NORTHEAST ILLINOIS REGIONAL COMMUTER RAILROAD CORPORATION D/B/A METRA METRA REQUEST FOR PROPOSALS (RFP) NO. 50318 Metra will not be accepting sealed hard copy proposals at its office located at 547W. Jackson Blvd., Chicago, IL 60661. In lieu of hardcopy sealed proposals, an electronic version of all proposal packages (signed agreement and exhibits, technical proposal, etc.) shall be received via email only by Nichole Jackson, Senior Contracting Agent, at [email protected] at or before 4:00 p.m. local prevailing time by the date listed below. DESCRIPTION OPENING DATE RFP No. 50318 4/5/2021 Police Facility Needs Assessment Services All proposals must be only in the form prescribed by Metra and must be made in accordance with this Request for Proposal and other Contract Documents, all of which are on file and available for examination at the office of Metra at the above address and are made a part of this notice as fully set forth herein. Copies of these documents can be obtained by downloading them from Metra’s website, www.metrarail.com, ABOUT METRA, METRA AND BUSINESS or from such office on written request to Metra, Materials Management Department. Vendors may request bids Monday- Friday between the hours of 8:00 A.M. to 4:00 P.M. (LPT). If you have questions concerning the availability of Proposals, please contact our Plan room at (312)322-6673. Metra reserves the right to reject any proposal or any part or parts thereof or to reject any and all proposals. Metra in accordance with Title VI of the Civil Rights act of 1964, 78 Stat. 252, 43 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Subtitle A, Part 21 (Non-discrimination in Federally- Assisted Programs of the Department of Transportation) issued pursuant to said Act, hereby notifies all Bidders, that it will affirmatively insure that in regard to any contract entered into pursuant to this Invitation, minority business enterprises will be afforded full opportunity to submit Bids in response to this Invitation and will not be discriminated against on the grounds of race, religion, color, sex, national origin, age, or disability, in consideration for an award. NOTES: 1. The DBE goal for this requirement is fifteen percent (15%). 2. A Pre-Proposal Meeting will be held on March 5, 2021 at 10:00 A.M. LPT via WebEx Video Conferencing. Attendance is encouraged, but not mandatory. All participants are required to submit an email to the Sr. Contract Agent confirming their intent to participate in the virtual pre- proposal conference prior to the start of the meeting. Attendees shall notify Nichole Jackson, Sr. Contract Agent at [email protected]. The Pre-Proposal Conference access information is located in Exhibit 1-A, Scope of Work. 3. Questions regarding this RFP shall be submitted in writing to Nichole Jackson, Senior Contract Agent via E-mail at [email protected] by 4:00 P.M. LPT on March 12, 2021. All proposals must be received at the above email NO LATER THAN 4:00 P.M. (LPT) ON APRIL 5, 2021. Proposals received after this date and time will not be accepted. Sr. Contracting Agent: Nichole Jackson Phone: 312.322.7816 REQUEST FOR PROPOSAL POLICE FACILITY NEEDS ASSESMENT SERVICES RFP No. 50318 PRE-PROPOSAL MEETING: March 5, 2021 at 10:00 A.M. LPT RFP QUESTIONS DUE DATE: March 12, 2021 at 4:00 P.M. LPT RFP PROPOSAL DUE DATE: April 5, 2021 at 4:00 P.M. LPT SR. CONTRACTING AGENT: Nichole Jackson NORTHEAST ILLINOIS REGIONAL COMMUTER RAILROAD CORPORATION D/B/A METRA PROFESSIONAL SERVICES/CONTRACTS 547 WEST JACKSON BOULEVARD CHICAGO, IL 60661 PROFESSIONAL SERVICES AGREEMENT POLICE FACILITY NEEDS ASSESSMENT SERVICES RFP NO. 50318 NORTHEAST ILLINOIS REGIONAL COMMUTER RAILROAD CORPORATION D/B/A METRA PROFESSIONAL SERVICES/CONTRACTS 547 WEST JACKSON BOULEVARD CHICAGO, IL 60661 PROFESSIONAL SERVICES AGREEMENT NORTHEAST ILLINOIS REGIONAL COMMUTER RAILROAD CORPORATION D/B/A METRA 547 WEST JACKSON BOULEVARD CHICAGO, ILLINOIS 60661 TABLE OF CONTENTS 1. SCOPE AND DESCRIPTION OF SERVICES ................................................................. 4 2. COMPENSATION ............................................................................................................. 4 3. PERFORMANCE OF THE WORK ................................................................................... 4 A. NOTICE TO PROCEED ........................................................................................ 4 B. SCHEDULE ............................................................................................................ 5 C. DELAY AND DAMAGES RELATED TO DELAY ............................................ 6 D. LIQUIDATED DAMAGES ................................................................................... 6 E. RESPONSIBILITY FOR AGENTS AND EMPLOYEES ..................................... 6 F. LICENSES AND PERMITS .................................................................................. 6 G. PROFESSIONAL AND PERSONAL SERVICES ................................................ 7 H. PAYMENT OF SUBCONSULTANTS ................................................................. 7 I. ASSIGNMENT ....................................................................................................... 7 4. DOCUMENTS FORMING THIS AGREEMENT ............................................................. 7 5. TERMINATION ................................................................................................................. 8 A. CONVENIENCE .................................................................................................... 8 B. BREACH ................................................................................................................ 8 6. INSURANCE ...................................................................................................................... 8 7. ETHICS............................................................................................................................... 9 A. NON-COLLUSION ................................................................................................ 9 B. PROHIBITED INTERESTS ................................................................................... 9 C. AFFIDAVIT/CERTIFICATIONS. ......................................................................... 9 D. STATE OF ILLINOIS GIFT BAN ACT ................................................................ 9 E. CONFLICTS OF INTEREST ................................................................................. 9 8. EMPLOYMENT AND CIVIL RIGHTS ............................................................................ 9 A. ILLINOIS EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS ........ 9 B. FEDERAL CIVIL RIGHTS REQUIREMENTS.................................................. 11 C. DISADVANTAGED BUSINESS ENTERPRISE ............................................... 12 D. INDEPENDENT CONTRACTOR ....................................................................... 12 E. REVOLVING DOOR PROHIBITION ................................................................ 12 F. CONFIDENTIALITY........................................................................................... 13 Page 1 of 24 9. RECORDS ........................................................................................................................ 13 A. RETENTION ........................................................................................................ 13 B. AUDIT AND INSPECTION ................................................................................ 13 C. OWNERSHIP ....................................................................................................... 14 D. COPYRIGHT AND RIGHTS IN DATA ............................................................. 14 E. FOIA REQUIREMENTS ..................................................................................... 14 10. INDEMNIFICATION AND WAIVER ............................................................................ 15 11. ACCURACY OF WORK ................................................................................................. 16 A. REVISIONS REQUIRED .................................................................................... 16 B. NOTIFICATION OF ERROR .............................................................................. 16 C. PROJECT MANAGEMENT PLAN/QUALITY MANAGEMENT PLAN ........ 17 12. FUNDING......................................................................................................................... 17 A. SUBJECT TO APPROPRIATIONS .................................................................... 17 B. SUBJECT TO FINANCIAL ASSISTANCE........................................................ 17 C. NO LIABILITY .................................................................................................... 17 D. DESIGN WITHIN FUNDING LIMITS ............................................................... 17 13. CONTRACT CHANGES. ................................................................................................ 18 A. CHANGE ORDERS ............................................................................................. 18 B. CHANGE ORDER PROCEDURES .................................................................... 18 C. INELIGIBLE CHANGE ORDER COSTS ........................................................... 19 D. CONSULTANT TO CONTINUE WORK ........................................................... 19 E. CONTRACT CHANGE EFFECTIVE DATE...................................................... 19 14. DISPUTES