OBLIGATIONS & LEGALITIES A necessary resource for the clergy OBLIGATIONS & LEGALITIES A necessary resource for the clergy April 2018 www.southwark.anglican.org/ © Diocese of Southwark Acknowledgements All quotations from Holy Scripture are from the New Revised Standard Version Bible: Anglicised Edition, copyright © 1989, 1995 the Division of Christian Education of the National Council of the Churches of Christ in the United States of America. Used by permission. All rights reserved. All primary and secondary legislation cited is copyright of the Crown Any reference from the Book of Common Prayer (1662) or the Thirty Nine Articles are copyright of the Crown Canons of the Church of England Seventh edition © The Archbishops’ Council 2012, 2015, 2016 Published 2015 by Church House Publishing for the Convocations of Canterbury and York: ‘Guidelines for the Professional Conduct of the Clergy’ is Copyright © The Convocations of Canterbury and York. The ‘Theological Reflection’ Copyright © The Very Revd Dr Francis Bridger. All rights reserved. A Guide to the Parochial Registers and Records Measure 1978, revised 1993 & 2006 in chapter 14 © The Church Commissioners for England Other documents produced by National Church Institutions © The Archbishops’ Council unless stated otherwise. All other citations, see footnotes for reference. Table of Contents Preface The Bishop of Southwark 1 Introduction.............................................................................2 2 What is an incumbent, including duties?.........................................4 Annex A Parish Clergy & their legal status..............................8 3 Common Tenure – an introduction, including how we got here and history of terms and conditions and forthcoming changes................10 Legislation..................................................12 New rights conferred on clergy in the form of Common Tenure........................................................................13 Obligations conferred on clergy, bishops and other ecclesiastical office holders, by means of the legislation............................14 The legislation confers the following powers on Diocesan bishops......................................................................15 4 Guidelines on the conduct of the Clergy........................................17 4.1 Introduction and background............................................17 Guidelines for the Professional Conduct of the Clergy...............18 5 Clergy Discipline Measure: background the Measure...........................38 5.4 – 5.5 Key web links to be accessed, including on how to make a complaint, what happens if a complaint is made against you and ecclesiastical legal aid....................................................38 5.6 The diagram of how matters may progress............................39 6 Safeguarding (Child and Adult Protection) preface.............................40 Safeguarding – House of Bishops’ Policy Statements.................40 Statements and practice guidance......................................40 Diocesan Guidelines: safeguarding......................................42 Safeguarding briefings for new incumbents............................43 7. Public Worship........................................................................45 Annex A Services authorized & commended as of 1 January 2017..................................................55 Annex B Versions of the Bible and Psalms.............................58 Annex C The Apocrypha...................................................60 Annex D Administration of Holy Communion..........................61 Annex E Admission of Baptised Children to Holy Communion Regulations.......................................................64 Annex F Visiting Clergy and other ministers...........................66 8. The Parish..............................................................................76 Churchwardens.........................................................77 Sidepersons..................................................................79 Parish Clerks................................................................79 Church Army................................................................79 Licensed Lay Workers......................................................80 Readers......................................................................80 Southwark Pastoral Auxiliaries...........................................81 The Parochial Church Council............................................82 General provisions relating to parochial church councils............88 The Annual Meetings: Church Representation Rules..................92 9. Stewardship..........................................................................104 10. Employing Lay Staff in the Parish................................................106 11. The Registration of births, deaths and marriages............................110 Introduction................................................................115 Marriage....................................................................116 1. Roles and responsibilities..................................116 2. Hours and place of marriage..............................116 3. Restrictions on marriage..................................116 4. Access........................................................117 5. Witnesses....................................................117 6. Registration stock..........................................117 7. Missing or stolen safe or registration stock............117 8. Damaged register books...................................118 9. Ink............................................................118 10a. Ecclesiastical Preliminaries.......................................119 10 b. Superintendent Registrar’s Certificate in lieu of Ecclesiastical Preliminaries..........................119 11. Nationality requirements................................119 12. Giving notice of intent to marry........................119 13. Qualifying connection....................................120 14. Notice Period........................................................120 15. Publication of banns - service personnel..............120 16. Publication of banns on board HM Ships...............121 17. Two marriage ceremonies on the same day...........121 18. Religious ceremony after a civil marriage............121 19. Re-marriage................................................121 20. The Marriage Ceremony............................................123 a. Pre-marriage checks..............................123 b. Forced marriages..................................124 c. Sham marriage.....................................124 d. Mental capacity....................................125 21. Registrations..........................................................126 22. Bilingual registration in Wales..........................131 23. Filled register books................................................131 24. Corrections.................................................133 25. Before the entry is complete............................133 26.After the entry is complete..............................134 27. Quarterly Certified Copies of marriage entries..................135 a. Preparation of quarterly copies.................135 b. Copies for each quarter to be kept separate.135 c. Register from which copies are to be made...135 d. Errors in quarterly copies........................135 e. Certification of copies............................135 f. Offences and Penalties............................136 28. Baptism................................................................137 a. Certificate of Name Given in Baptism..........137 Burial.......................................................................138 Births and Deaths Registration Act 1926..........138 Authorities for burial.................................138 Births and Deaths Registration Act 1874..........139 Burial Laws Amendment Act 1880 Notice of Intended burial............................141 Registers: Frequently asked questions.....................142 Appendices A - O......................................143 How to apply for a correction to a marriage registration.......................................158 Marriage in church after divorce: Guidance Leaflet for Couples.................................... 12. Care of Church Buildings.........................................................171 Pastoral Department.....................................................171 Online Faculty System...................................................172 Faculty Procedure Guidance Notes....................................174 Introduction...........................................................................174 Preliminary Matters.......................................................175 The Diocesan Advisory Committee for the Care of Churches.......175 The Petition................................................................176 Summary of Procedure on Application for a Faculty................177 Other bodies which might need to be consulted....................178 Other Matters..............................................................179 FACULTY JURISDICTION RULES 2015...................................185 SCHEDULE 1...............................................................185 Matters which may be undertaken without a faculty...............185 FACULTY JURISDICTION RULES 2015...................................188 SCHEDULE 1...............................................................188