Employee Handbook Table of Contents 1.00 City Of Northfield Introduction .............................................................................................................................. 1.01 Administrator’s Welcome ........................................................................................................ 1.05 Employee Acknowledgement .................................................................................................. 1.10 Public Conduct in City Facilities……………………………….……………………..……..1.11 2.00 The Northfield Organization Northfield Community History................................................................................................ 2.01 General City Information ........................................................................................................ 2.05 Mission and Vision Statements. .............................................................................................. 2.10 Organizational Structure. ......................................................................................................... 2.15 3.00 Employment Equal Employment Opportunity .............................................................................................. 3.01 Employment at Will ................................................................................................................. 3.03 Type of Employees .................................................................................................................. 3.10 Employment of Relatives ....................................................................................................... 3.15 Hiring City Employees ............................................................................................................ 3.20 Employee Selection ................................................................................................................. 3.25 New Employee Orientation ..................................................................................................... 3.30 Probationary Period. ................................................................................................................ 3.35 Performance Reviews ............................................................................................................. 3.40 Employee & Volunteer Recognition Program ......................................................................... 3.41 Employee Records and Data Privacy ...................................................................................... 3.55 Employee Bulletin Boards ....................................................................................................... 3.60 Political Activity ...................................................................................................................... 3.65 Americans with Disabilities Act (ADA) ................................................................................. 3.70 Non-DOT Drug and Alcohol Policy ........................................................................................ 3.75 Drug and Alcohol Testing - DOT ............................................................................................ 3.80 City Employees Working as Paid On-Call Firefighter ............................................................ 3.85 4.00 Responsibilities of Employees Attendance ............................................................................................................................... 4.01 Alternative Work Schedule…………………………………………………………………..4.02 Lunch and Rest Breaks ........................................................................................................... 4.05 Outside Employment. .............................................................................................................. 4.10 Tobacco Free Environment ...................................................................................................... 4.15 Vehicle Use .............................................................................................................................. 4.20 Driving Record ........................................................................................................................ 4.23 Social Media………………………………………………………………………………….4.24 Personal Use of City Property ................................................................................................. 4.25 - 1 - Back to Table of Contents Employee Handbook Table of Contents Technology .............................................................................................................................. 4.26 Communications (E-Mail and Telephone) .............................................................................. 4.27 Internet Usage .......................................................................................................................... 4.28 Media Relations ....................................................................................................................... 4.29 Keys and Security .................................................................................................................... 4.30 Website Policy ........................................................................................................................ 4.31 Legal Hold ............................................................................................................................... 4.32 Violence in the Workplace ...................................................................................................... 4.35 Firearms in the Workplace ....................................................................................................... 4.36 Respectful Workplace .............................................................................................................. 4.37 Appearance, Dress and Hygiene .............................................................................................. 4.40 Customer Service ..................................................................................................................... 4.45 Identity Theft – FACTA Compliance Red Flags ....................................................................4.48 Ethical Standards of Conduct .................................................................................................. 4.50 Purchasing Policy .................................................................................................................... 4.55 Purchasing Card Policy ............................................................................................................ 4.56 Travel & Expense .................................................................................................................... 4.57 Employee Conduct Regarding Immigration Status ................................................................ 4.58 5.00 Training and Development Conferences, Workshops and Seminars .................................................................................. 5.01 Tuition Reimbursement ........................................................................................................... 5.05 Licensing and Certifications .................................................................................................... 5.10 Public Purpose Expenditure Policy ......................................................................................... 5.20 6.00 Compensation Compensation System ............................................................................................................. 6.01 Timesheets ............................................................................................................................... 6.05 Payroll Voucher / Notice of Deposit ....................................................................................... 6.10 Overtime ................................................................................................................................. 6.15 7.00 Benefits Health, Dental and Life Insurance ........................................................................................... 7.01 Health Care Savings Plan…………………………………………………………………….7.02 8.00 Time Off Vacation ................................................................................................................................... 8.01 Vacation Leave Donation Policy……………………………………………………………..8.02 Sick Leave .............................................................................................................................. 8.03 Holiday .................................................................................................................................... 8.05 Funeral Leave .......................................................................................................................... 8.10 Jury Duty or Summons ............................................................................................................ 8.15 School Conference Leave ........................................................................................................ 8.20 - 2 - Back to Table of Contents Employee Handbook Table of Contents Military Leave .......................................................................................................................... 8.25 Family Medical Leave Act (FMLA) for Military Families ......................................................8.28 Family Medical Leave (FMLA) .............................................................................................