JOLIET JUNIOR COLLEGE Community College District 525 Annual Budget For the Fiscal Year Ended June 30, 2016 Board of Trustees As of April 14, 2015 Andy Mihelich, Chairperson Jeff May, Vice Chairman Susan Marie Klen, Secretary Barbara K. Adams, Trustee Tina Markley, Trustee Michael O’Connell, Trustee Robert J. Wunderlich, Trustee Brian Herrera, Student Trustee Administration Debra Daniels, Ed.D., President Donna Stewart, Ph.D., Vice President, Academic Affairs Judy Mitchell, Ed.D., Vice President, Administrative Services Yolanda Isaacs, Ed.D., Vice President, Student Development THE GOVERNMENT FINANCE OFFICERS ASSOCIATION OF THE UNITED STATES AND CANADA (GFOA) Presented a DISTINGUISHED BUDGET PRESENTATION AWARD To JOLIET JUNIOR COLLEGE District #525 Joliet, Illinois For its Annual Budget For the fiscal year beginning July 01, 2014 In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Joliet Junior College has received this prestigious award for ten consecutive years. TABLE OF CONTENTS Message from the President……………….....………………………………………………..i I. Introduction History of Joliet Junior College……………………………...…………………. 1-4 FY16 Budget Highlights………………………………....……………….…………………5-10 Strategic Plan/Operational Plan………………….………………………………………………………………11-18 Organizational Charts/Department Descriptions……………………..……………………………………19-47 Budget Process…………………………………………..…………………………………48-51 II. Financial Section Fund Descriptions………………………………………………………….……52-56 Revenue Summary…………………………………………………………….…57-60 Expenditure Summary……………………………………………………………61-65 Financial Summary and Tables All Funds……………………………………………………………...……66-70 Education Fund………………………………………….…….…………….71-74 Operations and Maintenance Fund…………………………..………………75-77 Restricted Purposes Fund………………………..…………………………..78-81 Audit Fund………………………….………………………………………82-83 Liability, Protection and Settlement Fund………………..………………….84-85 General Obligation Bond Fund……………………………………..……………….86-87 Operations and Maintenance Restricted Fund……………………….………88-90 Auxiliary Enterprise Fund……………………………………..……………………….91-94 Self Insurance Fund…………………………………..…………………….95-96 Working Cash Fund………………………………….…………………….97-98 Grants………………………..………………………..………………………99-104 Capital/Facilities Master Plan…………….………….………………… 105-122 Debt………………………………………………………………..………123-126 Financial Policies………………………………………….………………………127-147 III. Statistical Data Tuition and Fee History………………………………………….……………………………………….148 Communities Served……………………………………………………...………………………………….149 Student Enrollment and Demographic Statistics………………...………………………………….150 Illinois Community College Board Funding…………………………………………………………151 Comparison of Tax and State Revenue by Colleges………………………………………152 Assessed Value and Tax Levy of Taxable Property……………………………………...……………….153 Fund Balances - Budgetary Basis………………………………………. 154 Enrollment by Ethnicity……………………………………...…………… 155 Students At-A-Glance………………………………..…...…..………… 156 High School Graduates Who Attend Joliet Junior College………....……. 157 Occupational Projections………………………….…....……..…...…… 158 Demographic Data…………………...…………………………………….. 159 IV. Appendix Illinois Community Colleges Map……………………………………………………...……………160 Campus Locations…………………………………………………….. 161 Joliet Junior College District 525 Map……………………………………………………………………….162 Resolution to Adopt Tentative FY 2015-2016 Budget………………………………………………………163 Budget Resolution for FY 2015-2016…………………………………………….…………..164-165 Glossary/Acronyms………………………………………………………………………166-180 V. BUDGET DETAIL………………………………….. 181-322 April 14, 2015 Members of the Board of Trustees and Citizens of Joliet Junior College, Illinois Community College District 525: I am pleased to present the Joliet Junior College Annual Budget for the 2016 fiscal year. The budget has been developed with extensive planning and input from the college community and is based on the 2016-2018 Financial Plan and annual priorities established by the Board of Trustees. The college’s budget is designed to fulfill its mission of enriching people’s lives through affordable, accessible, and quality programs and services. In order to present a balanced operating budget for the 43nd consecutive year, the following planning goals were employed: • Reallocate existing resources to fund new requests • Address potential impact of the state’s fiscal crisis on the college’s budget • Retain realistic projections in property tax revenues • Anticipate no enrollment growth • Maintain responsible reserves • Continue implementation of the master plan and addressing its impact on operating costs • Implement action plans from the strategic plan with emphasis on the student success initiative Challenges persist, however we have maintained the essential ideal to keep education affordable. Though our budgeting process did not come without difficult choices, I am pleased to share that we successfully and collaboratively addressed these financial issues. Highlights of the new budget include: • No increase in tuition. • The state credit hour apportionment is increased to $8,100,000. • Existing resources have been reallocated to fund new requests; including: • 3 Academic Deans • Human Resource Manager • Print Services Manager • PT to FT Marketing & Creative Services Assistant • 2 PT Print Services Assistants • PT Environmental, Health and Safety Specialist • 2 PT Nursing Lab Assistants • PT Emergency Services Equipment Specialist. • In the Auxiliary fund, a Food Services Chef Manager will be added. The campus community continually expresses remarkable support and resolve in the wake of these challenges. Innovations in student learning, resource development, and sustainable business practices have contributed greatly to the success of our institution in the last fiscal year. With the support and vision of the Board of Trustees, our lasting focus is to provide affordable, accessible, and quality learning experiences to our District 525 residents. Sincerely, Debra S. Daniels, Ed.D. President i HISTORY OF JOLIET JUNIOR COLLEGE HISTORICAL BACKGROUND Joliet Junior College, the nation’s first public community college, offers pre- baccalaureate programs for students planning to transfer to a four-year university. A comprehensive community college, JJC provides occupational education leading directly to employment, adult education and literacy programs, workforce development services, and student support services. J. Stanley Brown (shown on the left), superintendent of Joliet Township High School, and William Rainey Harper (shown on the right), president of the University of Chicago, founded JJC in 1901 as an experimental postgraduate high school program. The college’s initial enrollment was six students; today, JJC serves more than 35,000 students in credit and noncredit courses. Brown and Harper’s innovation created a junior college that academically paralleled the first two years of a four-year college or university. It was designed to accommodate students who desired to remain within the community yet still pursue a college education. Within a few years, the concept of “community” had grown to include students outside the existing high school district. By December 1902, the Board of Trustees officially sanctioned the program and made postgraduate high school courses available tuition-free. In 1916, the Board of Trustees officially named the post-high school program Joliet Junior College. The following year, the North Central Association of Colleges and Schools accredited the college, and the State Examining Board approved selected courses for teacher certification. Enrollment at the time numbered 82 students. In the years that followed, JJC responded positively and creatively to the pressures of a world war, depression and rapid social change. The college met the challenge of a growing technological society in the 1920s and 1930s by expanding the curriculum to include programs in business and industrial training. The return of war veterans in the 1940s and 1950s prompted further curriculum development in the area of two-year occupational programs. Both the transfer and occupational divisions of the college grew at a steady pace. 1 In 1965, the Illinois Legislature enacted the Illinois Junior College Act, creating specific districts served by various community colleges. JJC was to serve people in parts of seven counties in northern Illinois. By 1967, college enrollment approached 4,000 students. In February of that year, the citizens of 12 high school districts in portions of Will, Grundy, Kendall, LaSalle and Kankakee Counties voted to establish Illinois Community College District 525 - an area to be served by JJC. For two years, the college rented facilities at the original Joliet Township High School building. In February 1968, the Board of Trustees selected 368 acres on the west side of Joliet for a new campus. In April 1969, the Board voted to build interim facilities consisting of 17 temporary buildings on the new site. The college began offering classes at its new location in September 1969, serving 4,130 day and evening students. The $50 million Main Campus was fully operational in the fall of 1974. During 1973 and 1974, both the area and the population of the district expanded with the addition of Peotone,