OVERSEAS PAKISTANIS FOUNDATION Shahrah-e-Jumhuriat, G-5/2, Islamabad 051-9048260 TENDE R DOCUMENTS ACQUIRING THE SERVICES OF INSURANCE / TAKAFUL COMPANIES FOR PROVISION OF GROUP LIFE INSURANCE COVERAGE TO THE EMPLOYEES OF OPF (EMPLOYEES OF HEAD OFFICE, ISLAMABAD AND ITS REGIONAL OFFICES LAHORE, KARACHI, PESHAWAR, MULTAN, QUETTA, , MIRPUR AND EDUCATIONAL INSTITUTES) The OVERSEAS PAKISTANIS FOUNDATION (OPF) hereby invites sealed bids, for provision of group life insurance coverage for OPF’s employees (Employees of Head Office, Islamabad and its Regional Offices Lahore, Karachi, Peshawar, Multan, Quetta, Mirpur and its Educational institutes), for the period 1st April 2020 to 31st March 2022. General Terms and Conditions: 1). The bidder should submit a single package containing two separate sealed envelopes. One envelope should contain the Technical/Pre- qualification Proposal (Annex-I) and the other envelope should contain the Financial Proposal, (Annex-II), and marked as “TECHNICAL/PRE-QUALIFICATION PROPOSAL” and “FINANCIAL PROPOSAL”. 2). The firm should be registered with Income Tax and SECP (Registration Number should be clearly mentioned and valid documentary evidence be attached). 3). The firm should have a minimum of ten (10) years experience of similar assignments and should have a proper setup/office at Islamabad/Rawalpindi. 4). The bidder shall be required to deposit Bid Security in shape of call deposit in favour of “Overseas Pakistanis Foundation” payable at Islamabad equal to 2% of total bid value along with Financial Proposal. Cash/Cheque will not be accepted. 5). The bidder shall submit an original and latest undertaking/affidavit on judicial paper that the firm has not been blacklisted by any Government, Semi Government, Autonomous or any State Owned Organization. 6). The detailed Scope of Work is at Annex-III. The list of employees to be insured alongwith their pre-requisite detail is at Annex-IV. The detail of sum insured alongwith schedule of classification is mentioned in the Financial Proposal (Annex-II). 7). Sealed bids/proposals are required to be delivered at OPF’s office (OPF Head office Building, Shahrah-e-Jumhuriat, G-5/2 , Islamabad) latest by June 23, 2020 on or before 11:00 a.m. The Bid Opening Committee of OPF will open the Technical/Pre-qualification proposals (Annex-I) in the first instance at 11:30 a.m on the same date i.e. June 23, 2020 in the presence of the bidders or their authorized representatives, who may like to be present. Subsequently, the Technical/Pre-qualification proposals shall be evaluated by OPF’s Bid Evaluation Committee as per criteria given at Annex-V 8). Bids not complying with the requirements at clauses 1 to 5 above shall be declared as Non-Responsive and their financial proposals shall be returned un- opened. 9). The Bid Opening Committee shall open the financial proposals (Annex-II) of the bidders whose Pre-Qualification proposals are accepted, on a date and time to be communicated to them in advance, in the presence of the bidders or their authorized representatives, who may like to be present. 10). Only one authorized representative per bidder shall be allowed to attend the opening of bids. 11). The bid validity period shall be (03) months, starting from the last date for receipt of bids. 12). The contract shall be awarded to the lowest evaluated bidder. 13). The successful bidder shall be required to enter into a formal Contract Agreement. The contract period will be for two (02) years, effective from the date of award of contract and extendable up to a similar period with mutual consent and subject to following conditions: i. Satisfactory performance of insurance company. ii. Settlement of all claims. iii. Availability of funds. iv. Continuation of policy on the same premium rates, terms and conditions as agreed in the main contract. 14). 2% earnest money of the un-successful bidders shall be released within 30 days. While the earnest money successful bidder shall be released on completion of successful completion of contract. 15). OPF has right to increase or decrease the number of staff. 16). Payment of the bills shall be subject to the deduction of mandatory government taxes/levies. 17). This is made obligatory to affix authorized signatures with official stamp on all documents, annexure, copies, certificates, letters, forms and all relevant documents as part of the bids submitted by the bidder. 18). It will be the responsibility of the bidder that all factors have been investigated and considered while submitting the bids and no claim whatsoever including those of financial adjustments to the contract awarded under this bid process will be entertained by the purchaser. Neither any time schedule, nor financial adjustments arising thereof shall be permitted on account of failure by the bidder. 19). The bidder shall be deemed to have satisfied itself fully before bid as to the correctness and sufficiency of its bids for the contract and price/cost quoted in the bid to cover all obligations under this bid process. 20). The insurance age bracket should be between 18 to 60 years. Period of payment of death claim should be within 10 to 15 working days. 21). Payment of premium will be made on yearly basis. 22) Profit / Surplus sharing commission 70%. 23) Discounts (if any) offered by the service provider shall be part of the bid. 24) Detail of applicable taxes and whether taxes included or not in the quoted price and breakup of quoted price shall be clearly mentioned. Price inclusive of quoted tax, quoted by the bidder shall be considered for evaluation. 25) All the clauses related to the payment of death claims of deceased OPF’s employees mentioned here in the tender documents, will also be a part of the contract which will be made with the successful bidder. 26). The proposals should not have any over-writing or cutting. The Bid Opening Committee of OPF reserves the right not consider the proposals having aforementioned deficiencies. 27). OPF reserves the right to cancel/reject any or all bids or proposals at any time prior to the acceptance of a bid or proposal as per PPRA Rules, 2004. (UZMA HAYAT) Chief Financial Officer Annex-I OVERSEAS PAKISTANIS FOUNDATION Shahrah-e-Jumhuriat, G-5/2 , Islamabad Ph: 051-9048260 ******** Technical/Pre-Qualification Proposal Proforma ACQUIRING THE SERVICES OF INSURANCE / TAKAFUL COMPANIES FOR PROVISION OF GROUP LIFE INSURANCE COVERAGE TO THE EMPLOYEES OF OPF (EMPLOYEES OF HEAD OFFICE, ISLAMABAD AND ITS REGIONAL OFFICES LAHORE, KARACHI, PESHAWAR, MULTAN, QUETTA , MIRPUR AND EDUCATIONAL INSTITUTES) Name of the Company/Firm Complete address (Cell, Landline, Fax No & E-mail address) Year of Establishment (Attach documentary evidence, with Page Number) Income Tax No. (Annual Turnover supported by Income Tax Return) Banker’s Name & Contact Details SECP Registration Certificate Yes No. (Page No. ) Whether an original and latest undertaking/affidavit on Yes Judicial paper that the firm has not been blacklisted by any Government, Semi Government, Autonomous or any State No Owned Organization is enclosed. (Page No. ) Whether Call Deposit as Bid Security/Earnest Money @ 3% Yes of the total value of bid is enclosed with financial proposal. No Page No. ) Clientage (Attach as separate Annexure, if necessary) Page No. Experience related to similar assignments Managerial Capability a). Total No. of Permanent Staff: a) b). Total No. of Contract/Project Staff: b) (Attach as separate Annexure, if necessary) Page No. Profit Surplus Sharing Commission 70% offered. Yes: No: Contact Person: ___________________ Cell No. Name & Designation Authorized Signature & Stamp Date: Annex-II OVERSEAS PAKISTANIS FOUNDATION Shahrah-e-Jumhuriat, G-5/2 , Islamabad Ph: 051-9048260 ******** Financial Proposal ACQUIRING THE SERVICES OF INSURANCE / TAKAFUL COMPANIES FOR PROVISION OF GROUP LIFE INSURANCE COVERAGE TO THE EMPLOYEES OF OPF (EMPLOYEES OF HEAD OFFICE, ISLAMABAD AND ITS REGIONAL OFFICES LAHORE, KARACHI, PESHAWAR, MULTAN, QUETTA, MIRPUR AND EDUCATIONAL INSTITUTES) Name of the Firm & Address:--------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------ The Annual Premium for provision of the following is:- Total Sum assured: Rs. A. Schedule of classification wise benefits. Sum Assured Classification No. of Persons Life Per Person Total Total of Employees 1,603 Rs. 2,000,000/- B. Schedule of Rates & Costs Risk Total Sum Rate per thousand Annual Premium Natural Death / Life insurance Assured Accidental Death Benefit Permanent Total /Partial Disability (Accidental) Permanent Total Disability (Natural) Terminal Illness @ 17,500/emp TOTAL Rs.-----------------/-(includingtaxes, if any) (Rupees------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------) Authorized Signature with Stamp Name: -------------------------------- Annex-III OVERSEAS PAKISTANIS FOUNDATION Shahrah-e-Jumhuriat, G-5/2 , Islamabad Ph: 051-9048260 ******** Scope of Work ACQUIRING THE SERVICES OF INSURANCE / TAKAFUL COMPANIES FOR PROVISION OF GROUP LIFE INSURANCE COVERAGE TO THE EMPLOYEES OF OPF(EMPLOYEES OF HEAD OFFICE, ISLAMABAD AND ITS REGIONAL OFFICES LAHORE, KARACHI, PESHAWAR, MULTAN, QUETTA, MIRPUR AND EDUCATIONAL ISNTITUTES) FOR THE PERIOD 1st APRIL 2020 TO 31ST MARCH 2022 Interest Assured: OPF Employees as per Annex-IV Type of cover: Group Insurance Coverage Insurance