2018-2019 EMPLOYEE HANDBOOK For All Employees Cypress-Fairbanks Independent School District TABLE OF CONTENTS 2018-19 Page I. OVERVIEW ...................................................................................................... 1 A. Employee Acknowledgment .................................................................... 2 B. Superintendent’s Letter. ........................................................................... 3 C. Introduction/Trustees ............................................................................... 4 D. Philosophy, Vision and Mission .............................................................. 5 E. District Goals ........................................................................................... 6 II. GENERAL INFORMATION ........................................................................... 7 A. Who Can Help You? ................................................................................ 8 B. Emergency Procedures............................................................................. 9 C. Office Locations ....................................................................................... 10 D. Work Schedules and Campus Addresses ................................................. 11-19 E. School District Map ................................................................................. 20-21 F. District Organization Chart ...................................................................... 22 G. District Calendar ...................................................................................... 23 H. District Closed/Non-Optional Holidays ................................................... 24 III. EMPLOYEE RELATIONS .............................................................................. 25 A. Superintendent’s Letter: Healthy Work Place ........................................ 26 B. Equal Opportunity Employment .............................................................. 27 C. Employee Standards of Conduct .............................................................. 27 Compliance with Laws and Policies .................................................. 27 Employee Welfare ............................................................................. 28 Breaks for Nursing Mothers......................................................... 28 Prohibited Conduct ............................................................................ 28 Sexual Harassment ....................................................................... 28 Other Prohibited Conduct ............................................................ 29 Reporting Prohibited Harassment .......................................... 29-31 Other Standards of Conduct ............................................................... 31 Identification Badges ................................................................... 31 Employee’s Duty to Protect and Report ...................................... 32 Employee’s Duties During an Investigation ................................ 32 Safety Requirements .................................................................... 32 Personnel-Student Relations ........................................................ 32 Investigations of Misconduct with Students ................................ 33 Consequences of Offense Under Penal Code 21.12 .................... 33 Dress and Grooming .................................................................... 34 Tobacco and eCigarette Use ........................................................ 34 Electronic Devices/Communication ............................................ 34 Electronic Devices in the Workplace ..................................... 34 Electronic Recording ............................................................. 34 Electronic Media .................................................................... 35 i Limited Electronic Communication with Students ................ 35 Guidelines for Communication with Students ............................. 35-36 Personal Use of Electronic Media ................................................ 36 Confidentiality of Data and Information ...................................... 36 Weapons Prohibited ................................................................................. 37 Criminal Conduct ..................................................................................... 37 Obligation to Report Criminal Record ..................................................... 37-38 Operators of District Vehicles/Travel Allowance Recipients .................. 38 Notice of Traffic Violations ..................................................................... 38 Commercial Driver’s License (CDL) ...................................................... 39 Employee Vehicle Safety ......................................................................... 39 Termination .............................................................................................. 39 Pornography ............................................................................................ 39 Conflict of Interest ................................................................................... 39-41 Violations of Employee Standards of Conduct ........................................ 41 D. Financial Ethics ........................................................................................ 41 Fraud and Financial Impropriety ................................................. 41 Financial Controls and Oversight ................................................ 42 Fraud Investigations ..................................................................... 42 Federal Awards Disclosure .......................................................... 42 Analysis of Fraud ......................................................................... 43 E. Attendance - Absence from Work ........................................................... 43 F. Non-Exempt Employee Timekeeping Records ....................................... 44 G. Compensatory Overtime for Eligible Employees .................................... 44 H. Personnel Records: Requirements, Maintenance and Access ................. 45-48 I. Alcohol and Drugs: Employee Requirements ......................................... 48 Drug Free Workplace Requirements Notice ................................ 49 Drug and Alcohol Testing –General Policy ................................. 50 Random Testing for Safety Sensitive Positions ........................... 50 Reasonable Suspicion Testing ..................................................... 50 Drug and Alcohol Offenses ......................................................... 51 Finding of Drug or Alcohol Use and Disciplinary Action ........... 51 J. Requirements and Restrictions for Physical Examinations ..................... 51-54 K. Assignment of Employees and Nepotism ................................................ 54-56 L. Supplemental Duties ................................................................................ 56 M. Work Schedules ....................................................................................... 56 N. Work Made for Hire................................................................................. 56 O. Employee Searches .................................................................................. 57 P. Employee Complaints .............................................................................. 57 General Information ..................................................................... 57-58 General Provisions/Filing a Complaint ........................................ 58-63 Complaint Form ........................................................................... 64-65 Q. Hazard Communication Act .................................................................... 66 R. Bloodborne Pathogen Plan ....................................................................... 66-68 S. Asbestos Abatement Program .................................................................. 68 T. Pest Control Information .......................................................................... 69 U. Electronic Communication and Data Management ................................. 69-74 V. Information Security and Data Privacy .................................................... 74-76 ii W. Network/Internet Responsible Use Guidelines ........................................ 76-81 X. Computer Software Policy ....................................................................... 81 Y. E-Mail Usage Guidelines ........................................................................ 82-83 Z. CFISD Netiquette..................................................................................... 84-85 AA. ADA, Title IX and 504 Coordinators ...................................................... 86 BB. Procedures Relating to Reporting Child Abuse/Neglect ......................... 87 CC. Student Information ................................................................................. 88 IV. BENEFITS ...................................................................................................... 89 A. Required Privacy Notification ................................................................. 89-95 B. Group Medical Insurance Program .......................................................... 96 C. Enrollment Procedures ............................................................................ 97-100 D. Listing of Plans with Contact Information .............................................