DRAFT AGENDA COUNCIL MEETING DATE Thurs. June 6, 2019 SCHEDULED TIME 9:30am-3:45pm LOCATION Meissner Fishbein Room, Suite 5055, CASLPO FACE-TO-FACE ✓ TELECONFERENCE No SUBJECT DOC ACTION 1. Adoption of Agenda ✓ Decision 2. Declaration of conflict of interest Professional Member Elections 2019–Update & New Member 3. ✓ Introductions 4. Interim President’s Remarks 5. Approval of Council Minutes of March 1, 2019 ✓ Decision 6. Business arising from minutes Discussion 7. Evaluation Summary – March 1, 2019 Council Meeting ✓ Discussion Risk Management Report 8. ✓ Decision Registrar’s Report 9.1 CAASPR update ✓ 9.1.1 CAASPR Registrars Report Information 9.1.2 Project Timelines 9.1.3 Letter to CAASPR from CASLPO Council Information 9. 9.2 FHRCO Update Information 9.2.1 Annual Highlights 9.2.2 Cayton Report 9.2.3 Grey Areas Report 9.3 25th Anniversary Activities Update Break 10:45am – 11:00am 10. Election of Officers and Executive Committee ✓ Decision 11.1 Position Statement on Professional Boundaries ✓ Decision 11. 11.2 Sexual Abuse Prevention Program ✓ Decision 11.3 Appointments to ICRC Decision Lunch –12:00 – 1:00pm 12. Strategic Plan 2018-2021 Progress Report ✓ Information 13. Operational Plan ✓ Information Finance 14. ✓ Information 14.1 Second Quarter Financial Report 14.2 Reappointment of Auditors and Auditor Assessment Tool ✓ Decision ✓ Attachment Provided CASLPO•OAOO 15. 2017 – 2018 Annual Report (separate document on Box.com) ✓ Decision Break 2:30pm – 2:45pm Citizens Advisory Group Report re: CASLPO presentation 16. ✓ Information of May 4, 2019 17. MSAT Overview Presentation Information 18. Information Committee Reports *No Report **To Follow ✓ a) Executive ✓ b) Registration ✓ c) Quality Assurance ✓ d) ICRC - e) Discipline * ✓ f) Finance ✓ g) Practice Matters h) Fitness to Practice* - i) Patient Relations ✓ 19. Other Business 20. Meeting Duration Decision Adjournment Next meeting: September 27, 2019 Location: CASLPO Offices - Meissner Fishbein Room ✓ Attachment Provided CASLPO•OAOO MEMORANDUM SUBJECT: PROFESSIONAL MEMBER ELECTION: DISTRICT 6 TO Council FROM Laura Bartolini DATE May 17, 2019 MEETING DATE June 6, 2019 INTRODUCTION The election process for 2019 is now complete and a successful candidate has been elected in District 6 (Ontario at Large). Bob Kroll’s term ended at midnight on May 16th. BACKGROUND o The vendor BigPulse was contracted to manage the electronic election process o Nominations opened to all 4,072 eligible voters as per By-law 5.6, on March 4 o Nominations closed on April 2 resulting in 3 eligible nominations: ▪ Elissa Flagg (SLP) ▪ Peter Stelmacovich (AUD) ▪ Rex Banks (AUD) o Voting poll opened to eligible members on April 17 and closed on May 16 at midnight. RESULTS At the close of the polls at 2400h on May 16 the results were as follows: Candidate Number of Votes Percentage of Votes Elissa Flagg 305 41.16 Peter Stelmacovich 240 32.39 Rex Banks 196 26.45 Elissa Flagg, SLP, was determined as the successful candidate. 18.2% of eligible members voted. Election 2020 The election for 2020 will include one SLP and one AUD each from District 1 and District 3 involving 4 positions in total. CASLPO●OAOO Page 1 of 1 MINUTES DRAFT COUNCIL MEETING DATE Friday March 1, 2019 TIME 9:30am – 3:35pm LOCATION CASLPO - Meissner Fishbein Room B. Kroll, President & Chair, J. Anderson, T. Barber, K. Bright, T. D’Agnillo, L. Ellwood, K. PARTICIPANTS Eskritt (TC), E. Fitzpatrick (TC-1/2 day), S. Singh Johal, R. Metras, P. Millett, D. Mooney (TC), M. Moussa-Elaraby, V. Vaillancourt, R. Penny, Y. Wyndham, S. Wilson REGRETS None OBSERVERS Andrej Sikic and Jenny Chau, MOHLTC B. O’Riordan, Registrar; C. Bock; A. Carling, R. Cimerman, STAFF S. Joglekar, C. Myrie, P. Singh, L. Bartolini (Scribe), L. Gibson No SUBJECT ACTION/MOTION 1. Adoption of Agenda MOTION: That Council At 9:35 am, B. Kroll welcomed Council members, guests from MOHLTC and staff. approve the meeting agenda as presented. Moved R. Penny Seconded L. Ellwood Carried 2. Declaration of Conflict of Interest None. 3. Approval of Council Minutes of January 18, 2019. MOTION: That Council Correction to item 18 - Fitness to Practice Committee to be revised to read “consider members be approve the minutes of appointed to other committees as needed”. Jan.18/19 as amended. Moved M. Moussa-Elaraby Seconded R. Metras Carried 4. Business Arising from minutes None. 5. President’s Remarks B. Kroll shared a communication he received from a newer Council member who expressed gratitude and appreciation of the tremendous amount of good work CASLPO staff and Council do. Bob expressed his pride in the work Council has done in his 9 years as a Council member and 2 years as President. He commented on the unprecedented change going on around us and how Council members, non-Council members and staff have responded proactively to shifts in regulation, legislation and governance. A special expression of appreciation to the public members who participate fully and bring valuable insight and input to each and every meeting and to the professional and academic members who provide a wealth of experience and expertise in the governance of CASLPO. 6. Evaluation Summary of January 18, 2019 Council Meeting The President shared that the Executive Committee reviewed the previous Council meeting’s feedback and provided the following recommendations: • Encourage all Council members to make every effort to participate in-person to all meetings. If not possible, more participation from members joining during teleconference will be encouraged. • Members can bring water containers to refill from the sink instead of using disposable bottles. • Agenda items with a great deal of reading information will have a note where possible to direct members to areas of focus and provide questions for discussion. • Staff to focus on leading discussion for agenda items at meetings rather than presenting material included and read by members in their meeting preparation. Draft CASLPO Council Meeting Minutes as at March 1, 2019; lb Approved by Council: 7. Registrar’s Report B. O’Riordan reported on operational items. 7.1 Operational Update • Remediation work at CASLPO offices are coming to a conclusion • Annual performance review goals for the Registrar were submitted to the Executive Committee for review at their meeting on February 15 • 25th Anniversary launched with activities planned monthly throughout 2019. 7.2 Self-Assessment Tool Submission Report Alex Carling reported that all Academic and General Members of CASLPO were required to submit their online Self-Assessment Tool (SAT) by 11.59 pm. EST, January 31st, 2019 at which time all but 23 members were in compliance. All members were required to review the Code of Ethics with 3,594 members clickig on the document. This year, the Quality Assurance Committee decided on the Code of Ethics as the new requirement for the SAT. This decision comes from data collected throughout the year such as calls received and issues/trends. The 23 outstanding submissions by members were received with a letter of explanation by the March 8 deadline. The process of completing and submitting the 2019 SAT was a success. We are increasing the submission rates at every phase of the process. B. Kroll and B. O’Riordan congratulated A. Carling and her team on this huge accomplishment. 7.3 MSAT Pilot (Mentor Self-Assessment Tool) Samidha Joglekar, Audiology Advisor & Manager of Mentorship, reported that in November, 2018, eight professional members participated in a MSAT pilot conducted at the CASLPO offices. Participants were from both professions who had recently been either a mentor or mentee. The objective was to have members test the usability of the MSAT and provide feedback including adjustments to the MSAT and a revised Mentorship Guide. Additional revised documents will be made available to members in coordination with the launch of the MSAT that is anticipated to be later in 2019. C. Bock congratulated Samidha on the development of this very sophisticated tool. 7.4 Practice Advice Report Alex Carling reported on the Annual Comparison of practice advice contacts for 2018. The number of members and other professionals contacting the College by phone or email continues to increase. There was a spike of calls from the public in 2017 as a publicly funded audiology department was closed and all the patients were told to contact the College to find alternative services. This, in part, could account for the decrease in calls from the public in 2018. Staff from Professional Practice and Professional Conduct are meeting to align data collection categories and to ensure that the data provides meaningful information. Noted the vast majority of calls from the public are how to find an Audiologist or Speech- Language Pathologist. Hits on areas of the website are also tracked. Calls received also include those from the public re: comments/complaints, other colleges, Ministry calls, etc. A. Carling and S. Joglekar recently hosted a booth at the Canadian Academy of Audiology Conference and spoke with as many Ontarians as possible to engage in information sharing. These communications are not reflected in the statistics. We will also have a booth at the 2019 SAC conference to encourage further engagement of our members. 8. CNO Vision 2020 Based on the review of feedback received in the survey by Council members following the January Council meeting, the Executive Committee is recommending that CASLPO provide a letter of response to the College of Nurses of Ontario. Although there is the option of providing no response, the Committee thinks a lack of response could be interpreted in many, varied ways and that it is prudent to avoid misinterpretation. The Committee recommends that the response addresses: 1. Common goals that CASLPO and CNO have with regard to always striving to improve protection of the public 2. The degree to which the proposed governance changes address CASLPO needs Draft CASLPO Council Meeting Minutes as at March 1, 2019; lb Approved by Council: 3.