Council Title of Report: Report from District Council Representatives on Outside Bodies Report No: COU/FH/16/022 Report to and date: Council 28 September 2016 Portfolio holder: Councillor Carol Lynch Chairman of the Council Tel: 01638 751888 Email: [email protected] Lead officer: Steven Boyle Service Manager (Legal & Democratic Services) Tel: 01284 757165 Email: [email protected] Purpose of report: The Chairman requested that those Members who represented the District Council on external bodies provide Council with a short summary of the work they had undertaken in this capacity. Recommendations: It is recommended that the report be NOTED. Key Decision: Is this a Key Decision and, if so, under which definition? No, it is not a Key Decision - ☒ Consultation: None Alternative option(s): N/A – report is for information only Implications: Are there any financial implications? Yes ☐ No ☒ If yes, please give details Are there any staffing implications? Yes ☐ No ☒ If yes, please give details Are there any ICT implications? If Yes ☐ No ☒ yes, please give details Are there any legal and/or policy Yes ☒ No ☒ implications? If yes, please give details Are there any equality implications? Yes ☐ No ☒ If yes, please give details Wards affected: All Wards Background papers: None (all background papers are to be published on the website and a link included) Documents attached: None 1. Key issues and reasons for recommendation(s) Background 1.1 Councillor Carol Lynch, Chairman of the Council, requested at the last meeting of Council on 29 June 2016 that those Members who represented the District Council on external bodies provide Council with a short summary of the work they had undertaken in this capacity. 1.2 The following Forest Heath District Council representatives on Outside Bodies were appointed in 2015 for a four-year period expiring in 2019: (*non elected member) Outside Body Representative Aspal Close Working Group David Bowman Association for Suffolk Museums John Bloodworth Management Committee Barley Homes (Group) Ltd (Wholly-owned Brian Harvey commercial company) Shareholder Lance Stanbury Advisory Group Brandon Heritage Centre Christine Mason Brandon Remembrance Playing Fields Christine Mason Management Committee ‘Breaking New Ground’ - HLF Management Reg Silvester Committee Citizens’ Advice Bureau —Newmarket Michael Anderson District Councils’ Network James Waters East of England Local Government James Waters Association—(EELGA) Greater Cambridge/ Greater Peterborough James Waters Local Enterprise Partnership Andy Drummond –observer Home of Horseracing Trust (supported by Chris Barker) Internal Drainage Board—Burnt Fen Louise Marston Internal Drainage Board—Lakenheath Colin Noble Louise Marston Robin Rolph* Internal Drainage Board—Mildenhall David Bowman John Bloodworth C J Butcher* G H Taylor-Balls* Local Government Association (LGA) Robin Millar General Assembly Mildenhall Community Association Nigel Roman Mildenhall Dome Joint Management Andy Drummond Committee Mildenhall Museum—Trustees Nigel Roman National Horseracing Museum Andy Drummond—observer (supported by Chris Barker) Our Greenest County Board (Suffolk County David Bowman Council) Rural Services Network (SPARSE) Colin Noble Suffolk County Council—Health and (1 full member and 1 Wellbeing Board substitute— alternate each year) Representation to September 2016 Robin Millar (FHDC Member), Robert Everitt (SEBC Substitute) Representation from September 2016 onwards Robert Everitt (SEBC Member), Robin Millar (FHDC Substitute) Suffolk County Council—Suffolk Flood Risk Christine Mason Joint Scrutiny Sub-Committee Andy Drummond (Substitute) Suffolk County Council—Health Scrutiny Christine Mason Committee John Bloodworth (Substitute) Suffolk Joint Emergency Planning Policy Robin Millar Panel Suffolk Police and Crime Panel Brian Harvey Lance Stanbury (Substitute) Suffolk Waste Partnership David Bowman Suffolk West Citizens Advice Bureau John Bloodworth (Brandon and Mildenhall) Verse Facilities Management Ltd (Wholly- Arrangements for representation owned commercial company) on a Shareholder Advisory Group are still to be confirmed. Western Suffolk Community Safety Robin Millar Partnership (supported by Brian Harvey) 2. Reports from Representatives 2.1 All District Councillors who represented the Council on Outside Bodies were contacted and the following responses were received: 2.2 Councillor John Bloodworth Provided the following update: Association for Suffolk Museums Management Committee Attended a meeting on Tuesday 15 March 2016 at Newmarket. It was Councillor Bloodworth’s first meeting as the District Council’s representative. He took interest in the discussions and was not asked for any enquiries or feedback from Forest Heath. Internal Drainage Board - Mildenhall Attended meetings on both Wednesday 10 February and Thursday 5 May 2016 in Prickwillow. Various items were discussed and he was not asked for any feedback or information by Forest Heath. Suffolk West Citizens Advice Bureau (Brandon and Mildenhall) No formal meetings have taken place but Councillor Bloodworth has taken it upon himself to call into the offices in Mildenhall to introduce himself to the staff based there. 2.3 Councillors Brian Harvey and Lance Stanbury Jointly produced the following report: Suffolk Police and Crime Panel This a county-wide Panel made up of District and County Councillors plus two Independent Members. Its aim is to hold the Police & Crime Commissioner to account and to review and scrutinise his proposals and achievements during the year. Annually the PC&C presents his financial plan and revised precept level requirements; these are reviewed in depth by the Panel and voted upon accordingly. Of particular note this year are the changes being undertaken throughout Suffolk to reflect budget changes whilst still maintaining full compliance with Government requirements and targets particularly with regard to domestic abuse, hate crime, people trafficking and internet related crime. In order to achieve these requirements the Panel meets on a regular three monthly basis and holds additional workshops throughout the year. Barley Homes (Group) Ltd: Shareholder Advisory Group Is a limited company set up by St Edmundsbury Borough Council, Forest Health District Council and Suffolk County Council with shares each of 25%, 25% and 50% respectively. The primary function of the company will be to generate capital and revenue income through the development of new housing for rent and sale initially in West Suffolk on a commercial basis. The Shareholder Advisory Group will ensure a consistent strategic view is taken across Barley Homes (Group) Ltd via regular reviews of the business plan, scrutinise and monitor the delivery of the business plan on the shareholders behalf. The Shareholder Advisory Group will review and monitor the performance of Barley Homes (Group) Ltd on a regular basis. Indicative topics are listed below; Annual review of business plans Annual financial review, half yearly review EAHG Quarterly update on performance Financial Strategic Operational Proposals for potential development sites Progress on sites in development 2.4 Councillor Robin Millar Produced the following report: Local Government Association (LGA) General Assembly Local Government Association is a politically-led, cross-party organisation that works on behalf of councils to ensure local government has a strong credible voice with national government. The LGA aims to influence and set the political agenda on issues that matter to councils so they are able to deliver local solutions to national problems. The LGA’s focus is on achieving four outcomes: 1. Funding for local government 2. Devolution 3. Promoting health and wellbeing 4. Economic growth , jobs and housing 5. Sector-led improvement Councillor Millar attended the LGA Annual Conference in July where devolution and health were high on the agenda. This is a good platform to make links with other public organisations and learn more about what authorities elsewhere are taking forward. He also ran a session in the innovation zone showcasing our new approaches to working through the families and communities agenda. Suffolk County Council Health and Wellbeing Board This is a statutory Board and is made up of a wide range of public and voluntary sector partners with the aim of encouraging integrated working to improve wellbeing outcomes for Suffolk. Councillor Millar is the West Suffolk Councils’ representative and attends the Board meetings on behalf of both Councils. The Board meets regularly throughout the year and ensures that there is a joint approach to the delivery of the Health and Wellbeing Strategy and that efforts are focussed where they make the most difference. Importantly these efforts do not just relate to the clinical response to improving health, important as that is, but also to influencing the wider determinants of health, such as good education, employment, quality environment and encouraging personal responsibility to make healthy choices relating to diet, alcohol, smoking and exercise. The activities and approaches taken by district councils can therefore have a significant influence on the health and wellbeing of the area. West Suffolk councils are leading on the co-ordination and delivery of part of the Suffolk- wide Prevention Strategy (the only non-clinical organisation to do so). The pressures of NHS and Clinical Commissioning Group budgets obviously influence much of the Board’s discussions and it