders of the Day. CONSENT AGENDA 4. Minutes of September 1, 2016 M/S/C (Yeager/Bruins) to approve the Regular Meeting Minutes of September 1, 2016. 3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300 5 5. 2000 Measure A Semi-Annual Report Ending June 30, 2016 M/S/C (Yeager/Bruins) to receive the 2000 Measure A Transit Improvement Program Semi-Annual Report Ending June 30, 2016. RESULT: ADOPTED [UNANIMOUS] Consent Agenda Items 4-5 MOVER: Ken Yeager, Vice Chairperson SECONDER: Jeannie Bruins, Member AYES: Johnny Khamis, Jeannie Bruins, Sam Liccardo, Ken Yeager NOES: None ABSENT: None REGULAR AGENDA 6. Bus Stop Placement, Closures and Relocations Policy Rodrigo Carrasco, Transit Service Development Supervisor, and Angelique Gaeta, Chief of Staff, provided an overview of the staff report. The Committee requested the addition of the following to the policy: 1) payment for relocation by the requesting party be the default; and 2) VTA continue to work with local jurisdictions on bus stop installations. M/S/C (Liccardo/Bruins) to submit a recommendation to the Board of Directors to adopt a policy to establish standards for VTA to determine placement of bus stops with the following additional direction: 1) relocation provision in the policy reflect the default that the requesting third party pay for relocation; and 2) add a provision that reflects the current practice of VTA working with local jurisdictions for the installation of bus stops.