Mayor William P. Doyle Councilor Lynn H. Copeland Councilor Marshall Archer Councilor Alan R. Minthorn Councilor Jim Purdy Councilor Jodi L. MacPhail Councilor Joseph Gunn Councilor Nathan D. Johnston SACO CITY COUNCIL MEETING MONDAY, JULY 13, 2020 – 6:30PM ONLINE MEETING VIA ZOOM (sacomaine.org/watchmeetings) I. CALL TO ORDER II. RECOGNITION OF MEMBERS PRESENT III. PLEDGE OF ALLEGIANCE IV. GENERAL A. 2020 Aftermath Services LLC “Pay it Forward” National Video Contest B. Meal Program Volunteer Recognition C. Affirming a Safe, Welcoming, and Diverse Community V. COMMITTEE CORRESPONDENCE TO COUNCIL VI. PUBLIC COMMENT VII. APPROVAL OF MINUTES: N/A VIII. CONSENT ITEMS A. Application for a Solid Waste Permit – Maine Waste Solutions P2 IX. ACTION ITEMS A. (Public Hearing) Renewal Application for a Special Entertainment Permit – P4 Biddeford Saco Elks Lodge No. 1597 B. Removal of Outdated Health Insurance Policy P6 C. Removal of Outdated Equal Employment Opportunity Policy P7 D. (First Reading) Chapter 81 Review: 2 Marguerite Road (Map 10 Lot 17) P9 E. Update to Social Media Policy P13 F. Amendment to Interest Rate for FY2021 (Correction of State Error) P25 G. Proposed Zoning Amendment – Automobile Dealer Use with Performance P28 Standards in the I-2 Zoning District X. NEW BUSINESS A. Intercultural Competency and Awareness Resolution and P34 Committee Formation Discussion B. Unaccepted Portion of Berry Road Discussion P36 XI. ADMINISTRATIVE UPDATE XII. COUNCIL DISCUSSION AND COMMENT XIII. EXECUTIVE SESSION: N/A XIV. REPORT FROM EXECUTIVE SESSION XV. ADJOURNMENT SacoMaine.org | 300 Main Street, Saco, Maine 04072 | (207) 282-4191 CONSENT AGENDA ITEM: A July 13, 2020 MEETING ITEM COMMENTARY AGENDA ITEM: Application for a Solid Waste Permit – Maine Waste Solutions STAFF RESOURCE: Michele L. Hughes, City Clerk COUNCIL RESOURCE: Councilor Lynn Copeland BACKGROUND: Maine Waste Solutions has applied for a Solid Waste Permit for a period of one year. The applicant has paid all applicable permit fees as required by Chapter 181 – Solid Waste, Article II, Licenses §181-21. EXHIBITS: Application RECOMMENDATION: Staff recommends approval. SUGGESTED MOTION: “Be it Ordered that the City Council grant the application for a Solid Waste Permit as submitted by Maine Waste Solutions”. “I move to approve the Order”. 2 CONSENT AGENDA ITEM: A July 13, 2020 Exhibit Item: 1 3 ACTION ITEM: A July 13, 2020 Exhibit Item: 1 MEETING ITEM COMMENTARY AGENDA ITEM: (Public Hearing) Renewal Application for a Special Entertainment Permit – Biddeford-Saco Elks Lodge No. 1597 STAFF RESOURCE: Michele L. Hughes, City Clerk COUNCIL RESOURCE: Councilor Joseph Gunn BACKGROUND: Biddeford-Saco Elks Lodge No. 1597 has applied for a renewal of their Special Entertainment Permit. The permit will be concurrent with the establishment’s liquor license. The applicant has paid all applicable permit fees and the clerk has properly advertised the public hearing in accordance with the Saco City Code, Chapter 93 - Entertainment §93-2. EXHIBITS: Special Entertainment Permit RECOMMENDATION: Staff recommends approval. SUGGESTED MOTION: “I move to open the Public Hearing.” “I move to close the Public Hearing and be it ordered that the City Council grant the renewal application submitted by Biddeford-Saco Elks Lodge No. 1597 for a Special Entertainment permit to be concurrent with the establishment’s current liquor license”. “I move to approve the Order.” 4 ACTION ITEM: A July 13, 2020 Exhibit Item: 1 5 ACTION ITEM: B July 13, 2020 MEETING ITEM COMMENTARY AGENDA ITEM: Removal of Outdated Health Insurance Policy COUNCIL Councilor Alan Minthorn RESOURCE: STAFF RESOURCE: Mary Starr, Volunteer Coordinator BACKGROUND: The Health Insurance Policy (2004) was on the policy portion of the City’s website. This policy is outdated and inaccurate. An updated policy is located in the Non-Union Personnel Policy. It is recommended that the council votes to remove the Health Insurance Policy (2004). EXHIBITS: Health Insurance Policy (2004) Adopted by City Council of Saco: December 6, 2004 Beginning January 1, 2005, employees will be required to participate in one of the plans adopted below: 1. The City will pay one hundred percent (100%) of the employee’s premium and eighty percent (80%) of the difference between the single and dependent coverage. The City and the employee will share any anticipated premium increase for coverage on a seventy-five percent (75%) city and twenty-five percent (25%) employee. This amount shall be accumulative from year to year. 2. The City will pay one hundred percent (100%) of the employee’s premium and seventy-five percent (75%) of the difference between the single and dependent coverage. An employee must apply for coverage and is not automatically covered. A new employee becomes eligible after a (30) thirty-day waiting period. Any employee who does not receive health insurance benefits and can demonstrate that he/she has insurance coverage, shall be eligible to receive seventy-five dollars ($75) per bi-weekly pay period of the savings realized by the City each year. The employee must provide proof of coverage a minimum of once per year and at other times as requested and must initially sign the appropriate waiver for health insurance coverage. 6 ACTION ITEM: B July 13, 2020 Revised Policy in Non- Union Personnel Policy 3.6 Health Benefits A. The City will provide a Maine Municipal Association (MMA) group insurance plan, which provides Maine Municipal Employees' Health Trust medical coverage and, in addition, major medical coverage. The City's MMA Employees' Health Trust coverage and level of service shall be established by the City Council. Currently this is an 80% employer/20% employee share. B. Full-time and part-time employees and their families are eligible to participate. An employee must apply for coverage and coverage is not automatic. A new employee becomes eligible after a thirty-day waiting period. C. The Maine Municipal Employees' Health Trust coverage shall be determined by the City Council. The employee will pay any difference. D. Any employee who does not elect to receive health insurance benefits and can demonstrate that they have insurance coverage, shall be eligible to receive $1,950 of the savings realized by the City each year. E. Vision and Dental Insurance – The city provides up to $325 annually towards coverage for vision and dental. The employee will be responsible for any amount above this amount. If the employee is covered by their spouse, the employee with receive a $325 reimbursement annually. (pro-rated for part- time employees). RECOMMENDATION: Staff recommends removal of the Health Insurance policy (2004). SUGGESTED “I move to remove the outdated Health Insurance Policy.” MOTION: “I move to approve the order”. 7 ACTION ITEM: C July 13, 2020 MEETING ITEM COMMENTARY AGENDA ITEM: Removal of Outdated Equal Employment Opportunity Policy COUNCIL Councilor Alan Minthorn RESOURCE: STAFF RESOURCE: Mary Starr, Volunteer Coordinator BACKGROUND: The Equal Employment Opportunity Policy (2003) was on the policy page of the City’s website. This policy is outdated and a recently updated policy is located in the Employee Handbook. It is recommended that council votes to remove this outdated and unneeded policy. EXHIBITS: Equal Employment Opportunity Policy (2003) Purpose: The City Council of Saco declares its intent that the City will pursue a policy of non-discrimination in personnel practices, including: recruiting, hiring, opportunities for transfer and promotion, conditions or privileges of employment, as well as compensation and benefits. Such practices or procedures shall not favor or penalize any person because of race, creed, color, sex, marital status, national origin, age, physical handicap, where these are not found to be bona fide occupational qualifications. The City recognizes its responsibility to enhance the purposes set forth in the Maine Human Rights Act as well as Federal statutes which may apply as a result of its Federal grant activities. Compliance with EEO requirements may be enhanced through adoption of appropriate personnel policies. Assistance in drafting such policies may be obtained through the Maine Municipal Association or your Community Development Office. Revised policy in EMPLOYEE HANDBOOK 1.1 Equal Opportunity Employment As an Equal Opportunity Employer, the City of Saco is committed to providing an environment of mutual respect where equal employment opportunities are available to all and where employees are able work in an environment free of discrimination and harassment. The policy of the City is to provide equal opportunity to all employees, applicants, and those seeking promotions without regard to race, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, past or present military service, 8 ACTION ITEM: C July 13, 2020 sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. The City will endeavor to select the best-qualified persons who are available at the salary level established for the position. It shall be the duty of the City Administrator or their designee to seek out the most desirable employees for the City, and they shall determine the means of recruitment. All employment opportunities with the City of Saco shall be based