School Board of the City of Newport News 12465 Warwick Boulevard, Newport News, VA 23606-3041 July 1, 2009 To the Citizens of the City of Newport News: On behalf of the Newport News School Board, I am presenting the FY 2010 operating budget for Newport News Public Schools. The total budget of $298,943,620 represents a 5.5 percent decrease in revenue from the FY 2009 budget. This spending plan is based on the General Assembly’s approved FY 2010 budget and the City Manager’s approved local contribution. The approved FY 2010 operating budget does not include anticipated American Recovery and Reinvestment Act funds. The School Board will create a separate spending plan to track the use of stimulus funds to comply with federal spending guidelines and reporting requirements. The present state of the economy signals a financial shift with unprecedented challenges, and across the country, state and local governments will cut spending and restructure programs and resources. Newport News Public Schools is no different. In developing the FY 2010 budget, the budget committee approached its work with one goal in mind: continuing the commitment to the education of our students by advancing the School Board’s benchmarks for Smart, Safe Schools, while maintaining the financial stability of the organization. Two guiding principles focused its efforts: minimizing the impact on instruction and safety and minimizing the impact on employees. Efforts were directed at turning the challenge into an opportunity to focus resources where they can make the most difference. In doing so, the School Board has preserved class size, math and literacy coaches and school security officers, while continuing the focus on 21st Century Learning, Career Pathways and youth development initiatives. Employee salaries will be maintained at the FY 2009 level and health insurance increases will be absorbed to avoid passing the costs onto employees. To accommodate a reduction of $17 million in state revenue, the budget includes the elimination of 118.5 full-time positions, resulting in a 10 percent decrease in central office staff, and a two percent decrease in school-based staff and other support staff. Half of the positions being eliminated are already vacant, and 35 are due to enrollment decreases. An additional $2.2 million is saved through a reduction in part-time positions and $1.3 is saved through renegotiated fuel contracts. Eliminating one-time costs in technology, operations and building maintenance realize a savings of $2.1 million. Another $1.6 million in technology for servers and equipment was removed from the budget and will be funded with stimulus money. Educating our city’s children is an important investment in the future of Newport News. This budget is a responsible spending plan that will ensure continued student success without compromise. Sincerely, Everette A. Hicks, Sr., Chairman Newport News School Board Table Of Contents FY 2010 Budget Introductory Section Organization and Financial Management Structure............................................................................................................................................................2 School Board of the City of Newport News........................................................................................................................................................................3 Administrative Organizational Chart ..................................................................................................................................................................................4 Locations of Newport News Public Schools.......................................................................................................................................................................5 Vision and Mission Statements, Goals and Agenda............................................................................................................................................................6 Achievement Benchmarks for 2009 – 2010........................................................................................................................................................................7 School Division Highlights...............................................................................................................................................................................................13 Governing Policies and Procedures...................................................................................................................................................................................14 Reader’s Guide to the Budget ...........................................................................................................................................................................................17 Budget Calendar................................................................................................................................................................................................................19 Appropriation Ordinance ..................................................................................................................................................................................................21 Executive Summary Section I Budget at a Glance ............................................................................................................................................................................................................23 Executive Summary ..........................................................................................................................................................................................................24 School Operating Budget Section II Revenue Revenue by Source............................................................................................................................................................................................................37 Revenue Summary ............................................................................................................................................................................................................38 Revenue Sources FY 2006 – FY 2010 .............................................................................................................................................................................39 FY 2010 Projected Revenue Budget .................................................................................................................................................................................40 Expenditures School Operating Expenditures........................................................................................................................................................................................ 43 Summary of Expenditures by Department ........................................................................................................................................................................44 Summary of Expenditures by Cost Center........................................................................................................................................................................46 Summary of Expenditures by Category ............................................................................................................................................................................50 Summary of Position Changes ..........................................................................................................................................................................................52 Positions by Department ...................................................................................................................................................................................................53 Table Of Contents FY 2010 Budget Budget Detail – Expenditures by Department and Cost Center Academic Services.................................................................................................................................................................................................... 55 Elementary Schools ............................................................................................................................................................................................ 56 Middle Schools ................................................................................................................................................................................................... 58 Secondary Schools.............................................................................................................................................................................................. 60 Other Instructional Services................................................................................................................................................................................ 62 Special Education ............................................................................................................................................................................................... 64 Career & Technical Education............................................................................................................................................................................ 66