Pre-arrival guide For exchange & full degree students coming to Aarhus BSS, Aarhus University - Campus Herning 2017-2018 2 Pre-arrival guide - Campus Herning Pre-arrival guide - Campus Herning 3 Welcome to Aarhus BSS Congratulation on your acceptance to Aarhus The Pre-Arrival Guide will cover material in BSS, Campus Herning. This Pre-Arrival Guide the following areas: will help you prepare for your journey to Welcome to Aarhus BSS Page 2 Aarhus University, Herning, and Denmark. Visit us when you arrive Page 3 We look forward to greeting you on campus. The Pre-Arrival Guide is meant to be read Planning your stay: before you arrive, which means that you will Checklist Page 4 not be receiving a copy of it once you arrive. Residence permit/certificate Page 5 Insurance and healthcare Page 5 Arriving in a new country and enrolling at a Housing Page 6 new and different university can be a busy, Finances and budget Page 6 overwhelming, and exciting time. We want to Special needs Page 7 Visit us when you arrive provide you with some guidance on collect- Weather Page 7 ing the correct documentation, making your Arriving in Herning: travel arrangements, and taking the steps One of the first things you should do upon How to get from Herning Central Station to Traveling to Denmark Page 8 necessary to start your adventure off on the your arrival in Herning is to check in at Re- the Campus (2 zones) Recommended bus: Arrival and check-in Page 10 right foot. Please read this guide carefully and ception at Campus. Before and during the 5 (towards Hammerum via Birk Centerpark) make use of the information before you leave. Intro Days Page 11 first weeks of the semester, the Reception The bus stops just outside the main entrance Remember, the more thorough your plan- Getting a CPR number Page 12 and Study Service in Herning will be avai- of the university. ning, the less confusing your arrival will be! For your smartphone Page 15 lable to welcome and assist you when you Learning Danish Page 16 arrive. When you check in, you will receive Another option is to take a train and get off The Study Service in Herning acts as the Career services Page 17 your information package which will contain at Birk Centerpark st. From there you have a central service point for all incoming inter- Studying at BTECH Page 18 the documents you need to register with the 5 minutes’ walk to the university. national students in Herning. Here you can get City of Herning Page 20 Danish authorities. For that reason, checking non- academic guidance, both prior to your Danish culture Page 22 in and visiting us is very important, and we To get a university map and directions di- rectly on your smartphone, download the arrival and throughout your studies. Please do Making friends Page 24 encourage you to do so as soon as possible not hesitate to contact us if you have ques- upon your arrival. AU Find app. Important addresses Page 26 tions or need assistance. We provide you Useful links Page 28 with the best services we can offer and we Exchange students will receive their informa- For more information about taking the bus look forward to assisting you in making this tion package during the information meeting in Herning, visit: the best experience possible. Contact at semester start. www.midttrafik.dk/in-english/ Phone: +45 8715 1908 Sincerely, Email: [email protected] Read more about the arrival and check-in Aarhus BSS Study Service, Campus Herning Web: btech.au.dk procedures on page 10. Facebook pages: @BTWCH.Herning, Find us here (the red circle above) @AarhusBSS Aarhus University, Campus Herning Twitter: @AarhusBSS, @AarhusUni Birk Centerpark 15, Instagram: @AarhusBSS, @AarhusUni 7400 Herning 4 Pre-arrival guide - Campus Herning Pre-arrival guide - Campus Herning 5 Planning Your Stay: Checklist Planning your Stay RESIDENCE PERMIT AND CERTIFICATE residence permits/certificates can be found To do before arrival: Make sure to bring: As an international student, you need to apply on the Study Portal. c Apply for Visa and Residence c Valid Passport and/or National or a residence permit (non-EU/EEA students) Permit (non-EU students ID Card (and copies!) or a residence certificate (EU/EEA students) INSURANCE & HEALTHCARE for your right to reside in Denmark. Further- The Danish Health Security Act covers foreign only) c Bank cards / travellers more, it is a condition of the residence permit/ students staying for more than three months. c cheques / Danish currency Arrange for insurances certificate that you are active as a student This means that once you have received your (see page 5) c Adaptor for electrical and enrolled in an educational programme. yellow Health Insurance Card, also known as c Apply for the Blue Health appliances (230V) If this is not the case, the Danish Immigration your CPR card, you will be allowed to receive Card (EU students only) c Laptop/computer equipment Service can revoke your residence permit/ free medical treatment in Danish clinics and hospitals. c Make travel arrangements c Mobile phone certificate. The university is obliged to inform See page 12 for more information the Immigration Service if you are not actively about the CPR card and registration. (see page 8) c Appropriate clothes (see page 7) following the educational programme. c Find housing However, please note that the CPR card and We encourage you to check the Danish gov- Aarhus University do not cover the costs of ernment website www.newtodenmark.dk to medical evacuation back to your home Temporary housing: Important: see if there are any special requirements for country, emergency repatriation, personal If you need temporary accom- In the beginning of the semester, applicants from your country. liability, or any losses that may occur while modation in Herning, see the you will need copies of a number of you are studying in Denmark. For this reason, links below. Please note that you documents in order to register with the Non-EU students are expected to apply for we strongly encourage you to take out the cannot move into AU accommo- and receive their residence permit prior to following insurance policies, either before or dation before the beginning of a Citizens’ Service and State Administra- lease. You may therefore need tion. Most of these documents must be their arrival in Denmark. You will receive your immediately after arrival: • Third-party/liability insurance (“ansvars- temporary housing if you plan sorted BEFORE you arrive in Denmark. ST1 application and information on how to apply via email. EU/EEA students can apply forsikring”): Covers expenses if you have to arrive before your lease starts: For a complete list of the documents for their residence certificate in the beginning to pay compensation to another person • Hotel Birkegården you need to bring, see the CPR regis- of the semester. Nordic students (Finland, • Accident insurance (“ulykkesforsikring”): • Danhostel Herning tration checklist on pages 13-14. Iceland, Norway, Sweden) do not need a Covers the financial consequences of • Billig B og B residence certificate or permit to reside in an accident • Airbnb Denmark. • Home insurance (“indboforsikring”): In- surance for your personal belongings in Exchange students will receive the ST1 appli- case of theft or a break-in If you have housing through AU cation from BTECH’s international coordinator. Housing, remember to bring: If you decide to buy insurance in Denmark, International students arriving in the Autumn contact some of the larger insurance com- c Bed linen semester will be able to register at an event panies to find the one that best suits your at Campus Herning at the beginning of the needs, or ask your fellow Danish students semester. what they do. All the necessary information concerning 6 Pre-arrival guide - Campus Herning Pre-arrival guide - Campus Herning 7 international students to find a student job if HOUSING WEATHER Sample prices in supermarkets they don’t speak Danish. This is why it is best Because of the warm Gulf Stream on the west If you have applied for housing via AU Hous- • Milk - DKK 6 / litre to plan your finances in a way that allows you coast, Denmark’s climate is relatively mild ing, you will be informed via email if and • Bread - DKK 5-30 / loaf to support yourself without a job, at least for compared to its Scandinavian neighbours. when a room has been allocated to you. To • Butter - DKK 10-18 / pack the first semester. accept your housing offer, please log into your • Cheese - DKK 50 / 600g Nevertheless, expect all year self-service account (mit.au.dk), confirm the • Beef - DKK 30 / 400 g rain and wind See page 17 for tips on where to find a round. While it does not tend to snow a lot during housing offer and pay the first month’s rent • Chicken - DKK 35 / 400 g student job. winter, heavy rains and strong winds are typical with a credit card. • Rice - DKK 18 / kg • Newspaper - DKK 30 for this time of year. Temperatures range from • Wine - DKK 30-150 / bottle in December/January to There is a shortage of rooms and unfortu- Good to know freezing point 20-25 • Beer - DKK 6-10 / 33cl degrees Celcius in July/August. A waterproof nately, not all students will receive a housing • Rules for working hours and work and windproof jacket (as well as waterproof offer. In case we can’t find a room for you, a letter of enrolment/admission may also be permits in Denmark vary depending on pants if you plan to ride a bike as your main you will receive an email about two months required.