AGENDA Committee of the Whole Meeting Monday, April 15, 2019 Council Chambers 7:00+ PM Page AWARDS AND RECOGNITIONS CONFIRMATION OF AGENDA DISCLOSURES OF PECUNIARY INTEREST DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION ADOPTION OF ALL ITEMS NOT REQUIRING SEPARATE DISCUSSION COMMITTEE OF THE WHOLE ITEMS CW-1 COUNCIL ITEMS (1) TOTTENHAM MUNICIPAL WATER SUPPLY 3 Written Motion from Councillor Lacey CW-2 COMMITTEE, BOARD AND TASK FORCE SUMMARIES (1) POLICE SERVICES BOARD 5 - 29 Minutes dated February 27, 2019 CW-3 OFFICE OF THE CAO CW-4 CORPORATE SERVICES (1) STRATEGIC ASSET MANAGEMENT POLICY, GOVERNANCE 31 - 88 AND COMMUNICATION STRATEGIES #CS-2019-01 - Pdf (2) SIGN BY-LAW REQUEST FOR VARIANCE 89 - 99 FROM PRIDE SIGNS ON BEHALF OF MCDONALD'S RESTAURANT OF CANADA TO INSTALL GROUND SIGNS ON THEIR PROPERTY AT 137 YOUNG STREET, ALLISTON #ADMIN-2019-24 - Pdf (3) ROAD DEDICATION CORRECTION BY-LAW 101 - 111 PARTS 2 & 4 ON REFERENCE PLAN 51R-9068 #ADMIN-2019-25 - Pdf (4) LICENSE AGREEMENT - POSTAL KIOSK 113 - 119 TOWN OF NEW TECUMSETH AND CANADA POST CORPORATION PART 2 ON PART OF BLOCK 247 & PART OF FRASER AVENUE, TOTTENHAM #ADMIN-2019-26 - Pdf CW-5 DEVELOPMENT AND INFRASTRUCTURE SERVICES (1) SPONSORSHIP POLICY 121 - 138 #PRC-2019-04 - Pdf (2) FIELD & DIAMOND USER FEE INCREASE 2019 139 - 142 #PRC-2019-05 - Pdf (3) NATIONAL FOCUS DISTRIBUTION LOGISTICS INC. 143 - 148 LEASE AGREEMENT RENEWAL - RECREATIONAL LAND USE #PRC-2019-06 - Pdf (4) MUSEUM ON THE BOYNE - STRATEGIC PLAN EXTENSION 149 - 150 #PRC-2019-07 - Pdf (5) AWARD OF TENDER NO. T19-06 151 - 160 SUPPLY AND DELIVERY OF FIVE (5) HALF TON TRUCKS #PW-2019-04 - Pdf (6) AWARD OF TENDER NO. T19-07 161 - 169 SWABBING OF WATERMAINS #PW-2019-05 - Pdf GENERAL INFORMATION / ANNOUNCEMENTS PUBLIC NOTICE ADJOURNMENT Page 2 of 169 COUNCIL ITEMS MEMBER’S REQUEST - WRITTEN MOTION MEETING DATE: April 15, 2019 ITEM: Tottenham Municipal Water Supply REQUESTED BY: Councillor Lacey MOTION: WHEREAS members of the public have requested regular updates with regard to the Tottenham municipal water supply; NOW THEREFORE BE IT RESOLVED THAT staff be directed to provide updates with regard to the Tottenham municipal water supply within the quarterly water bills mailed to the residents of Tottenham including information on the pipeline extension and water treatment initiatives (aeration system), quarterly water analysis results and swabbing information; AND FURTHER THAT a link on the Town’s website be created to permit residents to obtain further updated information regarding the above items including a complete water flushing and swabbing schedule for Tottenham. Page 3 of 169 Page 4 of 169 Nottawasaga Police Services Board (serving A1!j:zla-Tamrmztia/Essn,4Vew Tecrmzscxiz) MINUTES Of Meeting Held at 5:00 p.m. on February 27, 2019 in the Boardroom, Nottawasaga OPP Headquarters, 4601 Industrial Parkway, Alliston PRESENT: Rick Milne, Chair, Mayor, Town of New Tecumseth Joy Webster, Community Representative, Township of Adjala Tosorontio Keith Boulter, Provincial Appointment Lynn Worthington, Provincial Appointment SUPPORT: Inspector Steve Clegg, Detachment Commander Nancy Rugman, Secretary ABSENT: Sandie Macdonald, Vice Chair, Mayor, Township of Essa, with notification Staff Sergeant Brian Hurnber, Operations Manager, with notification CONFIRMATION OF AGENDA Resolution No: 2019-17 Moved by L. Worthington Seconded by K. Boulter BE IT RESOLVED THAT the Agenda for the Nottawasaga Police Services Board meeting held on February 27, 2019 be approved as printed. CARRIED DECLARATIONS OF PECUNIARY INTEREST - Nil DELEGATIONSIPRESENTATIONS — Nil MINUTES Lynn noted that the word “thanked” was missing in Item 3.1. Resolution No. 2019-18 Moved by K. Boulter Seconded by Joy Webster BE iT RESOLVED THAT the Minutes of the Nottawasaga Police Services Board meeting held on January 30, 2019 be approved as circulated and amended. CARRIED Page 5 of 169 Nottawasaga Police Services Board February 27, 2013 Page 2 of 3 5. CORRESPONDENCE ~ Nil 6. ACCOUNTS 6.1 Summary of Other Force income to January 31, 2019 Resolution No. 201949 Moved by K. Boulter Seconded by J. Webster BE IT RESOLVED THAT the Summary of Other Force Income for the period ending January 31,2019 be received. CARRIED 7. REPORTS 7.1 Nottawasaga OPP Report, month of January 2019 Resolution No. 2019-20 Moved by K. Boulter Seconded by L. Worthington BE IT RESOLVED THAT the Nottawasaga Police Services Board receive and approve the January 2019 report as presented by Inspector Clegg. CARRIED The Board noted that Kirsten Buligan has been promoted to Sergeant and requested a letter of congratulations be sent. 7.2 Calls for Service BillingSummary Report, month of January 2019 Resolution No. 2019-21 Moved by L. Worthington Seconded by K. Boulter BE IT RESOLVED THAT the Calls for Service Billing Summary Report dated January 2019 be received. CARRIED 7.3 Provincial Offences - Charges Laid by Municipality to December 31, 2018 Resolution No. 2019-22 Moved by J. Webster Seconded by K. Boulter BE IT RESOLVED THAT the summary of Provincial Offences Charges Laid by Municipality for the period ending January 31, 2019 be received. CARRIED Page 6 of 169 Nottawasaga Police Services Board February 27, 2019 Page 3 of 3 NEW & UNFINISHED BUSINESS 8.1 Zone 3 Map and Membership Resolution No: 2019-23 Moved by L. Worthington Seconded by K. Boulter BE IT HEREBY RESOLVED THAT the Nottawasaga Police Services Board renew the membership with OAPSB Zone 3 in the amount of $50.00. CARRIED QUESTION PERIODIOPEN DISCUSSION 9.1 Keith asked for an update on the status of the purchase of a trailer for the detachment. Secretary Rugman willfollow up with Staff Sgt. Humber and report back to the Board. 9.2 Rick noted that the detachment willbe hosting a charity hockey game in Alliston on March 7 at the New Tecumseth Recreation Centre on Industrial Parkway. 9.3 Inspector Clegg advised that he willbring the high school of?cers to make a presentation at the March Board meeting. 10. “IN CAMERA" » Nil 11. ADJOURNMENT Resolution No: 2019-24 Moved by K. Boulter Seconded by L. 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